City Council

City of Carrollton 1945 E. Jackson Road Carrollton, TX 75006 REGULAR WORKSESSION & MEETING Tuesday, February 2, 2016 5:45 PM CITY HALL, 2nd Floor City Council Mayor Matthew Marchant Mayor Pro Tem Anthony Wilder Deputy Mayor Pro Tem Doug Hrbacek Councilmember James Lawrence Councilmember Bob Garza Councilmember Glen Blanscet Councilmember Steve Babick Councilmember John Sutter City Council REGULAR WORKSESSION & February 2, 2016 MEETING ***PRE-MEETING / EXECUTIVE SESSION*** 5:45 P.M. – COUNCIL BRIEFING ROOM 1. Receive information and discuss Consent Agenda. 2. Council will convene in Executive Session pursuant to Texas Government Code: • Section 551.071 for private consultation with the City Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the City Attorney has a duty under the Texas Rules of Discipline and Professional Conduct regarding confidential communication with the City Council. o Frankford Place v. City of Carrollton o Public Safety Radio System • Section 551.072 to discuss certain matters regarding real property. • Section 551.087 to discuss Economic Development. 3. Council will reconvene in open session to consider action, if any, on matters discussed in the Executive Session. ***WORKSESSION*** 4. Discuss Options For 1441 West Trinity Mills Road. 5. Discuss Possible Annexation Of An Approximately 4.5-Acre Tract Located On The West Side Of Charles Street Between Plano Parkway And Hebron Parkway. 6. Discuss Rising Star Selection for Metrocrest Chamber of Commerce. 7. Mayor and Council reports and information sharing. ***REGULAR MEETING 7:00 PM*** INVOCATION PLEDGE OF ALLEGIANCE PRESENTATIONS 8. Present 30 Year Service Awards To Apparatus Operator Bill Gallina, Apparatus Operator Troy Smith, Captain Dan Lesslie, Battalion Chief Scott Tittle, And Assistant Chief Gregg Salmi. City of Carrollton Page 2 Printed on 1/29/2016 City Council REGULAR WORKSESSION & February 2, 2016 MEETING PUBLIC FORUM 9. Hearing of any citizen/visitor on items not listed on the regular meeting agenda. Citizens wishing to address the Council regarding items on the posted agenda will be called to speak during the Council's consideration of such items. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. CONSENT AGENDA (*All items marked with a single asterisk are part of a Consent Agenda and require no deliberation by the Council. Each Council member has the prerogative of removing an item from this agenda so that it may be considered separately. Contracts and agreements are available in the City Secretary’s Office.) MINUTES *10. Consider Approval Of The January 19, 2016 Regular Meeting Minutes. BIDS & PURCHASES *11. Consider Approval Of The Replacement Of Perry Playground By Webuildfun.inc Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $126,328. *12. Consider Approval For The Purchase Of One Shade Structure For Thomas Baseball Complex From Site Source Inc. Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $110,528. *13. Consider Approval To Add A Playground To Josey Ranch Softball Complex By Webuildfun.inc Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $60,000. City of Carrollton Page 3 Printed on 1/29/2016 City Council REGULAR WORKSESSION & February 2, 2016 MEETING *14. Consider Approval Of RFP #15-036 For The Remodeling Of City Hall Restrooms For The Facilities Department From SDB Contracting Services In An Amount Not To Exceed $373,077.00. *15. Consider Approval Of The Purchase Of Five HVAC Replacements For The Facility Services Department From Trane Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $100,645.00. *16. Consider Approval Of The Purchase Of A Frazer, Inc. Ambulance From Dallas Dodge Through An Interlocal Agreement With BuyBoard In An Amount Not To Exceed $264,023.00. *17. Consider Approval Of A 48-Month Lease For 160 Gasoline Golf Carts, Two (2) Beverage Cars, Two (2) Utility Vehicles, And One (1) Range Picker Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $135,000 Annually. *18. Consider Approval For Purchase Of “Better Billy Bunker” System To Renovate All Bunkers On The Lakes And Creek Courses By XGD Systems In An Amount Not To Exceed $465,000. *19. Consider Approval Of The Repair And Replacement Of Concrete Cart Paths At Indian Creek Golf Course By Multiple Vendors In An Amount Not To Exceed $45,000. CONTRACTS & AGREEMENTS *20. Consider Authorizing The City Manager To Approve A Contract With Casteel & Associates, Inc. For The Construction Of A Monument Sign With Electronic Message Display In An Amount Not To Exceed $80,457.00. *21. Consider Authorizing The City Manager To Reject All Bids Received For The Carrollton Downtown Trail, Phase IIB Project. *22. Consider Authorizing The City Manager To Approve A Professional Services Contract With Binkley & Barfield - C&P, Inc. For Engineering Design Services For The Main/Fourth Street And Crowley Circle Reconstruction Project In An Amount Not To Exceed $132,700.00. *23. Consider Authorizing The City Manager To Approve A Contract With Dake Construction For The Frankford Road Lift Station Rehabilitation Project In An Amount Not To Exceed $442,250.00. *24. Consider Authorizing The City Manager To Approve A Contract With 3D Paving & Contracting For The Alley Replacement 2015 Project In An Amount Not To Exceed $1,949,787.50. ORDINANCE City of Carrollton Page 4 Printed on 1/29/2016 City Council REGULAR WORKSESSION & February 2, 2016 MEETING *25. Consider An Ordinance Renewing Title XIII, Chapter 130, Section 130.19 Of The Carrollton Code Of Ordinances Regarding Curfew Hours For Minors. *26. Consider An Ordinance Amending The Operating And Capital Budget For The Fiscal Year October 1, 2015 Through September 30, 2016. RESOLUTIONS *27. Consider A Resolution Affirming The Action Of The City Of Carrollton’s Tax Increment Reinvestment Zone Number One Board Of Directors Which Recommends Expenditure Of TIRZ Funds For Downtown Carrollton IH-35E Construction Mitigation. *28. Consider A Resolution Finding a Public Need and Necessity for the Acquistion of Certain Property Rights from Kansas City Southern Railroad; Authorizing The Execution Of Documents For The Acquisition Of Those Property Rights Necessary For A Public Access Easement For The Construction Of A Pedestrian Walkway To Cross A Portion Of The Kansas City Southern Railroad Right-Of-Way Located In The City Of Carrollton; Declaring The Public Need And Necessity; Authorizing The City Manager To Execute Documents And Take All Necessary Action For The Acquisition Of A Public Access Easement For Public Purposes; Authorizing The City Manager To Establish Just Compensation For The Property Rights To Be Acquired; And Authorizing The City Attorney To Use Eminent Domain To Condemn Property And Take All Steps Necessary To Acquire The Needed Property Rights; And Providing An Effective Date. PUBLIC HEARING-CONSENT AGENDA *29. Hold A Public Hearing And Consider An Ordinance To Amend The Zoning And Establish A Special Use Permit For A Private School, Alternate Fencing Materials And Athletic Field Lighting With Special Conditions On A 16-Acre Tract Zoned (SF-7/16) Single-Family Residential District And Located At 3601 Huffines Boulevard; Amending The Official Zoning Map Accordingly. Case No. 01-16SUP1 The Branch Church. Case Coordinator: Michael McCauley. City of Carrollton Page 5 Printed on 1/29/2016 City Council REGULAR WORKSESSION & February 2, 2016 MEETING *30. Hold A Public Hearing And Consider An Ordinance To Amend The Zoning On An Approximately 40.5-Acre Tract Located At The Southwest Corner Of Sandy Lake Road And The President George Bush Turnpike And Zoned PD-141 For The (SF-12/20) Single Family Residential District, To Amend Said Planned Development District To Allow For Retail Uses With Modified Development Standards, Amending The Official Zoning Map Accordingly. Case No. 01-16Z1 Blue Sky Development. Case Coordinator: Christopher Barton. *31. Hold A Public Hearing And Consider An Ordinance To Amend The Zoning And Establish A Special Use Permit For An Indoor Gun Range On An Approximately 1.7-Acre Tract Zoned For The (LI) Light Industrial District And Located At 2317 Midway Road And Amending The Official Zoning Map Accordingly. Case No. 01-16SUP3 Texas Legends Gun Range. Case Coordinator: Christopher Barton. *32. Hold A Public Hearing And Consider An Ordinance To Amend The Zoning On An Approximately 10.9-Acre Site Located At The Southeast Corner Of Old Denton Road and Frankford Road To Amend Planned Development 63 For The (LR-2) Local Retail District To Allow Additional Outdoor Display And Amending The Official Zoning Map Accordingly. Case No. 11-15Z4 Ace Hardware Outdoor Display. Case Coordinator: Christopher Barton. PUBLIC HEARING - INDIVIDUAL CONSIDERATION 33. Hold A Public Hearing And Consider An Ordinance To Amend The Zoning And Establish A Special Use Permit For A Used Car and Boat Dealership To Allow Outdoor Display With Special Conditions On A 1.25-Acre Tract Zoned (LI) Light Industrial District And Located At 3231 Commander Drive; Amending The Official Zoning Map Accordingly. Case No. 01-16SUP2 Legend Marine Group. Case Coordinator: Michael McCauley 34. Hold A Public Hearing And earing Hearing Consider An Alternate Façade Material For A Retaining Wall On An Approximately 6.3-Acre Tract Located At 1201 Raiford Road And Zoned PD-189 For The (O-4) Office District. Case No. 10-15MD1 Raiford Hotel (Alternate Façade). Case Coordinator: Christopher Barton 35. Hold A Public Hearing And Consider An Ordinance Accepting And Approving The Service And Assessment Plan And Assessment Roll For The Carrollton Castle Hills PID No. 1, Located At The Southeast Corner Of Windhaven Parkway And Old Denton Road. OTHER BUSINESS City of Carrollton Page 6 Printed on 1/29/2016 City Council REGULAR WORKSESSION & February 2, 2016 MEETING 36. Consider Approval Of A Reimbursement Agreement With CH CAR PID, LLC, A Texas Limited Liability Company, For The Carrollton Castle Hills PID No. 1, Located At The Southeast Corner Of Windhaven Parkway And Old Denton Road. *37. Consider Approving HPAC Recommendation To Donate The Humphreys Bicentennial Panels To The Office Of Denton County History And Culture. ADJOURNMENT CERTIFICATE - I certify that the above agenda giving notice of meeting was posted on the bulletin board at the City Hall of Carrollton, Texas on the 29th day of January 2016 at 12:00pm. ________________________________________ Laurie Garber, City Secretary This building is wheelchair accessible. For accommodations or sign interpretive services, please contact City Secretary’s Office at least 72 hours in advance at 972-466-3005. Opportunities and services are offered by the City of Carrollton without regard to race, color, age, national origin, religion, sex or disability. Pursuant to Section 551.071 of the Texas Government Code, the City Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. Further, the Texas Open Meetings Act, codified in Chapter 551 of the Texas Government Code, does not require an agenda posting where there is a gathering of a quorum of the City Council at a regional, state or national convention or workshop, social function, convention, workshop, ceremonial event or press conference. The City Secretary's Office may occasionally post agendas for social functions, conventions, workshops, ceremonial events or press conference; however, there is no legal requirement to do so and in the event a social function, convention, workshop, ceremonial event or press conference is not posted by the City Secretary's Office, nothing shall preclude a quorum of the City Council from gathering as long as "deliberations" within the meaning of the Texas Open Meetings Act do not occur. FIREARMS PROHIBITED at City Council meetings pursuant to Texas Penal Code Sections 46.035(c) and 30.05. City of Carrollton Page 7 Printed on 1/29/2016