City Council

CITY COUNCIL MINUTES Wednesday, March 27, 2019 SPECIAL MEETING OF THE CARTERVILLE CITY COUNCIL The meeting was held in the Council Chambers with Mayor Bradley M. Robinson presiding. He called the meeting to order at 7:00 p.m. ROLL CALL Bradley M. Robinson Mayor Present Khristina Hollister City Clerk Present Michele A. Edwards Deputy City Clerk Present Mark Carney City Treasurer Absent John Allsopp Alderman/Ward 3 Present Doug Brinkley Alderman/Ward 3 Present Bud Edwards Alderman/Ward 1 Present Phyllis Emery Alderman/Ward 4 Present Mike Helfrich Alderman/Ward 2 Absent Tom Liebenrood Alderman/Ward 4 Present Curtis Oetjen Alderman/Ward 2 Present Rod Sievers Alderman/Ward 1 Present The Mayor declared a quorum present. Others present: Mark Bollmann, Water and Sewer Board; Tom Harness, Zoning and Planning Board; Janice McConnaughy, HR Specialist; Garry Wiggs, Public Works Director; Jennifer Spence, Developer; and Retia Watson, Secretary/Bookkeeper. Recognition of Guests – No Comments The Mayor presented a request for a Downtown Renovation Loan/Interest Reimbursement Program from J Spence Properties, LLC who is renovating the building at 131A South Division Street and 131B South Division Street. Jennifer Spence is requesting the interest reimbursement program for $40,000.00 ($20,000.00 per address) to renovate the façade and exterior of these buildings. Motion 1: Allsopp moved and Emery seconded to approve the Downtown Renovation Loan/Interest Reimbursement for J Spence Properties, LLC in the amount of $40,000.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. The Mayor presented a Tax Increment Financing Development Agreement and Resolution for approval, which authorizes the City to enter into a TIF Agreement with J. Spence Properties, LLC in Carterville TIF District #2. Special Meeting of the Carterville City Council Wednesday, March 27, 2019 Page 2 Motion 2: Liebenrood moved and Oetjen seconded to approve Resolution No. R437-19, A RESOLUTION AUTHORIZING THE USE OF TAX INCREMENT FINANCING IN SUPPORT OF A REDEVEOPMENT PROJECT BEING UNDERTAKEN WITHIN THE CARTERVILLE TIF #2 DISTRICT BY J. SPENCE PROPERTIES, LLC. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. The Mayor introduced information from Sarah Gibbens, Certified Public Accountant, who is interested in contracting with the City for completion of our April 1, 2018 to March 31, 2019 Annual Audit. Treasurer Mark Carney is recommending that we use Sarah Gibbens as our auditor. Motion 3: Edwards moved and Brinkley seconded to approve a contract with Sarah Gibbens, CPA for completion of the 2018-19 annual audit. All voted yea and the Mayor declared the motion carried. Garry Wiggs asked that the Council approve Spring Clean-Up Dates of June 3 and 4, 2019. Motion 4: Liebenrood moved and Emery seconded to schedule the City-Wide Cleanup Days on Monday, June 3 for the North part of the City and Tuesday, June 4 for the South part of the City. All present voted yea and the Mayor declared the motion carried. An invoice for the downtown lighting project from W. J. Burke Electric for $1,950.00 was submitted for payment. This invoice is an addition to the original contract due to a change in material. Motion 5: Edwards moved and Allsopp seconded to approve payment of the invoice to W. J. Burke Electric for the downtown lighting project in the amount of $1,950.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Khristina Hollister presented a request from Jennifer Vineyard with Hospice of Southern Illinois for a fee reduction for Community Center. The organization is planning a fundraising activity (Ladies Designer Bag Bingo) on Wednesday, May 1, 2019. Motion 6: Emery moved and Oetjen seconded to authorize a reduction of fees (reduction to $450.00) for the rental of the Community Building for Hospice of Southern Illinois on May 1, 2019. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Khristina Hollister presented a request from Carterville Line Dance group for use of the Community Center for one hour on ten Mondays. They will collect a donation and give this to the City Park at the end of their use. Motion 7: Emery moved and Allsopp seconded to allow the use of the Community Building on ten Mondays by the Carterville Line Dance group. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Special Meeting of the Carterville City Council Wednesday, March 27, 2019 Page 2 Mowing bids were discussed. Garry Wiggs explained that we received only one bid from Russell Mowing at $1,700.00 per mowing. He recommended that this bid be accepted. Motion 8: Emery moved and Allsopp seconded to accept the bid from Russell Mowing for Cemetery mowing at $1,700.00 per mowing. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. The Mayor briefly explained the proposed changes to the Carterville Liquor License. The amendment would include the addition of an A-1 Pour license. This will be presented for approval at a later meeting. Motion 9: Emery moved and Oetjen seconded to adjourn the meeting. All voted yea and the Mayor dismissed the meeting at 7:20 p.m. ____________________________ Khristina D. Hollister, City Clerk Next Ordinance No. 1448-19 ____________________________ Bradley M. Robinson, Mayor Next Resolution No. R438-19