Committee of the Whole Meeting

Committee of the Whole Meeting - Oct 14 2025 Agenda Tuesday, October 14, 2025 at 6:15 PM Council Chambers Page 1. Meeting Opening 1.1 Call to Order 1.2 Roll Call 1.3 Public Comments on Agenda Topics 2. Consent Agenda 2.1 Approve Minutes of Previous Committee of the Whole from 3-4 September 9, 2025 Committee of the Whole Minutes 9 9 25.docx 3. Old Business 4. New Business 4.1 Village of Chatham New Municipal Complex Update 5 - 15 Updated Chatham PSB_Consolidated Presentation_2025.10.13.pdf 4.2 Report from the Police Pension Actuary 4.3 CMT Engineering Updates 4.4 Village Manager Update 4.5 2025 Tax Levy memo and fact sheet 16 - 18 2025 Tax Levy Fact Sheet.pdf Page 1 of 18  2025 tax levy memo to board for 10-14-25 meeting. Chatham Police, tax levy letter, Oct 9, 2025.pdf 4.6 Public Property & Recreation Committee Discussion 4.7 Public Comments Village Business 5. Next Scheduled Meeting 5.1 Committee of the Whole Meeting 6:05 PM Monday November 10, 2025 6. Closed / Executive Session 6.1 Personnel under 2(c)(1) 6.2 Collective Negotiating Matter (2)(c)(2) 6.3 Litigation under 2(c)(11) 6.4 Setting the price for sale of public property (2)(c)(6). 6.5 Review of Executive Session Minutes 5 ILCS 120/2(c)(21) 6.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(c)(5) 7. Adjournment 7.1 Adjourn Meeting Page 2 of 18 Tuesday, September 9, 2025 Committee of the Whole – 6:05 p.m. or immediately after the Regular Village Board Meeting Municipal Hall 117 East Mulberry Street Chatham, IL 62629 1. Meeting Opening 1.1 Call to Order Chairperson Kirsten Chiaro called the Committee of the Whole meeting to order at 6:10 p.m. 1.2 Roll Call Present: Village Trustee Kristen Chiaro; Village Trustee Carl Try; Village Trustee Tim Nice; Village Trustee Meredith Ferguson and Village Trustee John Fletcher Absent: Village Trustee Brett Gerger and Village President Dave Kimsey Others Present: Village Manager Pat McCarthy; Village Attorney Lisa Petrilli; Village Emergency Manager Trent Thompson; General Foreman Dustin Patterson; Police Chief Vern Foli and Village Clerk Dan Holden 1.3 Public Comments on Agenda Topics There were no Public Comments on Agenda topics at this meeting. 2. Consent Agenda 2.1 Approve Minutes of Previous Committee of the Whole August 12, 2025 A motion was made by Trustee Nice to bring the Consent Agenda to the table for discussion. This motion was seconded by Trustee Try. By an affirmative voice vote of the members present, the motion passed, and the Consent Agenda was approved. 3. Old Business There was no Old Business discussed at this meeting 4. New Business 4.1 CMT Engineering Updates Jim Michael, the Village Consultant Engineer, was not present at the meeting and did not provide a report. 4.2 Village Manager Update -Village Manager McCarthy informed the Trustees that committee was formed to review the RFQ’s submitted for a Construction Manager for the building of the new Village Hall. The plan is to have a recommendation to the Trustees by the next Village Board meeting. -Police Chief Foli informed the Board that the Bicycle Rodeo will be on Wednesday, September 17, 2025 at the Public Library Parking Lot. -Police Chief Foli also informed the Board that Officer Benedict submitted his resignation on 9/8/25 so there will be a need to hire another officer. 4.3 Public Property & Recreation Committee update -Dustin Patterson noted that there was a brief Public Property and Recreation Committee meeting on Monday, September 8. He also noted that the Bike Trail in the northwest corner of Community Park has gotten new concrete, and the trail will be usable by the weekend. 4.4 Public Comments Village Business There were no Public Comments regarding Village Business at this meeting. 5. Next Scheduled Meeting 5.1 Committee of the Whole Meeting 6:05 p.m. on October 14, 2025 6 Closed/Executive Session 6.1 Personnel under 2(c)(1) Page 3 of 18 6.2 Collective Negotiating Matter (2)(c)(2) 6.3 Litigation under 2(c)(11) 6.4 Setting the price for sale or lease of public property (2)(c)(6) 6.5 Review of Closed Session Minutes 2(c)(5) 6.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(c)(5) There was no need for Closed/Executive Session during this meeting. 7. Adjournment 7.1 A motion was made by Trustee Nice to adjourn the Committee of the Whole Meeting. This motion was seconded by Trustee Ferguson. By an affirmative voice vote of the members present, the motion passed, and the meeting adjourned at 6:16 p.m. Dan Holden, Chatham Village Clerk A video of this meeting is available through the Village of Chatham website or on YouTube under “2025- 09-09 Village Board Meeting”. Page 4 of 18  PORCELAIN TILE PORCELAIN TILE COUNTERTOPS PAINTS CARPET TILE CASEWORK WALL TILE SMOKED WALL BASE GLASS LVT RESIN / FEATURE Page 5 of 18  INSTALL IMAGES TILE TILE Page 6 of 18 CARPET TILE CARPET TILE  PRECEDENT & INSPIRATION IMAGES Page 7 of 18 LOBBY Page 8 of 18 COUNCIL Page 9 of 18 Page 10 of 18 ADMIN. – OPEN OFFICE BREAK AREA Page 11 of 18 8 Page 12 of 18 9 Page 13 of 18 10 Page 14 of 18 11 Page 15 of 18  VILLAGE OF CHATHAM Estimated 8/25/25 TAX LEVY FACT SHEET VALUATION, RATE & LEVY COMPARISONS Estimated ASSESSED EQUALIZED RATE Tax on Home % TAX YEAR VALUATION PER $100 AEV LEVY Valued at $200,000 Increase/Decrease 2025 459,000,000 0.4431 2,033,829 295.40 0.00% "Old" 454,376,000 0.4431 2,013,340 "New" 4,624,000 0.4431 20,489 2024 409,428,644 0.4431 1,814,178 295.40 -5.18% "Old" 405,712,575 0.4431 1,797,712 "New" 3,716,069 0.4431 16,466 2023 371,429,277 0.4673 1,735,689 311.53 -1.41% "Old" 364,279,040 0.4673 1,702,276 "New" 7,150,237 0.4673 33,413 2022 341,634,896 0.4740 1,619,349 316.00 0.59% "Old" 337,047,488 0.4740 1,597,605 "New" 4,587,408 0.4740 21,744 2021 323,692,625 0.4712 1,525,240 314.13 -0.74% "Old" 319,365,584 0.4712 1,504,851 "New" 4,327,041 0.4712 20,389 2020 311,981,484 0.4747 1,480,976 316.47 2.39% "Old" 308,641,355 0.4747 1,465,121 "New" 3,340,129 0.4747 15,856 2019 306,435,547 0.4636 1,420,635 309.07 2.34% "Old" 291,552,027 0.4636 1,351,635 "New" 14,883,520 0.4636 69,000 2018 293,138,212 0.4530 1,327,916 302.00 0.94% "Old" 285,886,712 0.4530 1,295,067 "New" 7,251,500 0.4530 32,849 2017 282,888,892 0.4488 1,269,605 299.20 -0.16% "Old" 277,110,292 0.4488 1,243,671 "New" 5,778,600 0.4488 25,974 2016 271,186,153 0.4495 1,218,982 299.67 -2.92% "Old" 265,794,391 0.4495 1,194,746 "New" 5,391,762 0.4495 24,236 2025 - 2024 LEVIES BY PURPOSE Estimated Extention Requested Actual PURPOSE 2025 RATE 2025 RATE 2024 RATE GENERAL Rate cannot exceed .4375 658,032 0.1644 754,537 0.1644 638,709 0.1560 POLICE PROTECTION Rate cannot exceed .60 234,367 0.0585 268,739 0.0585 224,776 0.0549 INSURANCE 85,000 0.0185 85,000 0.0185 85,161 0.0208 MUNICIPAL RETIREMENT 85,000 0.0185 85,000 0.0185 85,161 0.0208 POLICE PENSION 783,817 0.1708 783,817 0.1708 719,776 0.1758 SUBTOTAL 1,846,216 0.4307 1,977,093 0.4307 1,753,583 0.4283 DEBT SERVICE 2021 BONDS 46,400 0.0101 46,400 0.0101 46,265 0.0113 LEVY RECAPTURE 9,014 0.0023 10,336 0.0023 14,330 0.0035 TOTAL 1,901,630 0.4431 2,033,829 0.4431 1,814,178 0.4431 Page 16 of 18 Date: October 14, 2025 To: Village of Chatham Board of Trustees From: Kayla Piehl, Treasurer Re: 2025 Tax Levy Estimate Attached is a preliminary worksheet of the 2025 estimated tax levy. I have arrived at an estimate $2,033,829 for the total 2025 tax levy. In order for the Village to capture all eligible property tax dollars and new growth within the Village an increase of $219,651 or 12.11% over the previous year’s levy was computed. This would produce an estimated tax rate of .4431 per $100 of Assessed Equalized Valuation. This is the same rate as the 2024 rate. The final levy will be calculated by the county early next year and will be lower than the above estimate. In order to capture all new growth within the Village it is necessary to estimate the levy higher than what is anticipated to be received. A tax levy fact sheet is attached showing the Village’s assessed equalized valuation, tax rate and levy back to 2016. Included in the levy is the amount requested by the Chatham Police Pension Board for the Police Pension Contribution. The amount of this request was determined by an actuarial valuation completed by Lauterbach & Amen. Since the total estimated 2025 levy is more than 105% of the previous year’s extended levy, the estimated tax levy will be announced and truth in taxation procedures will be instituted and required at the December 9th Board Meeting. Truth in taxation procedures require a hearing to be held prior to the passage of the tax levy. The hearing will be held prior to the Board Meeting on December 9h. A hearing notice will be prepared and sent to the Clarion for publication on Wednesday, November 26, 2025. During the Board Meeting on December 9, 2025 the tax levy ordinance will be passed. A draft form of the Ordinance will be available before the next board meeting so that any questions can be answered prior to the December 9th meeting. Along with the passage of the tax levy on December 9, 2025, a resolution abating taxes for the 2014 Electric Alternative Revenue Refunding Bonds will also need to be passed. Page 17 of 18 Page 18 of 18