Parks and Recreation Commission

Inger Hiller, Chair Sarah Grider, Vice Chair Parks and Recreation Commission Rebecca Dunn Meeting Minutes Shawn L'Esperance Madeline Self Michael Smith Wednesday, May 18, 2022 5:00 PM Central Service Center 1400 Caprice Drive Castle Rock, CO 80109 NOTE: THIS MEETING IS OPEN TO THE PUBLIC. THREE OR MORE COUNCIL MEMBERS MAY ALSO ATTEND THIS MEETING, DURING WHICH THE ITEMS LISTED HEREIN WILL BE DISCUSSED. TIMES SHOWN ARE APPROXIMATE AND MAY BE ADJUSTED DUE TO CHANGES TO THE AGENDA. CALL TO ORDER ADDITIONS/DELETIONS/MODIFICATIONS TO THE AGENDA Parks and Recreation Commission Chair Inger Hiller called the meeting to order at 5:01 p.m. Council Liaison Caryn Johnson was present, as were Town staff including Jeff Brauer, Jeff Smullen, Brian Peterson, Bob Maloney, Mike Kilman, Jennifer Martin and Maia Aman. Present 5 - Chair Inger Hiller, Commissioner Rebecca Dunn, Commissioner Shawn L'Esperance, Commissioner Shawn L'Esperance, and Commissioner Michael Smith Not Present 3 - Vice Chair Sarah Grider, Commissioner Madeline Self, and Commissioner Madeline Self PUBLIC COMMENT DURING THIS TIME, MEMBERS OF THE PUBLIC ARE INVITED TO ADDRESS THE COMMISSION AND STAFF ON ITEMS THAT ARE NOT ON THE AGENDA. COMMENTS SHOULD BE LIMITED TO NO MORE THAN FOUR (4) MINUTES. None. MINUTES OF THE REGULAR MEETING PRC 2022-005 Approval of the Minutes It was motioned by Rebecca Dunn and seconded by Shawn L’Esperance to approve the minutes of the January 19, 2022, March 16, 2022 and the April 20, 2022 Parks and Recreation Commission meetings. "I move to approve the minutes of the January 19, 2022, March 16, 2022 and the April 20, 2022 Parks and Recreation Commission meetings." AGENDA TOPICS PRC 2022-006 Updating the Bylaws of the Parks and Recreation Commission Administrative Supervisor Maia Aman provided Commission members and staff with an update on recent changes to Town Code and board and commission bylaws to update and create consistencies between the documents. Parks and Recreation Commission Meeting Minutes May 18, 2022 Staff also proposed the removal of the Teen Advisory Group’s appointed role on the Commission since it has remained vacant for over five years. Staff recommended seeking Town Council approval by resolution to redefine the membership portion of the Parks and Recreation Commission bylaws to replace the TAG role with a regular appointed member who would serve consecutive two-year terms. Members discussed the changes with general approval, but noted that they would like to continue to receive updates from TAG to continue youth engagement. Michael Smith suggested inviting the group to participate in focus groups for specific and relevant causes when opportunities arise as well. After staff seek Town Council approval by resolution to redefine membership, the Commission will approve its updated bylaws in June. Staff also noted that they plan to recommend the reappointment of Inger Hiller to fill the newly opened Commission position at the June Town Council meeting. The agenda item to formally thank Inger Hiller for her service was removed from the agenda. PRC 2022-007 Update on Proposed Sports Development Complex Director of Parks and Recreation Jeff Brauer provided an overview of a future Sports Development Center that may potentially be constructed in partnership with a proposed development called the Brickyard. Since 1986, the Town of Castle Rock has thoughtfully planned, implemented and maintained public recreation facilities supporting active lifestyles, health and wellness, youth development and multi-generational social interaction. The Town has not constructed a new gymnasium or competitive pool, however, since 1988 when the population was only 9,000 residents and there is now a very high demand for indoor facility space. The Parks and Recreation Master Plan, Strategic Plan and the Indoor Recreation Feasibility Study support the development of a new indoor recreation facility. Since available Town-owned sites for a facility are limited to mostly residential areas, staff issued a Request for Proposals to assess potential partnership opportunities for land since the available budget does not include property acquisition. Confluence Companies submitted a proposal to provide land, financing and construction services. The facility would sit within their proposed project site called the Brickyard off of Prairie Hawk Drive. The Brickyard could feature mixed-use development and clean up a blighted industrial property in central Castle Rock, adjacent to I-25 and the future Prairie Hawk Extension. The proposed sports development center would complement the youth-oriented Miller Activity Complex and traditional recreation options available at the Castle Rock Community Recreation Center. The first phase is proposed to include five indoor courts, 25x25 meter competition pool, 3-4 lane warm-up pool, spectator seating, indoor adventure track, fitness and sports training areas, meeting and team rooms, and locker rooms. The center could also accommodate a second future phase once funding is available. A public open house is scheduled for 4-6 p.m. Tuesday, June 16 at the Millhouse at Philip S. Miller Park. Staff plan to provide the Commission and Town Council an overview of the feedback received from the open house, as well as seek future direction. If approved, construction could commence as soon as 2023, with the facility opening in 2025. Michael Smith asked if a 25-meter pool is a standard size for competitions. Jeff Brauer confirmed that the pool is designed for the youth system within the state and noted that it is more typical for collegiate-level pools to be 50-meters. A larger pool also requires increased maintenance, so the proposed size will provide an effective balance between offering Parks and Recreation Commission Meeting Minutes May 18, 2022 competition - especially with the additional warm-up pool - increasing swim options and lanes for residents while maintaining lower operational costs. Chair Inger Hiller asked what the timeline may be for the second phase and Jeff explained that the timing of the second phase is presently unknown due to the need to secure additional funding. Jeff also noted that Town Council did recently increase the impact fee rate to more appropriately match the need to help ensure that future growth pays for growth. Inger also asked if the future Prairie Hawk Drive alignment within the proposal would replace the current drive or if the Town would maintain both roads for access. Jeff explained that the proposed drive would be part of a separate development agreement with P3 Advisors, who would eventually provide the road. The site south of acme brick is also zoned for residential, so it may be challenging to extend the existing road through, but all designs are still tentatively under consideration. Councilmember Caryn Johnson asked a follow-up question related to pick-up and drop-off activity and if it’s been planned for given current access. Jeff explained that it has not been detailed quite yet, but would be in future building envelopes when logistics are coordinated. At this time, staff are working to gain feedback and general public approval. Once a direction is more solidified, more details will begin to be confirmed. Rebecca Dunn asked with the Town, Confluence Companies and P3 Advisors needing to work together to make this area become a reality, does one party more than others pose significant challenges? Jeff noted that each party has its own investment and role to play and many factors will need to synergize to ensure success, such as financial positions, timing and motivations. Shawn L’Esperance asked a follow up question regarding P3’s current status and Jeff explained that they have expressed interest in starting roundabout construction for a future hotel site and that they would like to start a roadway for a residential site. Inger asked if it may be possible to negotiate shared uses or potential program and event options within the Brickyard’s planned social gathering areas. Jeff explained that it could be an option and also noted that Confluence has discussed including some kind of entertainment venue. Caryn asked if the site qualifies for urban renewal authority funding and Jeff confirmed that because the site is blighted, it would qualify so URA funds can be allocated towards restoration. Shawn asked what the timing may be for a future facility if the presented proposal is not completed. Jeff Smullen reinforced that the most important component of this project is the site coupled with the facts that budget is not available for a separate land acquisition and that sites available to purchase in Castle Rock are limited. Further, because this type of facility could generate significant traffic, existing Town-owned park sites are unfortunately not ideal. Planning a facility at a separate location may take several more years. PARKS AND RECREATION DEPARTMENT COMMENTS Staff provided the following updates to Parks and Recreation Commission members: · A successful kick-off event was held last week for the Butterfield Park Renovation Project. · Cobblestone Ranch Park is nearing completion and a grand opening event is scheduled for Wednesday, June 29. The project’s general contractor is installing Parks and Recreation Commission Meeting Minutes May 18, 2022 trees, firing up irrigation and installing final details such as bike ramps. · Work is underway to add a paved loop to Philip S. Miller park near the trekking tower. The project will also feature the addition of new play structures. The portable restrooms in the parking lot will also be moved and placed in a new structure to provide increased access for parking. · A successful tournament was held at Rhyolite Regional Park to test a proposed disc golf course, that would be funded, constructed and maintained in partnership with Throw Colorado. The course was favorably received by participants. Baskets for the future course have been ordered and shipped and park staff will soon be working with the organization’s volunteers to install temporary signs and tee boxes. · The trails at Metzler Family Open Space are very close to nearing completion. The open space will feature gradual sloped trails with diverse landscape. A parking lot will be installed later this year, along with signage. · Staff changes have occurred at Red Hawk Ridge Golf Course and the kitchen has a new Food and Beverage Manager named Gabrielle Bronson, who came from the hospital restaurant. · The Dreams Come True Prom event was hugely successful with over 140 volunteers helping 78 participants. · A new Aquatics Specialist and a new Youth and Adult Programming Specialist began, filling in vacant positions within the Recreation Division. · The pools will open Memorial Day Weekend and the splash pads will likely be opened within the next few weeks once seasonal preparations are complete. · Summer camp registration is nearly sold out for the entire summer. Staff may add additional camps if possible to accommodate waitlisted registrants. · A bid was issued to purchase upgraded fitness equipment for the Recreation Center. Once bid results are compared and equipment evaluated, the order will take 6-8 weeks to complete. Staff are hoping to install the new equipment in spring 2023. · Event season has launched and the next month will host the Festival Park Farmers Market on Sundays, free group fitness and yoga programming at Festival Park and at the Amphitheater at Philip S. Miller Park, National Senior Health and Fitness Day, First Fridays, Tunes for Trails and the first Summer Concert Series event featuring the Spin Doctors. · New sculptures are being installed throughout Castle Rock as part of Douglas County Art Encounters. The Public Art Commission selected five pieces to feature in Castle Rock this year to provide rotating art exhibits to residents in civic and retail areas to generate public interest in art. FORMAL THANK YOU TO INGER HILLER This item was removed from the agenda. COMMISSION COMMENTS Rebecca Dunn expressed appreciation for all of the hard work and efforts being accomplished by Marne Hansen and the Castle Rock Parks and Trails Foundation to fundraise for the Possibilities Playground. Michael Smith noted that his favorite piece of mail is the special events mailer distributed by the Town. ADJOURN The meeting adjourned at approximately 6:52 p.m. Parks and Recreation Commission Meeting Minutes May 18, 2022