City Council

City of Carrollton 1945 E. Jackson Road Carrollton, TX 75006 REGULAR WORKSESSION & MEETING Tuesday, November 5, 2024 5:45 PM CITY HALL, 2nd Floor City Council Mayor Steve Babick Mayor Pro Tem Richard Fleming Deputy Mayor Pro Tem Christopher Axberg Councilmember Jason Carpenter Councilmember Andrew Palacios Councilmember Nancy Cline Councilmember Daisy Palomo Councilmember Rowena Watters City Council REGULAR WORKSESSION & November 5, 2024 MEETING ***PRE-MEETING / EXECUTIVE SESSION*** 5:45 P.M. – COUNCIL BRIEFING ROOM 1. Receive information and discuss Agenda. 2. Council will convene in Executive Session pursuant to Texas Government Code: · Section 551.071 for private consultation with the City Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the City Attorney has a duty under the Texas Rules of Discipline and Professional Conduct regarding confidential communication with the City Council. 3. Council will reconvene in open session to consider action, if any, on matters discussed in the Executive Session. ***WORKSESSION*** 4. Receive A Presentation Regarding Carrollton’s Business Retention And Industrial Development Program. 5. Receive Update On The EPA Lead And Copper Rule Revisions. 6. Receive Update On Managed Competition. 7. Mayor And Council Reports And Information Sharing. ***REGULAR MEETING 7:00 PM*** INVOCATION - Councilmember Jason Carpenter PLEDGE OF ALLEGIANCE - Councilmember Christopher Axberg PUBLIC COMMENT City of Carrollton Page 2 Printed on 11/1/2024 City Council REGULAR WORKSESSION & November 5, 2024 MEETING 8. Hearing of any citizen/visitor on items listed on the regular meeting agenda. Citizens wishing to address the Council regarding items not on the posted agenda will be called to speak during the Public Forum. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. CONSENT AGENDA (*All items marked with a single asterisk are part of a Consent Agenda and require no deliberation by the Council. Each Council member has the prerogative of removing an item from this agenda so that it may be considered separately. Contracts and agreements are available in the City Secretary’s Office.) MINUTES *9. Consider Approval Of The September 24, 2024 Regular Meeting Minutes. *10. Consider Approval Of The October 22, 2024 Regular Meeting Minutes. CONTRACTS & AGREEMENTS *11. Consider Authorizing The City Manager To Enter Into An Agreement With Vertosoft LLC, Through The TIPS Purchasing Cooperative, For The Purchase Of Invoice Cloud Credit Card Gateway Payment Processing Services In An Annual Amount Not To Exceed $150,000, For A Five-Year Total Amount Not To Exceed $750,000.00. *12. Consider Authorizing The City Manager To Enter Into A Contract Pursuant To RFP #24-022 With ByWater Solutions, Inc. For Integrated Library System In An Amount Not To Exceed $42,380.00 For Year One And A Total Five-Year Contract Amount Not To Exceed $124,821.00. City of Carrollton Page 3 Printed on 11/1/2024 City Council REGULAR WORKSESSION & November 5, 2024 MEETING *13. Consider Authorizing The City Manager To Execute An Amendment To The Contract With Dallas Harmony Construction, Through BuyBoard, For Historical Restorations To A.W. Perry Homestead Museum, Increasing The Total Compensation By $145,807.20 For A New Total Amount Not To Exceed $680,031.00. *14. Consider Authorizing The City Manager To Execute An Amendment To The Contract With Dunaway Associates, LLC, Pursuant To RFQ# 23-017 Parks And Recreation Master Plan, For Increased Scope Of Services Increasing The Total Compensation By $30,000.00 For A New Total Amount Not To Exceed $265,155.00. *15. Consider Authorizing The City Manager To Enter Into An Agreement With MCCi, LLC Through BuyBoard Purchasing Cooperative For Records Management Software In An Amount Of $448,613.96 For The First Year And A Five-Year Total Amount Not To Exceed $1,018,068.56. *16. Consider Authorizing The City Manager To Enter Into Agreements With Brodart Inc. And Midwest Tape, Through An Interlocal Agreement With The State Of Texas, For Library Materials In An Amount Not To Exceed $270,000 For Fiscal Year 2025. *17. Consider Authorizing The City Manager To Enter Into An Agreement With AVI Systems, Inc. Through An Interlocal Agreement With TIPS Purchasing Cooperative For Audio Visual Equipment, Installation, And Support Services In The Council Chambers And Council Briefing Room In City Hall In An Amount Not To Exceed $1,195,700.00. ORDINANCES *18. Consider An Ordinance Amending The Code Of Ordinances Of The City By Amending Chapter 34, Municipal Boards, Commissions, And Advisory Committees. RESOLUTIONS *19. Consider A Resolution Appointing Members To Serve On The Traffic Advisory Committee. *20. Consider A Resolution Authorizing The City Manager To Negotiate And Execute Contract Amendment No. 1 With APM & Associates, Inc For Additional Professional Engineering Services On Windmill Hill Street Reconstruction Project In An Amount Not To Exceed $81,800.00, Increasing The Total Project Contract To An Amount Not To Exceed $1,273,883.00. City of Carrollton Page 4 Printed on 11/1/2024 City Council REGULAR WORKSESSION & November 5, 2024 MEETING *21. Consider A Resolution Authorizing The City Manager To Negotiate And Execute All Necessary Documents For The Purchase of Approximately 0.3015 Acres As Public Right Of Way At 1308 Clint Street For The Carrollton Heights Reconstruction Project In The Amount Not To Exceed $235,000.00. *22. Consider A Resolution Authorizing The City Manager To Enter Into A Jail Management System Services Agreement With Black Creek Integrated Systems Corporation For An Amount Not To Exceed $50,616.50 For the First Year And A Five Year Total Not To Exceed Amount Of $245,173.50 PUBLIC HEARING - INDIVIDUAL CONSIDERATION 23. Hold A Public Hearing To Consider An Ordinance To Establish A Special Use Permit For A Smoking Lounge (Hookah Lounge) In An Approximately 3,370 Square Foot Lease Space Zoned PD-05 For The (LR-2) Local Retail District And Located At 2640 Old Denton Road, Suites 132 And 140; Amending The Official Zoning Map Accordingly. Case No. PLSUP 2024-115 Hookah Lounge Extension. PUBLIC FORUM 24. Hearing of any citizen/visitor on items not listed on the regular meeting agenda. Citizens wishing to address the Council regarding items on the posted agenda will be called to speak during the Council's consideration of such items. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. City of Carrollton Page 5 Printed on 11/1/2024 City Council REGULAR WORKSESSION & November 5, 2024 MEETING ADJOURNMENT CERTIFICATE - I certify that the above agenda giving notice of meeting was posted on the bulletin board at the City Hall of Carrollton, Texas on the 1st day of November 2024 at 12:00pm. ________________________________________ Chloe Sawatzky, City Secretary This building is wheelchair accessible. For accommodations or sign interpretive services, please contact City Secretary’s Office at least 72 hours in advance at 972-466-3001. Opportunities and services are offered by the City of Carrollton without regard to race, color, age, national origin, religion, sex or disability. Pursuant to Section 551.071 of the Texas Government Code, the City Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. Further, the Texas Open Meetings Act, codified in Chapter 551 of the Texas Government Code, does not require an agenda posting where there is a gathering of a quorum of the City Council at a regional, state or national convention or workshop, social function, convention, workshop, ceremonial event or press conference. The City Secretary's Office may occasionally post agendas for social functions, conventions, workshops, ceremonial events or press conference; however, there is no legal requirement to do so and in the event a social function, convention, workshop, ceremonial event or press conference is not posted by the City Secretary's Office, nothing shall preclude a quorum of the City Council from gathering as long as "deliberations" within the meaning of the Texas Open Meetings Act do not occur. FIREARMS PROHIBITED at City Council meetings pursuant to Texas Penal Code Sections 46.035(c) and 30.05. City of Carrollton Page 6 Printed on 11/1/2024