City Council

City of Carrollton 1945 E. Jackson Road Carrollton, TX 75006 REGULAR WORKSESSION & MEETING Tuesday, September 10, 2024 5:30 PM CITY HALL, 2nd Floor City Council Mayor Steve Babick Mayor Pro Tem Richard Fleming Deputy Mayor Pro Tem Christopher Axberg Councilmember Jason Carpenter Councilmember Andrew Palacios Councilmember Nancy Cline Councilmember Daisy Palomo Councilmember Rowena Watters City Council REGULAR WORKSESSION & September 10, 2024 MEETING ***PRE-MEETING / EXECUTIVE SESSION*** 5:30 P.M. – COUNCIL BRIEFING ROOM 1. Receive information and discuss Agenda. 2. Council will convene in Executive Session pursuant to Texas Government Code: · Section 551.071 for private consultation with the City Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the City Attorney has a duty under the Texas Rules of Discipline and Professional Conduct regarding confidential communication with the City Council. · Section 551.074 to discuss personnel matters. o Annual Review of the Municipal Judge. o Annual Review of the City Manager. 3. Council will reconvene in open session to consider action, if any, on matters discussed in the Executive Session. ***WORKSESSION*** 4. Present Contract Information Regarding The Management Of Indian Creek Golf Club. 5. Discuss Fiscal Year 2025 Proposed Budget. 6. Discuss Request For The Designation Of Korea Town In Carrollton. 7. Mayor And Council Reports And Information Sharing. ***REGULAR MEETING 7:00 PM*** INVOCATION - Deputy Mayor Pro Tem Christopher Axberg PLEDGE OF ALLEGIANCE - Mayor Pro Tem Richard Fleming PUBLIC COMMENT City of Carrollton Page 2 Printed on 9/6/2024 City Council REGULAR WORKSESSION & September 10, 2024 MEETING 8. Hearing of any citizen/visitor on items listed on the regular meeting agenda. Citizens wishing to address the Council regarding items not on the posted agenda will be called to speak during the Public Forum. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. CONSENT AGENDA (*All items marked with a single asterisk are part of a Consent Agenda and require no deliberation by the Council. Each Council member has the prerogative of removing an item from this agenda so that it may be considered separately. Contracts and agreements are available in the City Secretary’s Office.) MINUTES *9. Consider Approval Of The July 26-27, 2024 Strategic Retreat Minutes. *10. Consider Approval Of The August 20, 2024 Regular Meeting Minutes. BIDS & PURCHASES *11. Consider Approval Of The Fence Purchase And Installation At R.E. Good Soccer Complex Through An Inter-Local Agreement With The City Of Hurst In An Amount Not To Exceed $167,737.00. *12. Consider Approval Of RFP #24-020, Renovations at Rosemeade Recreation Center To Dallas Harmony Construction, LLC, In An Amount Not To Exceed $402,000.00, For A One-Year Agreement. *13. Consider Approval Of RFP #24-053 For Temporary Staffing Services From Cornerstone Staffing And Openwork LLC In An Amount Not To Exceed $400,000.00 Annually For A Total Three-Year Contract Amount Not To Exceed $1,200,000.00. City of Carrollton Page 3 Printed on 9/6/2024 City Council REGULAR WORKSESSION & September 10, 2024 MEETING *14. Consider Approval Of RFP #24-062 For Risk Management Software From Recordables Inc. In An Amount Not To Exceed $59,500.00 For Year One and $35,250.00 Per Renewal Term, For A Total Three Year Contract Amount Not To Exceed $130,000.00. *15. Consider Authorizing The City Manager To Purchase Replacement Fire Alarm Equipment And Installation For The Central Service Center On An Existing BuyBoard Cooperative Contract In An Amount Not To Exceed $76,412.00. CONTRACTS & AGREEMENTS *16. Consider Authorizing The City Manager To Enter Into An Agreement With 3M Company Through An Interlocal Agreement With The City Of Fort Worth In An Amount Not To Exceed $75,000.00 Annually, For A Two-Year Agreement, For A Total Agreement Amount Not To Exceed $150,000.00 *17. Consider Authorizing The City Manager To Approve A Construction Contract With KIK Underground, LLC For The Duncan Heights NOTICE Street, Drainage, And Utility Improvements Phase 1 Project In An Amount Not To Exceed $6,954,653.50. *18. Consider Authorizing The City Manager To Approve A Construction Contract With Camino Construction LP For The Country Villas Street Reconstruction Project In An Amount Not To Exceed $7,790,000.00. *19. Consider Authorizing The City Manager To Enter Into An Interlocal Agreement With The City Of Dallas For A Temporary Increase To The City’s Water Demand Levels. ORDINANCES *20. Consider An Ordinance Amending Chapter 31, The Comprehensive Fee Schedule, Effective October 1, 2024. RESOLUTIONS *21. Consider A Resolution Authorizing The City Manager To Enter Into A Two Year Software Services Agreement With Flock Safety Systems For License Plate Reader Camera Software In An Amount Not to Exceed $30,000 Annually, For A Total Contract Amount Not To Exceed $60,000. *22. Consider A Resolution Authorizing The City Manager To Enter Into A Five Year Agreement With Flock Safety Systems For License Plate Reader Camera Equipment For $12,471 For The First Year, $10,371 Annually Thereafter, For A Total Contract Amount Not to Exceed $53,955. City of Carrollton Page 4 Printed on 9/6/2024 City Council REGULAR WORKSESSION & September 10, 2024 MEETING *23. Consider A Resolution Authorizing The City Manager To Enter Into An Agreement With FLOCK For A One-Year Lease Of 57 IP Cameras In An Amount Not To Exceed $221,000 Over A One-Year Period. *24. Consider A Resolution Authorizing The City Manager To Accept The Award Of The 2025 Texas Motor Vehicle Crime Prevention Authority Catalytic Converter Grant For A Total Of $184,167. *25. Consider A Resolution Authorizing the City Manager To Purchase Audio-Visual Equipment And Installation And Support Services From AVI Systems, Inc. Through An Interlocal Cooperation Agreement with TIPS For The Real Time Crime Center At The Police Department In An Amount Not To Exceed $200,906.91. *26. Consider A Resolution Of The City Council Of The City Of Carrollton, Texas, Approving A Negotiated Settlement Between The Atmos Cities Steering Committee (“ACSC”) And Atmos Energy Corp., Mid-Tex Division (“Atmos”) Regarding Atmos’s 2024 Rate Review Mechanism Filing; Declaring Existing Rates To Be Unreasonable; Adopting Tariffs That Reflect Rate Adjustments Consistent With The Negotiated Settlement; Finding The Rates To Be Set By The Attached Settlement Tariffs To Be Just And Reasonable And In The Public Interest; Approving An Attachment Establishing A Benchmark For Pensions And Retiree Medical Benefits; Requiring Atmos To Reimburse ACSC’s Reasonable Ratemaking Expenses; Determining That This Resolution Was Passed In Accordance With The Requirements Of The Texas Open Meetings Act; Adopting A Savings Clause; Declaring An Effective Date; Requiring Delivery Of This Resolution To Atmos And ACSC’s Legal Counsel; And Providing An Effective Date. *27. Consider A Resolution Amending Resolution No. 4628 Relating To The Award Of Bid #21-022 To VertexOne for the Utility Billing Solution, Authorizing the City Manager to Execute All Necessary Documents to Obtain Additional Integration Between VertexOne’s Utility Billing System and City Systems, And Authorizing Additional Funds to Ensure Access to the Utility Billing System for the Term of the Agreement with Vertex One In The Amount Of $296,823.00, For A New Total Amount Not To Exceed $3,161,506, through October 1, 2027. *28. Consider A Resolution For The Ratification Of Emergency Storm Debris Removal Services By CrowderGulf, LLC. In An Amount Not To Exceed $1,266,800. City of Carrollton Page 5 Printed on 9/6/2024 City Council REGULAR WORKSESSION & September 10, 2024 MEETING *29. Consider A Resolution For The Ratification Of Emergency Tree Trimming Services By Elite Tree Services, LLC. In An Amount Not To Exceed $29,255, For A New One-Year Amount Not To Exceed $125,755, And A New Total Contract Amount Not To Exceed $318,755. *30. Consider A Resolution Authorizing The City Manager To Bind Coverage With the Texas Municipal League Intergovernmental Risk Pool (TMLIRP) for Workers’ Compensation, General Liability, Including Law Enforcement Errors And Omissions, Automobile Liability, Automobile Physical Damage, Crime, Real And Personal Property, and Mobile Equipment, And Arthur J. Gallagher for Cyber Liability In An Annual Amount Not To Exceed $1,400,000.00. *31. Consider A Resolution Authorizing The City Manager To Amend The Contract With Orion Management Solutions For Management Of Indian Creek Golf Course By Revising The Revenue Share Formula And Authorizing A Management Fee In Certain Circumstances. PUBLIC HEARING - INDIVIDUAL CONSIDERATION 32. Hold A Public Hearing To Consider An Ordinance Amending The Zoning To Establish A Special Use Permit To Allow An Amusement Arcade (Excluding Adult Arcade) In An Approximately 1,300 Square Foot Space Zoned PD-63 For The (LR-2) Local Retail District And Located At 3044 Old Denton Road, Suite 117; Amending The Official Zoning Map Accordingly. Case No. PLSUP 2024-085 Eiswelt Gelato And Arcade. 33. Hold A Public Hearing To Consider An Ordinance Amending The Zoning To Amend SUP-312 To Allow An Automobile, Motor Vehicle, Heavy Load Truck And Watercraft Paint And Body Shop (Vehicle Wrap, Window Tint, And Window Replacement) In An Approximately 2,000 Square Foot Space Zoned (LR-2) Local Retail District And Located At 3609 North Josey Lane; Amending The Official Zoning Map Accordingly. Case No. PLSUP 2024-071 Neu Tint Auto Glass. 34. Hold A Public Hearing To Consider An Ordinance Amending The Zoning To Establish A Special Use Permit To Allow A Communications Tower, Freestanding (Excluding Antennas Or Support Structures For Amateur Radio Communications) On An Approximately 21.08-Acre Tract Zoned PD-005 For The (LR-2) Local Retail District And Located 1213 East Trinity Mills Road And Approximately 850 Feet East of East Trinity Mills Road and Old Denton Road; Amending The Official Zoning Map Accordingly. Case No. PLSUP 2024-074 Walmart Monopole. City of Carrollton Page 6 Printed on 9/6/2024 City Council REGULAR WORKSESSION & September 10, 2024 MEETING 35. Conduct A Public Hearing On The Proposed 2024 Property Tax Rate And Proposed Operating And Capital Budget For The Fiscal Year October 1, 2024 Through September 30, 2025. OTHER BUSINESS 36. Consider An Ordinance Adopting And Approving An Operating And Capital Budget For The City Of Carrollton, Making Appropriations Therefore For The Fiscal Year October 1, 2024 Through September 30, 2025. 37. Consider An Ordinance Establishing The Tax Rate And Tax Levy For The City Of Carrollton For The Tax Year 2024 Upon The Taxable Property In The City Of Carrollton In Conformity With The Laws Of The State Of Texas And The City. 38. Consider A Resolution Ratifying The Property Tax Increase Reflected In The Fiscal Year 2024 - 2025 Operating Budget. PUBLIC FORUM 39. Hearing of any citizen/visitor on items not listed on the regular meeting agenda. Citizens wishing to address the Council regarding items on the posted agenda will be called to speak during the Council's consideration of such items. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. City of Carrollton Page 7 Printed on 9/6/2024 City Council REGULAR WORKSESSION & September 10, 2024 MEETING ADJOURNMENT CERTIFICATE - I certify that the above agenda giving notice of meeting was posted on the bulletin board at the City Hall of Carrollton, Texas on the 6th day of September 2024 at 12:00pm. ________________________________________ Chloe Sawatzky, City Secretary This building is wheelchair accessible. For accommodations or sign interpretive services, please contact City Secretary’s Office at least 72 hours in advance at 972-466-3001. Opportunities and services are offered by the City of Carrollton without regard to race, color, age, national origin, religion, sex or disability. Pursuant to Section 551.071 of the Texas Government Code, the City Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. Further, the Texas Open Meetings Act, codified in Chapter 551 of the Texas Government Code, does not require an agenda posting where there is a gathering of a quorum of the City Council at a regional, state or national convention or workshop, social function, convention, workshop, ceremonial event or press conference. The City Secretary's Office may occasionally post agendas for social functions, conventions, workshops, ceremonial events or press conference; however, there is no legal requirement to do so and in the event a social function, convention, workshop, ceremonial event or press conference is not posted by the City Secretary's Office, nothing shall preclude a quorum of the City Council from gathering as long as "deliberations" within the meaning of the Texas Open Meetings Act do not occur. FIREARMS PROHIBITED at City Council meetings pursuant to Texas Penal Code Sections 46.035(c) and 30.05. City of Carrollton Page 8 Printed on 9/6/2024