Parks and Recreation Commission

Inger Hiller, Chair Sarah Grider, Vice Chair Parks and Recreation Commission Rebecca Dunn Meeting Minutes Nathan Jones Shawn L'Esperance Madeline Self Michael Smith Wednesday, June 15, 2022 5:00 PM Central Service Center 1400 Caprice Drive Castle Rock, CO 80109 NOTE: THIS MEETING IS OPEN TO THE PUBLIC. THREE OR MORE COUNCIL MEMBERS MAY ALSO ATTEND THIS MEETING, DURING WHICH THE ITEMS LISTED HEREIN WILL BE DISCUSSED. TIMES SHOWN ARE APPROXIMATE AND MAY BE ADJUSTED DUE TO CHANGES TO THE AGENDA. CALL TO ORDER ADDITIONS/DELETIONS/MODIFICATIONS TO THE AGENDA Parks and Recreation Commission Chair Inger Hiller called the meeting to order at approximately 5 p.m. Council Liaison Caryn Johnson was present, as were Town staff including Jeff Smullen, Mike Kilman, Jennifer Martin and Maia Aman. Councilmember Tim Dietz also attended. Present 5 - Chair Inger Hiller, Commissioner Rebecca Dunn, Commissioner Michael Smith, Commissioner Nathan Jones, and Commissioner Madeline Self Not Present 2 - Vice Chair Sarah Grider, and Commissioner Shawn L'Esperance PUBLIC COMMENT DURING THIS TIME, MEMBERS OF THE PUBLIC ARE INVITED TO ADDRESS THE COMMISSION AND STAFF ON ITEMS THAT ARE NOT ON THE AGENDA. COMMENTS SHOULD BE LIMITED TO NO MORE THAN FOUR (4) MINUTES. None. WELCOME TO NEW COMMISSION MEMBER NATHAN JONES Parks and Recreation Commission members and staff welcomed and introduced themselves to the newly appointed member Nathan Jones. AGENDA TOPICS PRC 2022-008 Chair and Vice Chair Appointments It was motioned by Madeline Self and seconded by Michael Smith to appoint Inger Hiller to serve as Chair and Sarah Grider to serve as Vice Chair from June 2022 through May 2023. "I move to appoint Inger Hiller to serve as Chair and Sarah Grider to serve as Vice Chair of the Parks and Recreation Commission from June 2022 through May 2023." Yes: 5 - Chair Hiller, Commissioner Dunn, Commissioner Smith, Commissioner Jones, and Commissioner Self Not Present: 2 - Vice Chair Grider, and Commissioner L'Esperance Parks and Recreation Commission Meeting Minutes June 15, 2022 PRC 2022-009 Approval of the Minutes It was motioned by Michael Smith and seconded by Rebecca Dunn to approve the minutes of the May 18, 2022 Parks and Recreation Commission meeting. "I move to approve the minutes of the May 18, 2022 Parks and Recreation Commission meeting.” Yes: 5 - Chair Hiller, Commissioner Dunn, Commissioner Smith, Commissioner Jones, and Commissioner Self Not Present: 2 - Vice Chair Grider, and Commissioner L'Esperance PRC 2022-010 Approving the Bylaws of the Parks and Recreation Commission It was motioned by Rebecca Dunn and seconded by Michael Smith to approve the bylaws as presented. "I move to approve the bylaws of the Parks and Recreation Commission as presented.” Yes: 5 - Chair Hiller, Commissioner Dunn, Commissioner Smith, Commissioner Jones, and Commissioner Self Not Present: 2 - Vice Chair Grider, and Commissioner L'Esperance PRC 2022-011 Sports Development Center Open House Update Jeff Smullen, Assistant Director of Parks and Recreation, provided a summary of the public feedback received at the open house for the proposed Sports Development Center that occurred on Tuesday, June 14, 2022. The event was well attended, with significant advocacy for increased tennis facilities and expanding pool capacities to potentially featuring 50-meter lanes and diving. Many residents also inquired about the proposed project’s funding source due to concerns of taxes being raised and staff noted that funding has already been set aside for the project through development impact fees. Chair Inger Hiller attended the open house and expressed that she also heard many of the concerns regarding needing more tennis courts, whether indoor or outdoor. She proceeded to ask if there were other interests, and Jeff explained that in addition to tennis and pools, the third most discussed need was for ice to serve hockey and skating programs. Jeff explained that ice would require another division within the department for specialized maintenance. Jeff also noted that because ice isn’t an amenity that’s currently offered through the town’s current level of service, staff would need to verify the ability to apply impact fees to a project with an arena. Councilmember Johnson asked if the proposed facility’s operations would be mostly covered by user fees. Jeff explained that with conservative projections, staff are comfortable with the assumption that successful operations will generate user fees to cover a majority of the facility costs. Similar to the Recreation Center, a minimal subsidy could support the facility as needed from sales tax as well. PARKS AND RECREATION DEPARTMENT COMMENTS Staff provided the following updates to Parks and Recreation Commission members: · Camps are continuing to operate at full capacity and have generated $470k of Parks and Recreation Commission Meeting Minutes June 15, 2022 revenue to date · Climb4Change was rescheduled to August 27 due to inclement weather · The first First Fridays event was very well attended at Festival Park and featured over 150 runners in its 5k · The Summer Concert Series also kicked off with a performance from the Spin Doctors on June 11 · On June 16, the Amphitheater at Philip S. Miller Park will host the first Tunes for Trails free concert of the season featuring Something Underground; donations and proceeds from alcohol sales will benefit the Castle Rock Parks and Trails Foundation · A grand opening event will be held Wednesday, June 20 for Cobblestone Ranch Park · Renovations are continuing and Butterfield Ranch Park and the soft-surface trails have been completed at Metzler Family Open Space; the silo is scheduled to be straightened in July COMMISSION COMMENTS Rebecca Dunn asked if staff have ever considered allowing patrons to bring outside food and beverage into concerts. Mike Kilman explained that we have not allowed beverages due to alcohol sales generating significant revenue, which offset costs. Rebecca also noted that she attended the ground breaking event for Butterfield Park Renovation work and complimented the Parks and Trails Foundation and Marne Hansen on their significant fundraising efforts to date. Nathan Jones asked if the Metzler Family Homestead is or will receive historic designation, and staff confirmed that although the property is not at this time, it could potentially achieve designation in the future if requirements could be met. Councilmember Tim Dietz thanked members for all of their time and efforts volunteering for the Parks and Recreation Commission, noting that they are a very important part of the community. ADJOURN The meeting adjourned at approximately 5:55 p.m.