City Council

CITY COUNCIL MEETING Tuesday, August 11, 2015 The meeting was held in the Council Chambers with Mayor Bradley M. Robinson presiding. He called the meeting to order at 7:00 p.m. ROLL CALL Bradley M. Robinson Mayor Present Michele A. Edwards City Clerk Present Khristina Hollister Deputy City Clerk Present Mark Carney City Treasurer Present Doug Brinkley Alderman/Ward 3 Present Phyllis Emery Alderman/Ward 4 Present Tom Gentry Alderman/Ward 1 Present John Gooden Alderman/Ward 3 Present Mike Helfrich Alderman/Ward 2 Present James Houseworth Alderman/Ward 1 Absent Tom Liebenrood Alderman/Ward 4 Present Curt Oetjen Alderman/Ward 2 Present The Mayor declared a quorum present. Others present were: Mike and Ronda Robinson, Citizens, Alicia Hill and Cha Hill, Select Energy; Donnie Smoot, Crawford Engineering; Mike Smith, Street Department; Garry Wiggs, Street Superintendent; Sheila Wiggs, Citizen; Ralph Graul, Building Inspector; Jan Campbell, Chamber of Commerce; Janice McConnaughy, HR Specialist; Marsha Talley, Citizen; Heather Reno, Police Chief; Ron Rains, Fire Chief; Bud Edwards and Kyle Houseworth, Maintenance Department; William Bateman, Courier; and Retia Watson. Motion 1: Gentry moved and Emery seconded to approve the minutes for the July 14, 2015 regular meeting and the 1300 S. Division Variance Hearing of July 14, 2015. A roll call vote was taken, all voted yea and the Mayor declared the motion carried. Motion 2: Emery moved and Helfrich seconded to approve the Treasurer’s Report for the month of July 2015 as presented by Mark Carney, City Treasurer. A roll call vote was taken, all voted yea and the Mayor declared the motion carried. The Mayor asked if there were any guests present that would like to introduce themselves. Alicia Hill and Cha Hill from Select Energy introduced themselves. They provide energy aggregation to municipalities. All aldermen were given a handout to review. Select Energy represents 38 local municipalities south of Interstate 64, and the average savings to communities participating is 10%. She indicated that Ameren just raised rates by 30%. Alicia and her husband are Carterville residents and would love to see the proposal put back onto the ballot for another vote. Their company will provide all advertising and voter literature. Regular Meeting of the Carterville City Council Tuesday, August 11, 2015 Page 2 Motion 3: Emery moved and Gooden seconded to approve payment of the monthly bills as presented on the spreadsheet. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 4: Emery moved and Liebenrood seconded to pay the E&K Cleaning Service bill in the amount of $1,550.00 for 18 cleanings at the Community Center. Brinkley, yea; Emery, yea; Gentry, yea; Gooden, abstain; Helfrich, yea; Liebenrood, yea; and Oetjen, yea. The Mayor declared the motion carried. Department and Committee Reports Tri-C Athletics submitted a request for use of the Dent Street Football fields beginning August 26, 2015. This request was from Nick Martin, Tri-C Athletics Present. Motion 5: Oetjen moved and Gooden seconded to approve the request from Tri C Athletics to use Dent Street field for football from August 26 thru October 24, 2015. All voted yea and the Mayor declared the motion carried. Motion 6: Liebenrood moved and Emery seconded to purchase a replacement alligator for the Cannon Park playground at a cost of $1,200.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. [To be paid from Sanitation Funds]. Bud Edwards reported that the contractor will be working on the new roof at the Community Building this week and indicated he should be finished by the end of the week. Fire Chief Ron Rains had no requests. Police Chief Heather Reno expressed the need for confirmation of two new part-time officers and an auxiliary officer. Motion 7: Gooden moved and Brinkley seconded to confirm the Mayor’s appointment of Angelo Hightower as a part-time police officer. All voted yea and the Mayor declared the motion carried. Motion 8: Gooden moved and Brinkley seconded to confirm the Mayor’s appointment of Kevin Bacos as a part-time police officer. All voted yea and the Mayor declared the motion carried. Motion 9: Gooden moved and Brinkley seconded to confirm the Mayor’s appointment of Christina Diamond as an auxiliary police officer. All voted yea and the Mayor declared the motion carried. Motion 10: Gooden moved and Oetjen seconded to authorize Trick-or-Treat in Carterville on Friday, October 30, 2015 in conjunction with the PUMPKIN PATH. All voted yea and the Mayor declared the motion carried. Motion 11: Gooden moved and Brinkley seconded to authorize the purchase of equipment and lighting for the 2016 Ford Explorer at a cost of $3,635.45 from Sirennet. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. [To be paid from Sanitation Fund and our staff will do all the installation]. Regular Meeting of the Carterville City Council Tuesday, August 11, 2015 Page 3 Chief Reno indicated that the officers are asking that squad car windows be tinted at a cost of $190.00 per car or a total of $1,520.00 from Soundcore. This is for eight vehicles as one of the officers would prefer not to have the tinting. This will help keep the cars cooler and will reduce visibility in case someone wanted to take a potshot at one of the police officers. Motion 12: Gooden moved and Emery seconded to authorize the tinting of squad car windows at a cost of $1,520.00 from Soundcore. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 13: Helfrich moved and Gooden seconded to approve a one-year Intergovernmental Agreement with Southern Illinois Enforcement Group (S.I.E.G.) at a cost of $8,244.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Donnie Smoot and Garry Wiggs presented information on the removal of a partial sidewalk on Hickory Street that the Williamson County Housing Authority is asking us to remove as they are constructing a parking lot on their vacant lot. Motion 14: Gentry moved and Gooden seconded to remove a piece of the sidewalk along Hickey Street to facilitate the construction of a parking lot by Williamson County Housing Authority. All voted yea and the Mayor declared the motion carried. Mayor Robinson voiced a request from the Street Committee and the Village of Crainville for a change in the name of Commerce Street to Municipal Drive as there is some confusion between Commerce and Commercial. The Village of Crainville will be naming the road to the Radio and TV stations to Poteete Drive. Motion 15: Oetjen moved and Liebenrood seconded to approve a street name change from Commerce Drive to Municipal Drive from Division Street to Samuel Road. All voted yea and the Mayor declared the motion carried. Ralph Graul gave his monthly report of open building permits and distributed a list for review. Jan Campbell, Executive Director of the Chamber, gave the Chamber Report. The Hurricane Golf Outing and the Carterville Night at the Movies at Walker’s Bluff resulted in donations for our local Veteran’s retreat and the NubAbility. The Twilight 5K Glow Run/Walk is in final planning stages and a donation from the proceeds will be made to “Folds of Honor”. The Williamson CEO (Creating Entrepreneurial Opportunities) kickoff event was held July 16th. Carterville has five high school students participating in this program. The Free Business Seminar “Becoming a Person of Influence” was attended by 25 participants. The Chamber will host a regional Chamber luncheon meeting on September 23, 2015 to kick off “Shop Locally Campaign”. SIU Basketball Coach Barry Hinson will be the speaker. Jan asked the Council about the road closure for the Pumpkin Path on October 30, 2015. Motion 16: Gentry moved and Emery seconded to authorize the closing of the downtown street for the Pumpkin Path on Friday, October 30, 2015. All voted yea and the Mayor declared the motion carried. Mayor Robinson indicated that he is not ready to make the appointment for the Police/Fire Pension Fund Board. Regular Meeting of the Carterville City Council Tuesday, August 11, 2015 Page 4 Mayor Robinson announced that we need to make a code revision on the use of utility poles for advertising. The code currently states that no signs are allowed to be posted on these poles. However, we need to make exceptions for Veteran’s Signs, Student Athletic Signs and Christmas Decorations. Motion 17: Oetjen moved and Helfrich seconded to revise the codes for posting on utility poles to allow Veteran’s Signs, Student Athletic Signs and Christmas Decorations. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. The Mayor notified the Council that Mark Carney has found new accounting software that he is reviewing and he is waiting on a demo before he makes a decision to purchase. Also, the Personnel Handbook is going through final revisions and will be reviewed by the department supervisors before it is presented to the Council for approval. Motion 18: Gentry moved and Emery seconded to pay the annual appropriation to Greater Egypt Regional Planning and Development Commission in the amount of $1,374.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 19: Gooden moved and Emery seconded to move to EXECUTIVE SESSION for the purpose of discussing personnel. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried and the Council left at 7:40 p.m. Motion 20: Oetjen moved and Brinkley seconded to return to REGULAR SESSION. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried and the Council returned at 8:14 p.m. Motion 21: Oetjen moved and Helfrich seconded to create the position “Public Works Director” for the City of Carterville. All voted yea and the Mayor declared the motion carried. Motion 22: Oetjen moved and Helfrich seconded to appoint Garry Wiggs as Public Works Director for the City of Carterville. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 23: Oetjen moved and Gooden seconded to appoint Kyle Houseright to the position of Parks and Cemetery Supervisor for the City of Carterville. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 24: Oetjen moved and Gooden seconded to appoint Bud Edwards to the position of Street and Fleet Maintenance Supervisor for the City of Carterville. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 25: Gooden moved and Emery seconded to sponsor a two-man team for the Folds of Honor Golf Scramble at Crab Orchard Golf Course sponsored by Yewell Insurance at a cost of $120.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Regular Meeting of the Carterville City Council Tuesday, August 11, 2015 Page 5 Motion 26: Emery moved and Gentry seconded to purchase an $85.00 monthly Booster sponsorship from River Radio and WJPF as a High School Basketball and Football supporter. Roll call vote: Brinkley, no; Emery, yea; Gentry, yea; Gooden, yea; Helfrich, yea; Liebenrood, yea; Oetjen, no. The Mayor declared the motion carried. Motion 27: Emery moved and Gentry seconded to pass ORDINANCE NO. 1385-15, AN ORDINANCE TO ADD TERRITORY TO THE WILLIAMSON COUNTY ENTERPRIZE ZONE CITY OF CARTERVILLE (Huddle House Addition). A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Curt Oetjen, Water and Sewer Board Report  Delinquent Accounts: 170 Customers and $23,480.50  Water loss: Sold 11,877,650 (Rend Lake bill not available before meeting)  Leak Credits: $282.83  Pool Credits: $411.58  UV Disinfection System: Notice to proceed has been given and Haire Plumbing will begin work in approximately two weeks.  Bishop/Kovach – Still waiting for de-annexation of Bishop from Cambria  Valley Drive Lift Station is 80% complete  Bar Screen – Shop drawings being reviewed and Haire Plumbing will be asked to give us an estimate to install while they are here for the UV Disinfection System.  Contractor is doing cleanup on the Interceptor Sewer Line and all issues will be addressed before final payment.  Water Extension to Refuge: Ready for bid and have received all easements.  Sludge Holding Structure: Crawford’s office is sending a permit application for this structure.  Gerlock Hydrant and Water line: Rodney Potts needs to begin plans and drawings for this project  Water Tower has been repaired  Garry Wiggs: Approved Garry Wiggs as Public Works Director and authorized $12,180.00 annual contribution to his salary.  WWTP Operator: Marc Buatte, WWTP Class II Operator, was hired effective August 17, 2015. West Grand Avenue bids were discussed. Crawford and Associates is recommending that we accept the low bid from Sierra Bravo from Sesser, Illinois, in the amount of $957,833.00. We will need a proposed start date so that we can advertise this street construction for school traffic problems. Motion 28: Liebenrood moved and Gentry seconded to award a contract for West Grand Avenue renovation to Sierra Bravo, Sesser, IL at a bid price of $957,833.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Regular Meeting of the Carterville City Council Tuesday, August 11, 2015 Page 6 The Mayor gave the following reminders: Labor Day (Office Closed) Monday, September 7, 2015 Free Fair Baby Show – Thursday, September 10th Carterville Lion’s 102nd Annual Free Fair – September 10-12 Carterville Chamber of Commerce – Twilight 5K – September 11 Downtown Merchants Committee – Monday, September 14, 2015 Motion 29: Gooden moved and Emery seconded to adjourn. All voted yea and the Mayor dismissed the meeting at 8:14 p.m. __________________________ Michele A. Edwards, City Clerk Next Ordinance No. 1386-15 ___________________________ Bradley M. Robinson, Mayor Next Resolution No. R416-15