City Council

CITY COUNCIL MINUTES November 27, 2012 CONTINUED MEETING OF THE CARTERVILLE CITY COUNCIL (Continued from November 12, 2012) The meeting was held in the Council Chambers with Mayor Charles W. Mausey presiding. He called the meeting to order at 7:00 p.m. ROLL CALL Charles W. Mausey Mayor Present Michele A. Edwards City Clerk Present Mary Jane Fuller Deputy City Clerk Present Mark Carney City Treasurer Present Phyllis Emery Alderman/Ward 4 Present Tom Gentry Alderman/Ward 1 Present John Gooden Alderman/Ward 3 Present Mike Helfrich Alderman/Ward 2 Present James Houseworth Alderman/Ward 1 Absent Jacob Rendleman Alderman/Ward 2 Absent Brad Robinson Alderman/Ward 4 Present Tony Trombino Alderman/Ward 3 Present The Mayor declared a quorum present. Others present were: Curt Oetjen and Marvin Oetjen, Kamper Supply; Bud Edwards; Garry Wiggs; and Jim Williams, Williams and Associates, LLC. The Mayor indicated that the purpose of the continued meeting was to discuss bids for Liability/Property/Auto/Equipment and Worker Compensation Insurance. Jim Williams from Williams and Associates LLC has reviewed the three bids received and the Insurance Committee and Jim Williams are recommending that the City accept the bid from Gentry Couch Insurance. Brad Robinson indicated that the Insurance Committee met with Jim Williams today and reviewed the bids. The Insurance Committee is recommending that the bids from Gentry-Couch for Liability/Property/Auto/Equipment and Worker Compensation Insurance. Continued Meeting of the Carterville City Council Tuesday, November 27, 2012 Page 2 Motion 26: Robinson moved and Gentry seconded to accept the bid from Gentry-Couch Insurance for Liability/Property/Auto/Equipment and Worker Compensation Insurance (IPRMG and IPMG/Worker Compensation). A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Jim Houseworth arrived at 7:04 p.m. The Mayor explained that the City also looked at rates for the Employee Health Insurance through Anne Travelstead. The Health Alliance that we currently offer had an increase of 7% and a reduction in benefits. United Health Care has quoted on their health insurance which would mirror our existing plan. They have blended rates and are not age rated rates. Therefore, even though these rates are lower than the existing rates and most employees will see a reduction in premium, in some cases the employee contribution increased. We did meet with the employees regarding these increases and there was no objection to the change. This is a combined savings to the City of approximately $5,000.00 per month. Motion 27: Robinson moved and Gentry seconded to contract with United Health Care for employee health insurance effective December 1, 2012 (Anne Travelstead, Broker). A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. The Mayor explained that there was a discussion during our last executive session regarding discontinuing the City Christmas Party and a motion was made to that effect. Since the meeting, there have been several inquiries from employees asking that we consider continuing the party and they would work on reduction of costs for this event. Last year the cost of the meal was $2,390.00 and the committee collectively agreed that we would use this figure as a budget for both the Christmas Party and the Christmas Eve Luncheon. Tony Trombino has agreed to make mosticeolli, salad and bread for the Christmas Eve Luncheon. Phyllis Emery asked if there was a suggestion made that the employees pay for their meal ($20.00 per person). Brad Robinson stated that it is too late to require payment. The Mayor stated that if there is not good attendance at this party then we will have to reconsider its validity next year. Tony Trombino suggested that if you send in reservations to the party and you do not show up then we may have to assess a fee for those who do not attend after signing up. Jim Houseworth did not attend the last meeting and asked why this was cancelled because last year the party was a success. The Mayor explained that it was unintentional because the Council felt that the attendance was based on the fact that bonuses were given at the party. Mike Helfrich asked that we have the party as it is being planned and review this again before next year based on attendance. Motion 28: Helfrich moved and Gooden seconded to reinstate the Annual Christmas Party on December 8, 2012 as recommended by the committee and reevaluate our plans for next year based on attendance and budget. Roll call vote: Emery, yea; Robinson, yea; Gentry, yea; Gooden, yea; Helfrich, yea; Houseworth, yea; Trombino, no. The Mayor declared the motion carried. [Council members continued to discuss the issues related to the annual Christmas party for several minutes]. Continued Meeting of the Carterville City Council Tuesday, November 27, 2012 Page 3 Motion 29: Helfrich moved and Gooden seconded to adjourn the meeting. All voted yea and the Mayor dismissed the meeting at 7:37 p.m. ___________________________ Next Ordinance No. 1332-12 Michele A. Edwards, City Clerk ___________________________ Next Resolution No. R398-12 Charles W. Mausey, Mayor