City Council

Page 519 CITY OF CARUTHERSVILLE January 19, 2021 Be it remembered the Council of the City of Caruthersville met in regular session Tuesday January 19, 2021 at 5:00 p.m. in the Council room of the Municipal Building at which time and place the following were present: Sue Grantham Mayor Takella Motton City Clerk Lawrence Dorroh City Counselor Tony Jones Sergeant at Arms Rodgers (Absent) Councilperson Glass Councilperson Bullington Councilperson Lyons Councilperson Cheek Councilperson Grable Councilperson Hood Councilperson Spence Councilperson The number of members necessary to consider a quorum being present, the Mayor called the meeting to order and announced the meeting was in session for the transaction of business. The first order of business was the approval of the regular session minutes of January 4, 2021. Councilperson Hood motion for approval, second by Councilperson Lyons all in favor, with Councilperson Grable abstaining. Councilperson Lyons motion for approval of reports and bills, second by Councilperson Hood, with all in favor. Mayor Grantham entertained a motion for the approval of the Cares Act Grant provided by MODOT for the airport’s Crack & Seal Project. Councilperson Lyons motion for approval, second by Councilperson Bullington, which resulted in the following vote: Glass Yes Bullington Yes Lyons Yes Cheek Yes Grable Yes Hood Yes Spence Yes Police report; Chief Tony Jones reported that the Exchange building needed power in order for the camera to function; Mayor Grantham will check on it tomorrow. Chief Jones also reported that the department needed to replace five of their vehicles. They are beginning to potentially have major repairs; most of them have at least 100,000 miles, and the ones that are under 100,000 the five year warranty has expended. In order to get the best trade in value, a locked in price and a guaranteed vehicle in a timely manner timing is of the essence to place an order. The City will not be obligated for purchase if for some reason it has to back out. Councilperson Hood motion for the department to look Into the pricing of the vehicles and the trade in allowances, and get back with the Council, second by Page 520 Councilperson Grable, which resulted in the following vote: Glass Yes Bullington Yes Lyons Yes Cheek Yes Grable Yes Hood Yes Spence Yes Fire report; Fire calls from January 9, 2021 through January 19, 2021 are as follows: 1/9/21; Fire alarm sounding due to sheet rock dust on East 19th St, 1/9/21; Small grass fire at the Recreation Center that was put out upon arrival, 1/15/21; Small grass fire at Sonic and was put out upon arrival, 1/19/21; Structure fire on County Rd 515 a total loss, 1/19/21; Barn fire on County Rd 553. Public Works; Paul Shaw reported on the repairs that has been conducted within the City over the last year as follows: Sullivan’s/Sewer, Sonic/Sewer, Jiffy Jim’s/Sewer, Taven LS/Sewer, Gayosa LS/Sewer, Behind Middle School/Sewer, 9th & Eastwood/Sewer, Force Main S Ward/Sewer, Force Main Stonewall Dr/Sewer, Belle 9th-10th/Sewer, 19th Brown-Chaffin/Sewer, 20th & Lincoln/Sewer, Brown-9th &10th, 1305 Ward/Sewer, 9th Brown-Oak/Sewer, 602 Grand/Sewer, 7th & Grand/Sewer, 708 Grand/Sewer, 802 Grand/Sewer, 942 Grand/Sewer, 10th & Grand/Sewer, 12th & Grand/Sewer, 811 Carleton/Sewer, 710 Ward/Sewer, East Haven/Sewer, 79 E Haven/Sewer, 75 E Haven/Sewer, 70 E Haven/Sewer, 1309 Zaida/Sewer, Collins 12th-13th/Sewer, Ward & 10th/Sewer, 941 Laurant/Sewer, 20th W of Dudley/Sewer, 20th E of Dudley/Sewer, Oxidation Ditch/Sewer, 9th & Laurant/Sewer, 3rd & Eastwood/Sewer, 10th & Collins/Sewer, Wal Mart manhole/Sewer, 3rd St Well/Water, 3rd St Plant (ongoing)/Water, WWTP Upgrades (ongoing)/Sewer, Paving Davis/Street, Paving Vest/Street, Paving Carrol/Street, Paving W 19th/Street, Paving E 20th/Street, Paving Kelly/Street, Paving Marilyn Dr./Street, WP HS Pump/Water, Well 5 Motor/Water, Renovation Industrial Dr Plant/Water, Renovation of WWTP Building/Sewer, 14th & Walker Hydrant/Water, 8th & Ferguson Hydrant/Water, 4th & Franklin Major Leak/Water, 20th & Lincoln LS/Sewer, Montgomery Water Sewer Tap, Radio Station Leak/Water, Water Line to RRM/Water, Industrial Dr/Sewer, 14th & Franklin Water & Sewer Tap, Marilyn Dr Sewer Tap/Sewer, Leak Marilyn Dr/Water, Hwy U Water Tap/Water, Grand Water Tap/Water, Zaida Sewer Tap/Sewer, E 20th St Leak/Water. Mr. Shaw reported having well problems, and having to pull the pump; there aren’t any holes in the casings. They will pump off tomorrow to see where the sand is. There was a question about 14th & Franklin being blocked off; it has an old drain that they went in and cut out, once everything dries they will go back into it, also on 20th & Lincoln; the station was stopped up, and hopefully by getting the valve out and repairing it will solve the problem. Code Enforcement; Barry Gilmore reported that he had heard back from the Small Business Administration about the request of the house on Kelly Dr. to be taken from under the loan, in which they granted, and the house will be demoed. Mr. Gilmore is awaiting Ameren to drop power lines in order to demo houses on E. 19th St.; also waiting on Ameren about the two houses on 4th and Juliet, in which asbestos testing has to occur. The C H Young property owner received the certified letter that was sent, in which they have 30 days to adhere to the conditions. Hopefully demolishing will occur by mid-April, if just cause isn’t shown that it shouldn’t. A roll off was delivered to Highland for it to be cleaned up.  Page 521 Parks & Recreation; Lamonte Bell reported that the grass fire that was started was on tape and could be accessed if need be. A quote has been obtained for leak repairs on the roof in the amount of $4,500. The 24 hour access will start next month with the installation of the cameras. Counselor Dorroh stated Mr. Bell would need to get two more quotes, with the quote for the roof being less than $5,000 it didn’t have to be advertised. Councilperson Bullington motion to approve up to $4,500 and authorize the Mayor to execute the contract for the roof. Councilperson Hood motion for approval, which resulted in the following vote: Glass Yes Bullington Yes Lyons Yes Cheek Yes Grable Yes Hood Yes Spence Yes Library report; Teresa Tidwell reported that there would be digitization of old microfilm that’s in storage at the Courthouse, which will be done free be the State in preserving the history of the City for future use. Insurance report; Councilperson Bullington got an email from Colonial Life about their supplemental insurance, and is asking to meet with the committee. Counselor Dorroh made mention to make sure to ask them about their necessary filing of the tax reports for the City’s participation. New Business; Paul Shaw presented the Council with a tap application which is available every year from the State. This particular grant will be for a visitor’s garden on the old ice house property. A resolution is needed, and has to be sent in by January 29, 2021. The grant match itself would be at 20 percent. The visitor’s garden would tie in with the history of the town in conjunction with the Water Tower and the enhancement of efforts of beautification of the entrances into town. Councilperson Lyons made motion to make application for the tap grant, second by Councilperson Bullington, which resulted in the following vote: Glass Yes Bullington Yes Lyons Yes Cheek Yes Grable Yes Hood Yes Spence Yes Don Jeffries, Chairman of Caruthersville Historic Water Tower Committee provided the Council with material provided by Deb Mckay of the Bootheel Regional Planning from the National Park Services and the State of Missouri. The Certified Local Government (CLG) Program is designed to expand the historic preservation network of the Federal and State governments by creating a mechanism for participation of local governments. The requirements for Missouri are to enact a historic preservation ordinance with the following guidelines: 1) Appoint a preservation committee 2) Conduct an ongoing survey and inventory of historic properties 3) Conduct public outreach and education. The partnership between the local program, the State Historic Preservation Offices, and CLG advantages are that the SHPO is required to provide technical training on a variety of preservation topics and issues to CLG commissions and prioritize response to CLGs on technical assistance requests. The federal law requires a minimum of ten percent of Historic Preservation Fund (HPF) grants administered by the SHPO to be awarded to CLGs. The local government must comply with the following in order to participate in the Page 522 CLG Program: 1) Statement of Purpose 2) Establish Commission 3) Have no fewer than five members, 4) Members possess interest, competence, knowledge in historic preservation 5) Professional members in historic preservation or related disciplines. Counselor Dorroh stated that the ordinance that was being requested was more geared toward land use which would have to go before the Planning & Zoning Commission, and then they would refer it back to the Council. Counselor Dorroh will draft an ordinance so that Planning & Zoning can go over for the consideration of recommendation of establishing a Historic Preservation Commission and Ordinance. Councilperson Bullington motion to refer the establishment of a Historic Preservation Ordinance to the Planning & Zoning Commission, which resulted in the following vote: Glass Yes Bullington Yes Lyons Yes Cheek Yes Grable Yes Hood Yes Spence Yes Mr Jeffries requested the approval of the A2H contract; Councilperson Bullington motion for approval of the proposed agreement with A2H, second by Councilperson Lyons which resulted in the following vote: Glass Yes Bullington Yes Lyons Yes Cheek Yes Grable Yes Hood Yes Spence Yes Mr. Jeffries also requested the contract agreement between the 501C3 Committee and the Community Foundation with the Ozarks to be voted upon. Councilperson Bullington motion for Don Jeffries and Sue Grantham the authority to work with the Committee and the Community Foundation of the Ozarks on behalf of the City. Councilperson Grable second the motion, which resulted in the following vote: Glass Yes Bullington Yes Lyons Yes Cheek Yes Grable Yes Hood Yes Spence Yes Business from the Floor; Carlton Sherrill with Help on Hand came before the Council to inquire about any vehicles that weren’t being used by the City that could possibly be donated to the organization. Counselor Dorroh stated that there was not a provision in the code for making donations to non-profits; there’s one for one governmental body to another, or a tradeoff could occur with an entity. Counselor will research what the State grants to municipalities. Counselor Dorroh introduced Resolution 2021-01 as follows: A RESOLUTION CONFIRMING SUPPORT FOR CITY’S APPLICATION FOR TRANSPORTATION ALTERNATIVES PROGRAM GRANT FUNDING AND COMMITMENT TO PROVIDE LOCAL MATCHING FUNDS. Counselor stated approval was in order. Page 523 Councilperson Lyons motion for approval second by Councilperson Bullington with all in favor. Councilperson Lyons motion to adjourn, second by Councilperson Hood, with all in favor, the meeting adjourning at 6:24 p.m. ATTEST: ________________________________ Mayor _______________________________ City Clerk