City Council

City of Carrollton 1945 E. Jackson Road Carrollton, TX 75006 REGULAR WORKSESSION & MEETING Tuesday, September 13, 2022 5:30 PM CITY HALL, 2nd Floor City Council Mayor Steve Babick Mayor Pro Tem Andrew Palacios Deputy Mayor Pro Tem Nancy S. Cline Councilmember Christopher Axberg Councilmember Adam Polter Councilmember Richard Fleming Councilmember Young Sung Councilmember H.A. "Rusty" Pendleton City Council REGULAR WORKSESSION & September 13, 2022 MEETING ***PRE-MEETING / EXECUTIVE SESSION*** 5:00 P.M. – COUNCIL BRIEFING ROOM 1. Receive information and discuss Agenda. 2. Council will convene in Executive Session pursuant to Texas Government Code: · Section 551.071 for private consultation with the City Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the City Attorney has a duty under the Texas Rules of Discipline and Professional Conduct regarding confidential communication with the City Council. 3. Council will reconvene in open session to consider action, if any, on matters discussed in the Executive Session. ***WORKSESSION*** 4. Discuss Fiscal Year 2023 Proposed Budget And Tax Rate And Fee Changes. 5. Mayor And Council Reports And Information Sharing. ***REGULAR MEETING 7:00 PM*** INVOCATION - Deputy Mayor Pro Tem Nancy Cline PLEDGE OF ALLEGIANCE - Mayor Pro Tem Andrew Palacios PRESENTATIONS 6. Present A Proclamation Recognizing Live United Month. 7. Present A Proclamation Recognizing New Song Church And Retiring Pastor. PUBLIC COMMENT City of Carrollton Page 2 Printed on 9/9/2022 City Council REGULAR WORKSESSION & September 13, 2022 MEETING 8. Hearing of any citizen/visitor on items listed on the regular meeting agenda. Citizens wishing to address the Council regarding items not on the posted agenda will be called to speak during the Public Forum. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. CONSENT AGENDA (*All items marked with a single asterisk are part of a Consent Agenda and require no deliberation by the Council. Each Council member has the prerogative of removing an item from this agenda so that it may be considered separately. Contracts and agreements are available in the City Secretary’s Office.) MINUTES *9. Consider Approval Of The August 16, 2022 Regular Meeting Minutes. *10. Consider Approval Of The August 30, 2022 Regular Meeting Minutes. BIDS & PURCHASES *11. Consider Approval Of RFP #22-030 For Arterial Street Panel Replacement For The Public Works Department To Multiple Vendors In An Amount Of $2,000,000.00 For The First Year, And A Total Contract Amount Not To Exceed $6,000,000.00. *12. Consider Approval Of RFP 22-029 For Secondary Alley Improvement Program For Public Works From Macval Associates LLC. In An Amount Of $1,500,000.00 For The First Year And A Total Contract Amount Not To Exceed $4,500,000.00. City of Carrollton Page 3 Printed on 9/9/2022 City Council REGULAR WORKSESSION & September 13, 2022 MEETING *13. Consider Approval Of The Purchase Of Four (4) Trucks For The Public Works Department From Southwest International Truck Center Through An Interlocal Agreement With BuyBoard In An Amount Not To Exceed $609,026.45. *14. Consider Approval Of The Purchase Of One (1) Rugby Body Dump Truck For The Public Works Department From Roush Truck Center Through An Interlocal Agreement With BuyBoard In An Amount Not To Exceed $93,288.71. CONTRACTS & AGREEMENTS *15. Consider Authorizing The City Manager To Approve A Contract With IBCTX, LLC For The Bridge Repair Project At Frankford Road And Furneaux Creek, In An Amount Not To Exceed $233,475.00. *16. Consider Authorizing The City Manager To Reject All Bids Received On August 2, 2022, For The Traffic Signal Installation Project At Capital Parkway And Luna Road. ORDINANCE *17. Consider An Ordinance Acknowledging Receipt Of The Carrollton Castle Hills Public Improvement District No. 1 Annual Service Plan Update. *18. Consider An Ordinance Acknowledging Receipt Of The Carrollton Castle Hills Public Improvement District No. 2 Annual Service Plan Update. *19. Consider An Ordinance Amending Section 39.01 Of The City Of Carrollton Code Of Ordinances Related To Delegation Of Powers And Duties By The City Manager. *20. Consider An Ordinance Amending Chapter 31, The Comprehensive Fee Schedule, Effective October 1, 2022. RESOLUTIONS *21. Consider A Resolution Authorizing The City Manager To Enter Into An Interlocal Agreement With The Texas Department Of Transportation (TxDOT) For The Construction Of A Gateway Monument Sign On Property Within The Jurisdiction Of TxDOT. City of Carrollton Page 4 Printed on 9/9/2022 City Council REGULAR WORKSESSION & September 13, 2022 MEETING *22. Consider A Resolution Authorizing The City Manager To Negotiate And Execute A Professional Services Contract With CP&Y, Inc., For Engineering Services Related To The Lift Station Evaluation And Replacement 2022 Project, In An Amount Not To Exceed $149,860.00. *23. Consider A Resolution Approving A Negotiated Settlement Between The Atmos Cities Steering Committee (“ACSC”) And Atmos Energy Corp., Mid-Tex Division Regarding The Company’s 2022 Rate Review Mechanism Filing; Declaring Existing Rates To Be Unreasonable; Adopting Tariffs That Reflect Rate Adjustments Consistent With The Negotiated Settlement; Finding The Rates To Be Set By The Attached Settlement Tariffs To Be Just And Reasonable And In The Public Interest; Approving An Attachment Establishing A Benchmark For Pensions And Retiree Medical Benefits; Requiring The Company To Reimburse ACSC’s Reasonable Ratemaking Expenses; Determining That This Resolution Was Passed In Accordance With The Requirements Of The Texas Open Meetings Act; Adopting A Savings Clause; Declaring An Effective Date; And Requiring Delivery Of This Resolution To The Company And The ACSC’s Legal Counsel. *24. Consider A Resolution Awarding Bid No. 22-009 To Ceridian For A Human Resources Information System (HRIS), In An Amount Not To Exceed $335,000.00 For The First Year And A Total Contract Amount Not To Exceed $1,075,000.00 For A Five Year Term. *25. Consider A Resolution Authorizing The City Manager To Negotiate And Execute Contract Amendment No. 1 With Walter P. Moore And Associates, Inc. For Additional Engineering Design Services Related To The Carrollton Heights NOTICE Reconstruction Project In An Amount Not To Exceed $234,070.00, Increasing The Total Contract To An Amount Not To Exceed $1,404,680.00. *26. Consider A Resolution Approving Revisions to the Fiduciary Committee Charter. *27. Consider A Resolution Authorizing The City Manager To Enter Into An Agreement With Gallagher Effective October 1, 2022, To Provide Cyber Insurance Coverage, In An Amount of $115,350.00 For The First Year And A Total Contract Amount Not To Exceed $461,400.00. *28. Consider A Resolution Authorizing The City Manager To Enter Into A Community Development Block Grant Funding Subrecipient Agreement With Metrocrest Services, In An Amount Not To Exceed $650,000.00. City of Carrollton Page 5 Printed on 9/9/2022 City Council REGULAR WORKSESSION & September 13, 2022 MEETING *29. Consider A Resolution Nominating Mike Land, City Manager Of Coppell, For The TML Risk Pool Board In Place 8. *30. Consider A Resolution To Bind Coverage With Texas Municipal League Inter-Governmental Risk Pool (TML-IRP) For Workers’ Compensation, General Liability, Law Enforcement Liability, Errors And Omissions Liability, Crime, Automobile Liability, Automobile Physical Damage, Real And Personal Property, And Mobile Equipment, In An Amount Of $1,181,000.00 For The First Year And A Total Contract Amount Not To Exceed $2,362,000.00. *31. Consider A Resolution Amending The Spending Authority Of The City Manager. *32. Consider A Resolution Authorizing The City Manager To Execute A Contract With Firefly Development, LLC For The Demolition Of A Structure And Parking Lot Located At 1415 West Trinity Mills Road In An Amount Not To Exceed $93,500.00. *33. Consider A Resolution Approving Bid #21-022 For Work Order And Asset Management Software For Public Works Department From Cardno Inc., In An Amount Not To Exceed $1,690,180.00 PUBLIC HEARING - INDIVIDUAL CONSIDERATION 34. Hold A Public Hearing And Consider An Ordinance Amending The Zoning On An Approximately 2.7-Acre Tract Zoned PD-197 For The (LR-2) Local Retail District And Located At 4050 State Highway 121/Sam Rayburn Tollway To Amend Planned Development District 197 (PD-197) For Tract 3 To Allow Multi-Family Residential With Modified Development Standards; Amending The Official Zoning Map Accordingly. Case No. PLZ 2022-89 SH-121 Multi-Family. 35. Conduct A Public Hearing On The Proposed Property Tax Rate And Proposed Operating And Capital Budget For The Fiscal Year October 1, 2022 Through September 30, 2023. OTHER BUSINESS 36. Consider An Ordinance Adopting And Approving An Operating And Capital Budget For The City Of Carrollton, Making Appropriations Therefore For The Fiscal Year October 1, 2022 Through September 30, 2023. City of Carrollton Page 6 Printed on 9/9/2022 City Council REGULAR WORKSESSION & September 13, 2022 MEETING 37. Consider An Ordinance Establishing The Tax Rate And Tax Levy For The City Of Carrollton For The Tax Year 2022 Upon The Taxable Property In The City Of Carrollton In Conformity With The Laws Of The State Of Texas And The City. 38. Consider A Resolution Ratifying The Property Tax Increase Reflected In The Fiscal Year 2022 - 2023 Operating Budget. PUBLIC FORUM 39. Hearing of any citizen/visitor on items not listed on the regular meeting agenda. Citizens wishing to address the Council regarding items on the posted agenda will be called to speak during the Council's consideration of such items. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. City of Carrollton Page 7 Printed on 9/9/2022 City Council REGULAR WORKSESSION & September 13, 2022 MEETING ADJOURNMENT CERTIFICATE - I certify that the above agenda giving notice of meeting was posted on the bulletin board at the City Hall of Carrollton, Texas on the 9th day of September 2022 at 12:00pm. ________________________________________ Chloe Sawatzky, City Secretary This building is wheelchair accessible. For accommodations or sign interpretive services, please contact City Secretary’s Office at least 72 hours in advance at 972-466-3005. Opportunities and services are offered by the City of Carrollton without regard to race, color, age, national origin, religion, sex or disability. Pursuant to Section 551.071 of the Texas Government Code, the City Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. Further, the Texas Open Meetings Act, codified in Chapter 551 of the Texas Government Code, does not require an agenda posting where there is a gathering of a quorum of the City Council at a regional, state or national convention or workshop, social function, convention, workshop, ceremonial event or press conference. The City Secretary's Office may occasionally post agendas for social functions, conventions, workshops, ceremonial events or press conference; however, there is no legal requirement to do so and in the event a social function, convention, workshop, ceremonial event or press conference is not posted by the City Secretary's Office, nothing shall preclude a quorum of the City Council from gathering as long as "deliberations" within the meaning of the Texas Open Meetings Act do not occur. FIREARMS PROHIBITED at City Council meetings pursuant to Texas Penal Code Sections 46.035(c) and 30.05. City of Carrollton Page 8 Printed on 9/9/2022