City Council

City of Carrollton 1945 E. Jackson Road Carrollton, TX 75006 REGULAR WORKSESSION & MEETING Tuesday, April 16, 2024 5:45 PM CITY HALL, 2nd Floor City Council Mayor Steve Babick Mayor Pro Tem Nancy S. Cline Deputy Mayor Pro Tem H.A. "Rusty" Pendleton Councilmember Christopher Axberg Councilmember Jason Carpenter Councilmember Richard Fleming Councilmember Andrew Palacios Councilmember Daisy Palomo City Council REGULAR WORKSESSION & April 16, 2024 MEETING ***PRE-MEETING / EXECUTIVE SESSION*** 5:45 P.M. – COUNCIL BRIEFING ROOM 1. Receive information and discuss Agenda. 2. Council will convene in Executive Session pursuant to Texas Government Code: · Section 551.071 for private consultation with the City Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the City Attorney has a duty under the Texas Rules of Discipline and Professional Conduct regarding confidential communication with the City Council. 3. Council will reconvene in open session to consider action, if any, on matters discussed in the Executive Session. ***WORKSESSION*** 4. Receive Briefing From The Denton County Transportation Authority (DCTA) On Project Status And Operations. 5. Receive Briefing On Modifications To The Tree Removal And Replacement Program To Include Trees On Private Property That Are Under Overhead Electricity Or Utility Lines. 6. Mayor And Council Reports And Information Sharing. ***REGULAR MEETING 7:00 PM*** INVOCATION - Councilmember Andrew Palacios PLEDGE OF ALLEGIANCE - Councilmember Richard Fleming PRESENTATIONS 7. Present Proclamation To Western Extrusions Employees For Life-Saving Efforts. 8. Present Proclamation Recognizing Records Awareness Month. 9. Proclamation Designating The Month Of May 2024 As Building Safety Month In Carrollton. PUBLIC COMMENT City of Carrollton Page 2 Printed on 4/12/2024 City Council REGULAR WORKSESSION & April 16, 2024 MEETING 10. Hearing of any citizen/visitor on items listed on the regular meeting agenda. Citizens wishing to address the Council regarding items not on the posted agenda will be called to speak during the Public Forum. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. CONSENT AGENDA (*All items marked with a single asterisk are part of a Consent Agenda and require no deliberation by the Council. Each Council member has the prerogative of removing an item from this agenda so that it may be considered separately. Contracts and agreements are available in the City Secretary’s Office.) MINUTES *11. Consider Approval Of The April 2, 2024 Regular Meeting Minutes. BIDS & PURCHASES *12. Consider Approval Of BID #24-027 For The Purchase Of Rebar And Accessories From CF Metals In An Amount Not To Exceed $275,000.00 Annually For A Total Three-Year Contract Amount Not To Exceed $825,000.00. *13. Consider Approval Of Contract Amendment No. 1 To RFP #22-008 For Boring And Trenching Services For Multiple Departments From Tejas Utilities, LLC In An Amount Not To Exceed $278,304.60, For A New Total Contract Amount Not To Exceed $411,304.60. *14. Consider Approval Of The Renovations To Two (2) Indian Creek Golf Course Comfort Stations By Dallas Harmony Construction Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $82,452.00. City of Carrollton Page 3 Printed on 4/12/2024 City Council REGULAR WORKSESSION & April 16, 2024 MEETING *15. Consider Approval Of #24-041 For Biller Agreement Renewal To InvoiceCloud In The Amount Of $10,000.00 Annually, With A Total Contract Value Not To Exceed $60,000.00. *16. Consider Approval Of BID #24-030 From HD Way Concrete Service, LLC For The Arterial Street Panel Replacement Projects On Keller Springs Road From Marsh Lane To Denton Drive And On Plano Parkway From Charles Road To Parker Road/FM 544 In An Amount Not To Exceed $2,000,000 Annually, For A Three-Year Total Contract Amount Not To Exceed $6,000,000.00. ORDINANCES *17. Consider An Ordinance of the City Council of the City of Carrollton, Texas, Authorizing the Issuance of “City of Carrollton, Texas, General Obligation Improvement and Refunding Bonds, Series 2024”; Levying a Continuing Direct Annual Ad Valorem Tax for the Payment of Said Bonds; Resolving Other Matters Incident and Related to the Issuance, Sale, Payment, and Delivery of Said Bonds; Establishing Procedures for the Sale and Delivery of the Bonds; Delegating Matters Relating to the Sale and Issuance of the Bonds to Authorized City Representatives; and Providing for an Effective Date. *18. Consider An Ordinance of the City Council of the City of Carrollton, Texas, Authorizing the Issuance of “City of Carrollton, Texas, Waterworks and Sewer System Revenue Bonds, Series 2024”; Pledging the Net Revenues of the City’s Combined Waterworks and Sewer System to the Payment of the Principal of and Interest on Said Bonds; and Resolving Other Matters Incident and Related to the Issuance, Sale, Payment, and Delivery of Said Bonds; Establishing Procedures for the Sale and Delivery of the Bonds; and Delegating Matters Relating to the Sale and Issuance of the Bonds to Authorized City Representatives. *19. Consider An Ordinance Amending The Operating Budgets And Capital Budgets For Fiscal Year October 1, 2023, Through September 30, 2024. RESOLUTIONS *20. Consider A Resolution Authorizing The City Manager To Negotiate And Execute An Economic Development Incentive Agreement With Prescott Interests LTD For The Renovation Of 1014 South Broadway, Suite 100, In An Amount Not To Exceed $43,060.00. *21. Consider A Resolution Adopting The Tree Removal And Replacement Program Policy. City of Carrollton Page 4 Printed on 4/12/2024 City Council REGULAR WORKSESSION & April 16, 2024 MEETING *22. Consider A Resolution Authorizing The City Manager To Execute An Agreement Between The City Of Carrollton And The City Of Dallas, As Fiscal Agent, And Various Other Texas Cities Providing For The FY 2022-23 Byrne Justice Assistance Grant Program Award Agreement. *23. Consider A Resolution Authorizing The City Manager To Execute An Agreement Between The City Of Carrollton And The City Of Dallas, As Fiscal Agent, And Various Other Texas Cities Providing For The FY 2023-24 Byrne Justice Assistance Grant Program Award Agreement. *24. Consider A Resolution Authorizing The City Manager To Enter Into A Contract With FORVIS, LLP For Independent Auditing Services In An Amount Not to Exceed $130,000. *25. Consider A Resolution Authorizing The City To Participate In The State Of Texas Events Trust Fund Program To Support A Request From LIV Golf For A Golf Event At The Maridoe Golf Course In September 2024, With A Local Funding Match From The City Of Carrollton In The Amount Of $124,110.00. OTHER BUSINESS 26. Consider Adopting The Community Funding Policy. PUBLIC FORUM 27. Hearing of any citizen/visitor on items not listed on the regular meeting agenda. Citizens wishing to address the Council regarding items on the posted agenda will be called to speak during the Council's consideration of such items. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. City of Carrollton Page 5 Printed on 4/12/2024 City Council REGULAR WORKSESSION & April 16, 2024 MEETING ADJOURNMENT CERTIFICATE - I certify that the above agenda giving notice of meeting was posted on the bulletin board at the City Hall of Carrollton, Texas on the 12th day of April 2024 at 12:00pm. ________________________________________ Chloe Sawatzky, City Secretary This building is wheelchair accessible. For accommodations or sign interpretive services, please contact City Secretary’s Office at least 72 hours in advance at 972-466-3001. Opportunities and services are offered by the City of Carrollton without regard to race, color, age, national origin, religion, sex or disability. Pursuant to Section 551.071 of the Texas Government Code, the City Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. Further, the Texas Open Meetings Act, codified in Chapter 551 of the Texas Government Code, does not require an agenda posting where there is a gathering of a quorum of the City Council at a regional, state or national convention or workshop, social function, convention, workshop, ceremonial event or press conference. The City Secretary's Office may occasionally post agendas for social functions, conventions, workshops, ceremonial events or press conference; however, there is no legal requirement to do so and in the event a social function, convention, workshop, ceremonial event or press conference is not posted by the City Secretary's Office, nothing shall preclude a quorum of the City Council from gathering as long as "deliberations" within the meaning of the Texas Open Meetings Act do not occur. FIREARMS PROHIBITED at City Council meetings pursuant to Texas Penal Code Sections 46.035(c) and 30.05. City of Carrollton Page 6 Printed on 4/12/2024