City Council

Page 830 PUBLIC HEARING City of Caruthersville The City of Caruthersville held a Public Hearing Monday, August 12, 2024 at 5:00 p.m. at the Caruthersville Municipal Building to discuss the City’s submission of an application for the fiscal year 2023/2024 Community Development Block Grant program. The City is proposing to repair and upgrade several streets within the community with the project estimating at being $872,000.00. Counselor Dorroh asked if there were any questions, and with there not being any, the Public Hearing was closed to go into the regular session meeting. CITY OF CARUTHERSVILLE August 12, 2024 Be it remembered the Council of the City of Caruthersville met in regular session Monday August 12, 2024 in the Council room of the Municipal Building at which time and place the following were present: Takella Motton City Clerk Lawrence Dorroh City Counselor Sue Grantham Mayor Jerry Hudgens Sergeant at Arms Hood Councilperson Spence Councilperson Robinson Councilperson Glass Councilperson Bullington Councilperson Lyons Councilperson Fales Councilperson Grable Councilperson The number of members necessary to consider a quorum being present, the Mayor called the meeting to order and announced the meeting was in session for the transaction of business. The first order of business was the approval of the regular session minutes of July 15, 2024. Councilperson Grable motion for approval, second by Councilperson Hood, with all in favor Councilperson Lyons motion for approval of the closed session minutes of July 15, 2024, second by Councilperson Glass with all in favor. Councilperson Hood motion for approval of reports and bills, second by Councilperson Bullington, with all in favor. Next on the agenda was the results of the Public Opening of the Procurement of Engineering & Administration Services for August 5, 2024. Proposals were received from Mitzi Dell and Bootheel Regional Planning for Administrative Services. Both had the same rating of 205 points, but Mitzi Dell was chosen for her hands on approach to grant writing for the City of Caruthersville. The City received  Page 831 proposals from Waters Engineering, Horner Shifrin, and Smith & CO. Waters received the maximum points of 40 with the other two companies receiving 39 points. Waters Engineering was chosen for its’ familiarity with the City’s infrastructure. Councilperson Grable motion for approval for Mitzi Dell and Waters Engineering for the procurement, second by Councilperson Hood, which resulted in the following vote: Hood Yes Spence Yes Robinson Yes Glass Yes Bullington Yes Lyons Yes Fales Yes Grable Yes The Council was provided with a letter of engagement for the auditing of the City by Smith & Davis. Councilperson Lyons motion for approval, second by Councilperson Bullington, which resulted in the following vote: Hood Yes Spence Yes Robinson Yes Glass Yes Bullington Yes Lyons Yes Fales Yes Grable Yes Unfinished Business; Received Financial Assistance Agreement from MDNR for the Lead Service Line Replacement Capitalization Grant-Drinking Water for being awarded $49,980,000.00 project period June 15, 2024-June 14, 2025. There will be a Preconstruction LSL meeting at 8:30 a.m. Friday August 23, 2024 at City Hall. Mayor Grantham introduced everyone to Grace Sullivan who painted a picture of the Water Tower. The painting is located in the hallway of City Hall alongside of Joy McGraw’s painting of the different sites within the City that use to be located at Bernard Insurance. Police report; Chief Hudgens provided the Council with a training opportunity for the “Law Enforcement Survival Summit” held in Vegas. The Peer Support Advocate Team is made up of current and former Law Enforcement officers who have faced the traumas of physical and emotional psychological injuries, and have assisted more than ten thousand officers across the United States. There was another incident that officers were dispatched to at the Levee Rd. & E. 20th St. area around 1:00 a.m. Sunday, July 28, 2024. There were several people who were shot, with an estimated 500 people in the area. Officers triaged the victims on scene, with one reported later that had been taken to Dyersburg hospital. It was believed at one time the property was within the County, but has sinced learned that it’s within city limits. There has not been any cooperation from the victims, but there’s still an ongoing investigation. Joe Pattillo has been hired and started Academy on August 5, 2024, the other applicant was not able to afford to quit his job where he’s making substantial more than minimum wages, therefore not being able to attend Academy. Humane report; Karol Wilcox report consisted of the following inventory: 18 puppies, 28 kittens Page 832 12 cats, and 11 dogs. There were non-compliant items identified with this inspection. Fire report; There were five calls for the month of July as follows: one mutual aid, 1 grass/trash, and three alarm calls. There have been 93 Rural Fire Subscriptions as of date, and the recertification for First Aid will take place this month. Evan Bullington will be presented with the Civilian Citation of Valor Award for his actions on June 30, 2024 at an automobile accident that help save the lives of four occupants. Public Works; Alliance Operations Report for the month of July is as follows: Administrative/ eDMR and the Compliance Monitoring Report of Groundwater Systems was submitted to DNR. Water & Wastewater Treatment/The TrojanUV system is down, and DNR was made aware with not being able to reduce the E. Coli that’s in the effluent water. Regulatory/All eight Bac- T samples, and 34 wastewater samples were taken a passed DNR for the month of July. The City received NOV for missed Bac-T samples for June during the transition between Evan, Tyler, and Michael. A Notice will have to be posted for a minimum of seven days or until the violation is resolved, whichever is longer, with the posted public notification and certification being sent to DNR within 10 days of notifying the public. Collection & Distribution/Vandeventer finished up the rehab of the lift station on 6th & Beckwith. Alliance completed 68 work orders, and the Safety topic for the month was “Lone Worker Safety”. Repair Expenses were under budget by $4,897 and Chemical Expenses under budget by $2,060.00. Parks & Recreation; Lamonte Bell’s turnover is as follows: Intake $8,482.91, Expenses $362.44, July Turnover $8,120.47. Code Enforcement; Barry Gilmore provided the Council with the following: Waters Engineering provide a Preliminary Engineering Report for Street Improvements with cost estimates as follows: Local Cash $215,000.00 CDBG $657,400.00 Total Funding $872,400.00. The streets are as follows: East 10th (Belle to 15th) East 10th (15th to Brown) East 15th (Adams to 7th) East 16th (Brown to 7th) East 17th (Chaffin to 7th) East 18th (Lincoln to Chaffin) East 18th (Chaffin to 7th) East 19th (Lincoln to Chaffin) East 19th (Chaffin to 7th) Chaffin (7th to 16th) Chaffin (16th to 17h) Chaffin (17th to 20th) Oak (9th to 10th) and Stonewall. The Staff is pouring concrete on Friday, August 9, 2024 in four locations; Ward & 2nd, Ward by Little Pizza Heaven, Henrietta by Westside School, and Juliet. A list of the Notices sent out in 2024 was provided to the Council, with the latest batch sent out July 25, 2024 for mowing/debris removal which will begin on Monday, August 12, 2024. Vandeventer will be here August 13, 2024 to work on the wet well at the S Ward lift station. Visu Sewer is back to complete the project that has been ongoing. John Chittenden no longer wants to serve as the Airport engineer. MODOT published a Notice to Airport Engineer Consultants and a Notice to Environmental Consultants to fill vacancy. Robertson’s Paving will be here within the next week to begin paving on the following: Shultz Street (West 12th-13th) CR362 West 11th (440 from S Ward) East 15th St (Adams-Ward) West 15th St (Ward-Truman) West 16th St. (Truman-Carol) Magnolia (Pine-Poplar) Post Office parking lot, and the Pescription Drugstore parking lot. Work has begun on the Residential Fiber Optic Project, once the Port is done they will start signing up customers along the already installed business loop. Dylan  Page 833 Walker presented MODOT their revised hydraulic plans last week for the Truck Stop, and is awaiting feedback. Larry Green officially retired August 1, 2024, and the mowers LJ Guy and Tori Murello have gone back to school. The plan is to hire a full time worker to replace Mr. Green, and on full time seasonal worker for the balance of the mowing season. With Mr. Green’s departure the Street Sweeper will be down until someone is trained. The problem houses at 1100 Madison and 1102 Madison are being dealt with, property owners are cooperating, hopefully clean up can start Monday, August 12, 2024. Councilperson Bullington inquired about the progress on the two buildings on Ward Ave that has been in the works, Barry Gilmore and Counselor Dorroh both concurred that once the legal process is gone through, demolition should take place by the end of the year. City Collector; Paige Gillock Collection report from July 1, 2024 through July 31, 2024 as follows: Real Estate $4,486.53 Personal Property $903.69 Drainage Districts $773.24 Miscellaneous $9,948.08 Total Taxes $14,813.06 Interest & Fees $1,395.16 Total Collections $16,208.22. Collections from August 1, 2024 through August 8, 2024 is as follows: Real Estate $3,235.64 Personal Property $122.52 Drainage Districts $465.00 Miscellaneous $205.00 Total Taxes $2,892.65 Interest & Fees $1,135.51 Total Taxes $4,028.16. Budget report; Councilperson Lyons motion for approval of the HVAC in the amount of $9,255.55 for Parks & Recreation to be taken out of the Sales Tax Capital Improvement fund for emergency. Councilperson Bullington second the motion, which resulted in the following vote: Hood Yes Spence Yes Robinson Yes Glass Yes Bullington Yes Lyons Yes Fales Yes Grable Yes Councilperson Bullington motion to go into closed session for personnel, second by Councilperson Hood, which resulted in the following vote: Hood Yes Spence Yes Robinson Yes Glass Yes Bullington Yes Lyons Yes Fales Yes Grable Yes Upon returning from closed session; the following Resolution was presented: A RESOLUTION OF THE CITY OF CARUTHERSVILLE, MISSOURI STATING INTENT TO SEEK FUNDING THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING THE MAYOR TO PURSUE ACTIVITIES IN ATTEMPT TO SECURE FUNDING Councilperson Lyons motion for approval of the Resolution, second by Councilperson Bullington, which resulted in the following vote: Hood Yes Spence Yes Page 834 Robinson Yes Glass Yes Bullington Yes Lyons Yes Fales Yes Grable Yes Counselor Dorroh referred to the Agreement Between the Owner and Consultant For Professional Administrative Services. The agreement made as of August 16, 2024, between the City of Caruthersville (owner) and Mitzi Dell (consultant). The owner intends to perform a community development project and the owner and consultant in consideration of their mutual covenants herein agree in respect of the performance of professional administrative services by consultant and the payment for those services by the owner. Councilperson Bullington motion for approval, second by Councilperson Lyons, which resulted in the following vote: Hood Yes Spence Yes Robinson Yes Glass Yes Bullington Yes Lyons Yes Fales Yes Grable Yes With no further business to come before the Council, Councilperson Lyons motion to adjourn, second by Councilperson Hood, with all in favor. ATTEST: _______________________________ Mayor ________________________________ City Clerk