City Council

THE CITY OF CHANDLER CITY COUNCIL WILL MEET FOR A REGULAR SCHEDULED MEETING TUESDAY, JUNE 13, 2017 IN THE CITY HALL OF CHANDLER, TEXAS AT 6:00 PM AGENDA A. CALL TO ORDER B. PLEDGE TO THE FLAG C. INVOCATION D. ROLL CALL AND ANNOUNCE IF A QUORUM IS PRESENT E. AGENDA CHANGES F. VISITORS/CITIZENS FORUM: At this time, any person (Limited to the first five to sign up, each will be allowed 3 minutes) with business before the Council not scheduled on the agenda may speak to the Council. No formal action may be taken on these items. Presentation of Certificates of Election G. REGULAR SESSION: Subjects to be discussed or upon which any formal action may be taken are as follows: 1. Hold a public hearing on the request for a sign variance for Lake Palestine Gateway RV Park. 2. Consider and act on a sign variance for Lake Palestine Gateway RV Park. 3. Consider and act on a Memorandum of Understanding between the Brownsboro Independent School District Police Department and the City of Chandler Police Department. 4. Consider and act on approving an Engineering and Professional Services Agreement with Schaumburg & Polk Inc. for engineering on Public Water Supply Well #7-II. 5. Consider and act on approving the Water Well Drilling Agreement with MLB Properties and authorizing the Mayor to finalize the purchase of the subject tract at the agreed price, following a positive recommendation from the city engineer. 6. Consider and act on Ordinance O-061317 amending Article 1.10 Parks and Recreation; Division 3. Use Regulations; Section 1.10.067 Alcoholic Beverages. 7. Consider and act on approving a Special Event for the Chandler Historical Society to have an art show at McCain Park on Friday, July 14, from 6-9 PM and serve a champagne punch or wine spritzers at the Art Show Opening Night. 8. Consider and act on giving the City Administrator authority to request a re-rate of the city’s medical insurance with modifications as directed by City Council. H. EXECUTIVE SESSION: Council will go into Executive Session Pursuant to the provision of Chapter 551, Texas Government Code. Discussion: Deliberation on the appointment, employment, evaluation, and/or duties regarding Personnel in accordance with the Texas Government Code, Section 551.074.  John Taylor, City Administrator  City Secretary position RECONVENE into REGULAR SESSION and Consider Action, if Any, on Items discussed in Executive SESSION. 1.Consider and act on action if any from Executive Session. I. CONSENT AGENDA: All matters listed under “Consent Agenda” are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. a) Minutes as written for Regular Council Meeting of May 9, 2017 b) May Financial Report c) May Police Report d) May Library Statistics e) May Museum Statistics f) Budget Watch J. ADJOURNMENT In compliance with the Americans with Disabilities Act, the City of Chandler will provide for reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 24 hours prior to the meetings. Please contact Shirley Parmer, City Secretary at (903) 849-6853. CERTIFICATION I certify that a copy of the June 13, 2017, agenda of items to be considered by the Chandler City Council was posted on the City Hall bulletin board on June 9, 2017. _________________________ Shirley Parmer, City Secretary I certify that the attached notice and agenda of items to be considered by the City Council was removed by me from the City Hall bulletin board on the ______ day of ____________, 20___. ______________________________ Title ______________________________  CITY OF CHANDLER Staff Report PROJECT: Lake Palestine Gateway RV Park sign variance DATE: CC: 6-13-17 REQUEST: The property owner is requesting approval of a sign variance on Lot 1 and 2 of the Lake Palestine Gateway RV Park located at 1300 State Highway 31 East. APPLICANT: Tom Fuller PROPERTY OWNER: same PROPERTY Property is a 2.73-acre tract south of Hwy 31, west of River Park generally DESCRIPTION: located at 1300 Hwy 31 East. ZONING: Existing zoning: PD for an RV Park OVERVIEW: The sign Ordinance allows the City Council acting as the Sign Control Board to approve a variance, for just cause, following a public hearing. The following are being requested as a part of this variance request: Allowed: 8 x 8 single tenant monument sign structure Requested: 12 x 12 single tenant monument sign structure Allowed: 6 x 6 sign face Requested: 8 x 8 sign face Allowed: One banner per street frontage on the face of a building Requested: One banner per street frontage on the perimeter fence The sign ordinance when written did not contemplate signage needs of an RV Park. Instead the RV Park is reviewed as if it were a standard retail business. However, by definition, it is significantly different from a retail business, as it does not have a primary building presence. The other element that makes this site different is that there is a significant elevation difference from the RV site ground to Hwy 31. 1 Section 3.09.011 of the Chandler Code of Ordinances provides a process for granting variances to the sign ordinance. It is quoted below: (a) A variance to the provisions of this code shall be considered an exception to the regulations, rather than a right. Whenever a sign to be erected is of such unusual size, shape or nature that the strict application of the requirements contained in this article would result in substantial hardship or inequity, the city council, acting as the sign control board, may vary or modify, except as otherwise indicated, such requirements in accordance with the provisions listed below, so that the developer may erect a sign in a reasonable manner, but so that, at the same time, the public welfare and interests of the city are protected and the general intent and spirit of this code is preserved. In no event, however, may a variance be granted to the administrative process, to the permit requirements, or allowing a prohibited sign as contained in this article. (1) Jurisdiction. When a written request for a variance from the design requirements of this article is filed: (A) After conducting a public hearing concerning such requested variance(s), the city council may approve or deny a request for a variance to the design standards and such variance(s), if granted, shall also be considered to be a modification of the sign regulations, applicable to the specified property within such development within the city limits or ETJ. (2) Approval. In granting approval of a request for variance, the city council shall conclude that the variance is not contrary to the public interest and, due to special conditions, a literal enforcement of this article would result in unnecessary hardship, and so that the variance observes the spirit of this article and concludes that substantial justice is done. The city council shall meet these requirements by making findings that: (A) The public convenience and welfare will be substantially served; (B) The appropriate use of surrounding property will not be substantially or permanently impaired or diminished; (C) The applicant has not created the hardship from which relief is sought; (D) The variance will not confer upon the applicant a special right or privilege not commonly shared or available to the owners of similar and surrounding property; 2  (E) The hardship from which relief is sought is not solely of an economic nature; (F) The variance is not contrary to the public interest; (G) Due to special conditions, the literal enforcement of this article would result in an unnecessary hardship; and (H) In granting the variance, the spirit of this article is observed and substantial justice is done. (Ordinance O-041012, ex. A (3.09.033), adopted 4/10/12) RECOMMENDED Consider and act on allowing a sign variance for the Lake Palestine ACTION: Gateway RV Park to allow the following: 1. 12 x 12 monument sign structure 2. 8 x 8 sign face (64 sq. ft. per side) 3. One banner per street frontage to be placed on the fence. CITY CONTACT: John Taylor, City Administrator ATTACHMENTS: Application 3  CITY OF CHANDLER Staff Report PROJECT: BISD Police and Chandler Police Memorandum of Understanding DATE: CC: 6-13-17 REQUEST: The BISD Police Chief is asking the City of Chandler to enter into a Memorandum of Understanding promoting communication and cooperation between the two Police Departments. APPLICANT: Chad Wilhelm, BISD Police Chief OVERVIEW: The attached Memorandum of Understanding is being proposed by the new BISD Police Chief and will be the first of its kind between the BISD and the City of Chandler in a written form. However, there has always been a high level of cooperation and communication between the two departments. As such, the City of Chandler Police Chief fully supports everything contained in the document and supports its adoption. RECOMMENDED Consider and act on the attached Memorandum of Understanding between ACTION: the BISD Police Chief and the City of Chandler. CITY CONTACT: John Taylor, City Administrator ATTACHMENTS: Memorandum of Understanding 1  CITY OF CHANDLER Staff Report PROJECT: Agreement between the City of Chandler and Schaumburg & Polk, Inc for Engineering and Professional Services for Public Water Supply Well #7-II DATE: CC: 6-13-17 REQUEST: Consider and act on the agreement between the City of Chandler and Schaumburg & Polk, Inc for Engineering and Professional Services for Public Water Supply Well #7-II. OVERVIEW: The short form of agreement between owner and engineer for professional services, as described, for the Public Water Supply Well #7-II is attached. Allen Ross and the Schaumburg & Polk staff have worked closely with the city over the past year and a half on the settlement negotiations over the failed Water Well #7. The City is now in a position to begin with a new Water Well #7, referred to as #7-II. Due to this close work with the city, Schaumburg & Polk engineers are very familiar with the project and its engineering needs. RECOMMENDED Consider and act on the agreement between the City of Chandler and ACTION: Schaumburg & Polk, Inc for Engineering and Professional Services for Public Water Supply Well #7-II. CITY CONTACT: John Taylor, City Administrator ATTACHMENTS: Short form of agreement between owner and engineer for professional services 1  SHORT FORM OF AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES THIS IS AN AGREEMENT effective as of (“Effective Date”) between The City of Chandler, Texas (“Owner”) and Schaumburg & Polk, Inc. (“Engineer”) Engineer agrees to provide the services described below to Owner for New Public Water Supply Well #7 (“Project”). Description of Engineer’s Services: Engineer’s services are described in the attached two-page, ” Specific Scope of Work” document dated April, 2017 This proposal is Exhibit “A” to this Agreement and becomes a binding part of this Agreement. Owner and Engineer further agree as follows: B. Owner shall pay Engineer for such additional 1.01 Basic Agreement services as follows: For additional services of Engineer’s employees engaged directly on the Project an amount A. Engineer shall provide, or cause to be provided, equal to the cumulative hours charged to the Project by the services set forth in this Agreement, and Owner shall each class of Engineer’s employees times standard hourly pay Engineer for such Services as set forth in rates for each applicable billing class; plus reimbursable Paragraph 9.01. expenses and Engineer’s consultants’ charges, if any. 2.01 Payment Procedures 4.01 Termination A. Preparation of Invoices. Engineer will prepare A. The obligation to provide further services under a monthly invoice in accordance with Engineer’s standard this Agreement may be terminated: invoicing practices and submit the invoice to Owner. 1. For cause, B. Payment of Invoices. Invoices are due and payable within 30 days of receipt. If Owner fails to make a. By either party upon 30 days written any payment due Engineer for services and expenses notice in the event of substantial failure by the within 30 days after receipt of Engineer’s invoice, the other party to perform in accordance with the amounts due Engineer will be increased at the rate of Agreement’s terms through no fault of the 1.0% per month (or the maximum rate of interest terminating party. permitted by law, if less) from said thirtieth day. In addition, Engineer may, without liability, after giving b. By Engineer: seven days written notice to Owner, suspend services under this Agreement until Engineer has been paid in full 1) upon seven days written notice all amounts due for services, expenses, and other related if Engineer believes that Engineer is charges. Payments will be credited first to interest and being requested by Owner to furnish or then to principal. perform services contrary to Engineer’s responsibilities as a licensed professional; or 3.01 Additional Services 2) upon seven days written notice A. If authorized by Owner, or if required because if the Engineer’s services for the Project of changes in the Project, Engineer shall furnish services are delayed or suspended for more than in addition to those set forth above. 90 days for reasons beyond Engineer’s control. 1 of 4 EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved.  the assignor from any duty or responsibility under this 3) Engineer shall have no liability Agreement. to Owner on account of such termination. 7.01 General Considerations c. Notwithstanding the foregoing, this Agreement will not terminate as a result of a A. The standard of care for all professional substantial failure under paragraph 4.01.A.1.a engineering and related services performed or furnished if the party receiving such notice begins, within by Engineer under this Agreement will be the care and seven days of receipt of such notice, to correct skill ordinarily used by members of the subject profession its failure and proceeds diligently to cure such practicing under similar circumstances at the same time failure within no more than 30 days of receipt and in the same locality. Engineer makes no warranties, of notice; provided, however, that if and to the express or implied, under this Agreement or otherwise, in extent such substantial failure cannot be connection with Engineer’s services. Engineer and its reasonably cured within such 30 day period, consultants may use or rely upon the design services of and if such party has diligently attempted to others, including, but not limited to, contractors, cure the same and thereafter continues manufacturers, and suppliers. diligently to cure the same, then the cure period provided for herein shall extend up to, but in B. Engineer shall not at any time supervise, direct, no case more than, 60 days after the date of or have control over any contractor’s work, nor shall receipt of the notice. Engineer have authority over or responsibility for the means, methods, techniques, sequences, or procedures of 2. For convenience, by Owner construction selected or used by any contractor, for safety effective upon the receipt of notice by Engineer. precautions and programs incident to a contractor’s work progress, nor for any failure of any contractor to comply B. The terminating party under paragraphs with laws and regulations applicable to contractor’s work. 4.01.A.1 or 4.01.A.2 may set the effective date of termination at a time up to 30 days later than otherwise C. Engineer neither guarantees the performance of provided to allow Engineer to demobilize personnel and any contractor nor assumes responsibility for any equipment from the Project site, to complete tasks whose contractor’s failure to furnish and perform its work in value would otherwise be lost, to prepare notes as to the accordance with the contract between Owner and such status of completed and uncompleted tasks, and to contractor. assemble Project materials in orderly files. D. Engineer shall not be responsible for the acts 5.01 Controlling Law or omissions of any contractor, subcontractor, or supplier, or of any contractor’s agents or employees or any other A. This Agreement is to be governed by the law of persons (except Engineer’s own employees) at the Project the state in which the Project is located. site or otherwise furnishing or performing any of construction work; or for any decision made on 6.01 Successors, Assigns, and Beneficiaries interpretations or clarifications of the construction contract given by Owner without consultation and advice A. Owner and Engineer each is hereby bound and of Engineer. the partners, successors, executors, administrators, and legal representatives of Owner and Engineer (and to the E. The general conditions for any construction extent permitted by paragraph 6.01.B the assigns of contract documents prepared hereunder are to be the Owner and Engineer) are hereby bound to the other party “Standard General Conditions of the Construction to this Agreement and to the partners, successors, Contract@ as prepared by the Engineers Joint Contract executors, administrators, and legal representatives (and Documents Committee (No. C-700, 2002 Edition). said assigns) of such other party, in respect of all covenants, agreements, and obligations of this F. All design documents prepared or furnished by Agreement. Engineer are instruments of service, and Engineer retains an ownership and property interest (including the B. Neither Owner nor Engineer may assign, sublet, copyright and the right of reuse) in such documents, or transfer any rights under or interest (including, but whether or not the Project is completed. without limitation, moneys that are due or may become due) in this Agreement without the written consent of the G. To the fullest extent permitted by law, Owner other, except to the extent that any assignment, subletting, and Engineer (1) waive against each other, and the other’s or transfer is mandated or restricted by law. Unless employees, officers, directors, agents, insurers, partners, specifically stated to the contrary in any written consent and consultants, any and all claims for or entitlement to to an assignment, no assignment will release or discharge special, incidental, indirect, or consequential damages 2 of 4 EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved. arising out of, resulting from, or in any way related to the 8.01 Total Agreement Project, and (2) agree that Engineer’s total liability to Owner under this Agreement shall be limited to $50,000 A. This Agreement (consisting of pages 1 to 4 or the total amount of compensation received by inclusive together with any expressly incorporated Engineer, whichever is greater. appendix), constitutes the entire agreement between Owner and Engineer and supersedes all prior written or H. The parties acknowledge that Engineer’s scope oral understandings. This Agreement may only be of services does not include any services related to a amended, supplemented, modified, or canceled by a duly Hazardous Environmental Condition (the presence of executed written instrument. asbestos, PCBs, petroleum, hazardous substances or waste, and radioactive materials). If Engineer or any other party encounters a Hazardous Environmental Condition, Engineer may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until Owner: (i) retains appropriate specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (ii) warrants that the Site is in full compliance with applicable Laws and Regulations. 3 of 4 EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved. 9.01 Payment (Lump Sum Basis) A. Using the procedures set forth in paragraph 2.01, Owner shall pay Engineer as follows: Basic Services – Lump Sum Amount of $ 90,625.00 IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is indicated on page 1. OWNER: City of Chandler ENGINEER: Schaumburg & Polk, Inc. By: By: Allen R. Ross, P.E. Title: Title: Executive Vice President Date Signed: Date Signed: License or Certificate No. and State TX Firm Registration #F-000520 Address for giving notices: Address for giving notices: P.O. Box 425 320 South Broadway Avenue, Suite 200 Chandler TX 75758 Tyler, Texas 75702 4 of 4 EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved.  CITY OF CHANDLER Staff Report PROJECT: Agreement between the City of Chandler and Mary Lankford of MBL Properties for the right to drill a test well and to agree to purchase land for Public Water Supply Well #7–II. DATE: CC: 6-13-17 REQUEST: Consider and act on the Water Well Drilling Agreement between the City of Chandler and Mary Lankford of MBL Properties for the right to drill a test well and to agree to purchase land for water well #7–II. PROPERTY: A 4.54-acre PT TR 93A AB 799 S. Weiss 1 OVERVIEW: The referenced 4.54-acre property has been evaluated by the city engineer and found to be suitable for a public water supply well. The previous graphic shows the boundary of the property with a proposed well location and its required sanitary easement. The property has a high voltage power transmission line and easement located as shown. Permission has been granted from TCEQ and OnCor for the two easements to overlap as shown. The property is large enough for a future ground storage tank and high service pumps as is recommended for all water wells. The attached agreement with Mrs. Lankford has been agreed to but is not effective until approved by the City Council. The agreement gives the City the right to enter the property to drill a test well for $5,000 to cover any possible damage and to purchase the property, if the test well is successful, for an additional $25,000. The property has been on the tax roles for $29,510 since at least 2013. RECOMMENDED Consider and act on the Water Well Drilling Agreement between the City of ACTION: Chandler and Mary Lankford of MBL Properties for the right to drill a test well for $5,000 and for the Mayor to finalize the purchase of the 4.54 acre tract of land following a positive recommendation from the city engineer for an additional $25,000. CITY CONTACT: John Taylor, City Administrator ATTACHMENTS: Water Well Agreement 2  CITY OF CHANDLER Staff Report PROJECT: Ordinance O-061317 Allowing alcohol in public parks through a special event approved by City Council on a case by case basis. DATE: CC: 6-13-17 REQUEST: Consider and act on Ordinance O-061317 allowing alcohol in public parks through a special event approved by City Council on a case by case basis. OVERVIEW: The City of Chandler has ordinances that control activities in public parks. One of these activities that the current ordinance prohibits is the possession of alcohol. From time to time there may be a special event that involves the use of alcohol that the city finds would be to the benefit of the citizens of Chandler. One such event that is bringing up the requested change is an Art Show at the Museum located in McCain Park. In this instance, it is intended to serve wine at the opening event. The following ordinance revision would allow alcohol in public parks when it is controlled through the special regulations specifically approved through a unique special event as determined by City Council. The existing Article 1.10 of the Chandler Code of Ordinances is proposed to be amended as follows: RECOMMENDED Consider and act on Ordinance O-061317 allowing alcohol in public parks ACTION: through a special event approved by City Council on a case by case basis. CITY CONTACT: John Taylor, City Administrator ATTACHMENTS: Ordinance O-061317 1  ORDINANCE NO. O-061317 AN ORDINANCE AMENDING ARTICLE 1.10 “PARKS AND RECREATION”, OF THE CITY OF CHANDLER CODE OF ORDINANCES, DIVISION 3 “USE REGULATIONS”, SECTION 1.10.067 “ALCOHOLIC BEVERAGES” PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A REPEALER CLAUSE; PROVIDING FOR A PENALTY; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR PUBLICATION. WHEREAS, the City of Chandler, Texas finds it is in the best interest of its citizens and promotes the health, safety and welfare of the public of the City of Chandler and its citizens to regulate activities in public parks; WHEREAS, it is the city’s intent to allow for a vast array of special events in our diverse parks; and WHEREAS, it is the city’s intent to allow alcohol in public parks when it is controlled through the special regulations specifically approved through a unique special event as determined by City Council; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Chandler, Texas: The existing Article 1.10 of the Chandler Code of Ordinances be amended as follows: Division 3. Use Regulations Sec. 1.10.067 Alcoholic beverages A person commits an offense if he consumes, possesses or sells an alcoholic beverage while in a public park or while on a public street, sidewalk, or parking area adjacent to a public park unless the City Council has approved such through a special event. Severability. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, subsections, and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, subsection, or section of this Ordinance shall be declared unconstitutional by the judgment or decree of any court of competent jurisdiction, such unconstitutionality or illegality shall not effect any of the remaining phrases, clauses, sentences, paragraphs, subsections, and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional or illegal phrase, clause, sentence, paragraph, subsection, or section. Repealer. Any and all Ordinances of the City of Chandler, Texas in conflict with the provisions of this Ordinance shall be, and the same are hereby repealed, and all other 1 provisions of the Ordinances of the City of Chandler not in conflict with the provisions of this Ordinance shall remain in full force and effect. Penalty. Any person, firm, or corporation found guilty of violating any of the provisions of this division shall be subject to a fine of not more than the maximum fine as provided for in Section 1.01.009 of the City of Chandler Code of Ordinances together with the costs of such prosecution. Each day during which a violation continues shall be a separate offense. Effective Date. This Ordinance shall take effect immediately from and after its passage and its publication as required by law. PASSED and APPROVED by the City Council of the City of Chandler, Texas this ________ day of ________________, 2017. APPROVED BY: ______________________________________ Libby Fulgham, Mayor ATTEST: ______________________________________ Shirley Parmer, City Secretary 2  CITY OF CHANDLER Staff Report PROJECT: TML Multistate Intergovernmental Employee Benefits Pool 2017-2018 Rate Change. DATE: CC: 6-13-17 REQUEST: Consider and act on modifications to the City of Chandler employee medical benefits. OVERVIEW: As a city benefit, city employees have 100% paid medical insurance through TML Multistate Intergovernmental Employee Benefits Pool. They may elect to cover spouses, children or family through the same policy, at their cost. The city was notified that as a result of recent elements of Obamacare TML would be raising their rates to the City of Chandler by 15%. The city currently pays $155,378 for this benefit. The 15% increase will result in an increase to the budget of $23,307. This same percent increase would impact city employees that are covering family members. For example an employee covering their spouse would pay an additional $1,017.84 a year. : In an effort to reduce this cost increase to the city, as well as to the employee, the following coverage change is proposed: 1 As can be noted the only change is that the deductible goes up $100 to $500 and the “Out of Pocket” goes from $1,000 to $2,000. “Out of Pocket” is the amount that has to be expensed to be able to not pay the 20% co- pay. If the city switches to this Option, the city saves $9,043 a year and an employee covering their spouse saves $394.80 per year. Another benefit the city currently provides is dental insurance. Dental insurance is totally separate from medical insurance and basically provides a discount for services provided by an in-network dentist. Employees premium is 100% covered by the city and they may elect to cover family members. Currently two employees cover family members with dental at the comp. rate. This shows the costs of the current dental plan that we carry. The city pays the $9.28 a month premium for each employee for a total annual cost of $2,784. If the city elected to change this benefit and not provide 100% dental coverage, employees could voluntarily pay $13.64 a month for themselves and $22.96 for all their family members. 2  This change would save the city the $2,784 per year. A third proposed change is a new benefit that does not cost the city anything. It allows costs for insurance of family members or additional life insurance to come out of their payroll pretax. Therefore, the amount of income that you are taxed on does not include any costs paid out for insurance or life insurance. RECOMMENDED Consider and act on modifications to the City of Chandler employee medical ACTION: benefits including: 1. Change to Option 1 from the Current Plan for savings to the city and employees covering family members 2. Remove the dental coverage and have it be optional at the employee cost. 3. Provide for Employee Tax Savings option at no cost to the city. CITY CONTACT: John Taylor, City Administrator ATTACHMENTS: None 3  THE CITY OF CHANDLER CITY COUNCIL WILL MEET FOR A REGULAR SCHEDULED MEETING TUESDAY, MAY 9, 2017 IN THE CITY HALL OF CHANDLER, TEXAS AT 6:00 PM AGENDA A. CALL TO ORDER B. PLEDGE TO THE FLAG C. INVOCATION D. ROLL CALL AND ANNOUNCE IF A QUORUM IS PRESENT Mayor - Libby Fulgham: Present Council Member - Kari Bersano: Present Council Member - Marshall Crawford Jr.: Present Council Member - Brandon Delaney: Present Council Member - Conley Cade: Present Council Member - Janeice Lunsford: Present E. AGENDA CHANGES In Item 2 change Resolution R-040917 to Resolution R-050917. F. VISITORS/CITIZENS FORUM: At this time, any person (Limited to the first five to sign up, each will be allowed 3 minutes) with business before the Council not scheduled on the agenda may speak to the Council. No formal action may be taken on these items. Gene Giger spoke concerning Sanitation Solutions contract stating that he would like to keep Sanitation Solutions service for the city. He spoke concerning the increase in water rates stating that he was glad to see no increase in the sewer rates, but understood the increase in water. He spoke concerning the new position for Finance Director stating he would like to hear discussion about this position. Presentation of proclamation designating May as Motorcycle Safety and Awareness Month  G. EXECUTIVE SESSION: Council will go into Executive Session Pursuant to Texas Government Code section 551.071 (contemplated or pending litigation), the Council will discuss the following:  Water Well No. 7 06:09:27 PM (00:09:00) 06:37:17 PM (00:09:20) H. REGULAR SESSION: Subjects to be discussed or upon which any formal action may be taken are as follows: 1. Consider and act on actions, if any, from the Executive Session. Motion was made to authorize the City Attorney, and Mayor to finalize a settlement regarding Water Well #7. Council Member - Kari Bersano: Motion Council Member - Janeice Lunsford: 2nd Mayor - Libby Fulgham: Approve Council Member - Kari Bersano: Approve Council Member - Marshall Crawford Jr.: Approve Council Member - Brandon Delaney: Approve Council Member - Conley Cade: Approve  Council Member - Janeice Lunsford: Approve 2. Consider and act on Resolution R-050917 creating a Finance Director position.  Motion was made to approve Resolution R-050917 creating a Finance Director position. Council Member - Kari Bersano: Motion Council Member - Marshall Crawford Jr.: 2nd Mayor - Libby Fulgham: Approve Council Member - Kari Bersano: Approve Council Member - Marshall Crawford Jr.: Approve Council Member - Brandon Delaney: Approve Council Member - Conley Cade: Approve Council Member - Janeice Lunsford: Approve 3. Consider and act on Ordinance O-050917-A amending the water rates for the city of Chandler.  Motion was made to approve Ordinance O-050917-A amending the water rates for the City of Chandler to be effective June 15, 2017 which reflects the Option B rates. Council Member - Kari Bersano: Motion Council Member - Conley Cade: 2nd Mayor - Libby Fulgham: Approve Council Member - Kari Bersano: Approve Council Member - Marshall Crawford Jr.: Approve Council Member - Brandon Delaney: Approve Council Member - Conley Cade: Approve Council Member - Janeice Lunsford: Approve 4. Ordinance O-050917-B amending Ordinance O-091316-A adopting the 2016-17 Operating Budget.   Motion was made to approve O-050917-B amending Ordinance O-091316-A adopting the Amended 2016-17 Operating Budget. Council Member - Janeice Lunsford: Motion Council Member - Brandon Delaney: 2nd Mayor - Libby Fulgham: Approve Council Member - Kari Bersano: Approve Council Member - Marshall Crawford Jr.: Approve Council Member - Brandon Delaney: Approve Council Member - Conley Cade: Approve Council Member - Janeice Lunsford: Approve 5. Consider and act on renewing the City’s solid waste contract with Sanitation Solutions  Motion was made to authorize the City Administrator to get a final contract from Sanitation Solutions and bring back to Council and not sent out f Request for Proposal. Council Member - Janeice Lunsford: Motion Council Member - Marshall Crawford Jr.: 2nd Mayor - Libby Fulgham: Approve Council Member - Kari Bersano: Approve Council Member - Marshall Crawford Jr.: Approve Council Member - Brandon Delaney: Approve Council Member - Conley Cade: Approve Council Member - Janeice Lunsford: Approve  6. Consent Agenda: All matters listed under “Consent Agenda” are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately.  Motion was made to approve the consent agenda as presented. Council Member - Marshall Crawford Jr.: Motion Council Member - Kari Bersano: 2nd Mayor - Libby Fulgham: Approve Council Member - Kari Bersano: Approve Council Member - Marshall Crawford Jr.: Approve Council Member - Brandon Delaney: Approve Council Member - Conley Cade: Approve Council Member - Janeice Lunsford: Approve a) Minutes as written for Regular Council Meeting of April 11, 2017 b) April Financial Report c) April Police Report d) April Library Statistics e) April Museum Statistics f) GASB Quarterly Report I. Adjournment 08:14:16 PM (01:46:20) In compliance with the Americans with Disabilities Act, the City of Chandler will provide for reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 24 hours prior to the meetings. Please contact Shirley Parmer, City Secretary at (903) 849-6853. CERTIFICATION I certify that a copy of the May 9, 2017, agenda of items to be considered by the Chandler City Council was posted on the City Hall bulletin board on May 5, 2017. _________________________ Shirley Parmer, City Secretary I certify that the attached notice and agenda of items to be considered by the City Council was removed by me from the City Hall bulletin board on the ______ day of ____________, 20___. ______________________________ Title ______________________________ Mayor General Fund Period Ending May 31, 2017 Beginning Bal. $579,939.05 Operating Acct. Register Attached (10-11100-00) Ending Bal. $578,459.84 Ad Valorem Tax deposit $11,095.32 City Sales Tax deposit $67,894.42 Trash Collection $31,916.09 Beginning Bal. $21,061.86 City of Chandler (10-12260-00) Ending Bal. $40,721.58 City of Chandler Economic Development Acct. (10-11180-00) Beginning Bal. $176,838.82 Ending Bal. $190,778.83 City of Chandler Economic Development Premium Money Market (10-12250-00) Beginning Bal. $121,864.94 Ending Bal. $210,000.92 (1225) (.250%) City of Chandler Police Dept Leose Account (10-11140-00) Beginning Bal. $1,339.37 Ending Bal. $1,339.37 City of Chandler Municipal Court Technology Fund (10-1112-00) Beginning Bal. $3,288.00 Ending Bal. $3,865.01 City of Chandler Municipal Building Security Fund (10-11130-00) Beginning Bal. $12,204.12 Ending Bal. $12,636.33 City of Chandler Land Acct. Fund (10-12290-00) Beginning Bal. $12,516.83 Ending Bal. $12,519.09  City of Chandler CopSync/STW Fund (10-12320-00) Beginning Bal. $38,267.79 Ending Bal. $38,267.79 Tax Increment Finance #1 (40-11400-00) Beginning Bal. $13,247.74 Ending Bal. $13,250.64 Certificates of Obligation Series 2017 (50-11400-00) Beginning Bal. $1,503,002.60 Ending Bal. $1,362,830.07 “This report is in full compliance with the investment strategies as established by the City of Chandler Investment Policy and the Public Funds Investment Act (Chapter 2256)”. ________________________________________ _________________ City Secretary Date Water Fund Period Ending May 31, 2017 Beginning Bal. $455,673.46 Operating Acct. Register Attached (20-11150-00) Ending Bal. $494,097.58 Water Invoices Billed Water Invoices Billed 5/31/17 (Bills printed:1,406 ) $77,508.72 City of Chandler Money Market Acct. (20-11600-00) Beginning Bal. $117,898.06 Ending Bal. $117,935.37 (.250%) City of Chandler Capital Reserve Acct. (20-11580-00) Beginning Bal. $120,403.18 Ending Bal. $120,441.28 (.250%) City of Chandler Water Dept. I&S ’95 Series (20-11340-00) Beginning Bal. $124,615.52 Ending Bal. $124,626.79 (.100%) City of Chandler Water Dept. Consolidated Acct. (20-11570-00) Premium Money Market Beginning Bal. $115,200.89 Ending Bal. $115,237.35 (.250%) City of Chandler I & S Series 2010 (20-11620-00) Beginning Bal. $53,574.89 Ending Bal. $53,591.84 (.150%) City of Chandler Water Well Drilling Fund (20-11630-00) Beginning Bal. $78,005.30 Ending Bal. $77,025.33 ____________________________________________________________________________________ City of Chandler Utility System Rev Bond Series 2014 (20-20010-00) Beginning Bal. $523,299.18 Ending Bal. $523,906.51 (.100%) ____________________________________________________________________________________ City of Chandler Water Meter Program Acct. (20-11640-00) Beginning Bal. $26,836.56 Ending Bal. $26,836.56 ____________________________________________________________________________________ “This report is in full compliance with the investment strategies as established by the City of Chandler Investment Policy and the Public Funds Investment Act (Chapter 2256)”. ____________________________________ ________________ City Secretary Date