Committee of the Whole Meeting Template

Committee of the Whole Meeting - Jan 14 2025 Agenda Tuesday, January 14, 2025 at 6:15 PM Council Chambers Page 1. Meeting Opening 1.1 Call to Order 1.2 Roll Call 2. Consent Agenda 2.1 Approve Minutes of Previous Committee of the Whole 12-10- 2024 3. Old Business 4. New Business 4.1 CMT Engineering Updates 4.2 Kayla Presents Draft January Transfer Ordinance summary 3-4 2024 Draft January Transfer Ordinance summary 1-14-2025.pdf 4.3 Village Manager Update 4.4 Public Property & Recreation Committee Discussion 4.5 Public Comments Village Business 5. Next Scheduled Meeting 5.1 Committee of the Whole Meeting 6:05 PM (Date) Page 1 of 4 6. Closed / Executive Session 6.1 Personnel under 2(c)(1) 6.2 Collective Negotiating Matter (2)(c)(2) 6.3 Litigation under 2(c)(11) 6.4 Setting the price for sale of public property (2)(c)(6). 6.5 Review of Executive Session Minutes 5 ILCS 120/2(c)(21) 6.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(c)(5) 7. Adjournment 7.1 Adjourn Meeting Page 2 of 4  Draft Transfer Ordinance Summary Actual Estimated Estimated January 14, 2025 Proposed Expenditures Expenditures Available at Account Description Budget Change Revision as of 012/26/2024 at Fiscal Year End Fiscal Year End Notes GENERAL FUND Administration Department Refunds are currently exceeding the budget due to a couple larger than normal refunds for the year. One including a insurance reimbursement due to a disability 100-101-491-01 Refunds-Administration 4,502.00 10,000.00 14,502.00 13,340.56 14,340.56 1.11% retirement claim being settled in October 2024 Salaries are currently projected to come in under budget and would allow for a transfer to other items to balance the General Fund Administration Department Budget. However this could change if the amount of salaries in the last 4 months of the fiscal year 100-101-410 Salaries - Administration 359,100.00 -10,000.00 349,100.00 173,056.71 211,513.76 39.41% increases. Administration Budget is balanced by transfers General Fund Administration Department Total of Line Items Changed 363,602.00 0.00 363,602.00 186,397.27 225,854.32 between department line items. Parks Department Vehicle & equipment maintenance expense is expected to exceed the budget due to higher than 100-301-430 Vehicle & Equipment Maintenance - Parks 46,155.00 8,000.00 54,155.00 34,213.47 51,320.21 5.23% expected vehicle repairs.. Salaries are currently projected to come in under budget and would allow for a transfer to other items to balance the General Fund Parks Department Budget. However this could change if the amount of salaries in 100-301-410 Salaries - Parks 410,300.00 -8,000.00 402,300.00 268,997.24 328,774.40 18.28% the last 4 months of the fiscal year increases Parks Budget is balanced by transfers between General Fund Parks Department Total of Line Items Changed 456,455.00 0.00 456,455.00 303,210.71 380,094.61 department line items. Streets Department Vehicle & equipment maintenance expense is expected to exceed the budget due to higher than 100-401-430 Vehicle & Equipment Maintenance - Streets 100,995.00 5,000.00 105,995.00 66,944.49 100,416.74 5.26% expected vehicle repairs.. General Insurance expense is projected to exceed budget due to increased insurance premiums on 100-401-440 General Insurance - Streets 50,900.00 2,000.00 52,900.00 35,924.94 50,832.54 3.91% contract renewal mid-year. Salaries are currently projected to come in under budget and would allow for a transfer to other items to balance the General Fund Streets Department Budget. However this could change if the amount of salaries in 100-401-410 Salaries - Streets 349,300.00 -7,000.00 342,300.00 203,645.18 248,899.66 27.29% the last 4 months of the fiscal year increases Streets Budget is balanced by transfers between General Fund Streets Department Total of Line Items Changed 501,195.00 0.00 501,195.00 306,514.61 400,148.94 department line items. Police Department Office Expense is expected to exceed the budget due to more advertising for new officers and dispatchers 100-501-435 Office Expense-Police 77,593.00 3,000.00 80,593.00 37,728.63 56,592.95 29.78% than was expected for the year. General Insurance expense is projected to exceed budget due to increased insurance premiums on 100-501-440 General Insurance - Police 49,800.00 4,000.00 53,800.00 36,183.57 49,600.41 7.81% contract renewal mid-year. Salaries are currently projected to come in under budget and would allow for a transfer to other items to balance the Police Budget. However this could change if the amount of salaries in the last 4 months of 100-501-410 Salaries - Police 2,369,255.00 -7,000.00 2,362,255.00 1,231,556.01 1,505,235.12 36.28% the fiscal year increases. Police Budget is balanced by transfers between General Fund Police Department Total of Line Items Changed 2,496,648.00 0.00 2,496,648.00 1,305,468.21 1,611,428.48 department line items. ELECTRIC FUND General Insurance expense is projected to exceed budget due to increased insurance premiums on 600-601-440 General Insurance - Electric 150,900.00 9,000.00 159,900.00 148,984.78 157,929.34 1.23% contract renewal mid-year. Salaries are currently projected to come in under budget and would allow for a transfer to other items to balance the Electric Fund Budget. However this could Page 3 of 4 change if the amount of salaries in the last 4 months of 600-601-410 Salaries - Electric 1,244,700.00 -9,000.00 1,235,700.00 688,830.13 841,903.49 31.87% the fiscal year increases. Electric Budget is balanced by transfers between Electric Fund Total of Line Items Changed 1,395,600.00 0.00 1,395,600.00 837,814.91 999,832.83 department line items.  WATER AND SEWER FUND General Insurance expense is projected to exceed budget due to increased insurance premiums on 700-701-440 General Insurance Expense - Water & Sewer 80,500.00 5,000.00 85,500.00 78,872.01 83,344.29 2.52% contract renewal mid-year. Office Expense is expected to exceed the budget due to more printing and postage expense than expected 700-701-435 Office expense-Water & Sewer 125,640.00 10,500.00 136,140.00 76,433.72 114,650.58 15.78% for the year. Salaries are currently projected to come in under budget and would allow for a transfer to other items to balance the Water and Sewer Fund Budget. However this could change if the amount of salaries in the last 4 700-701-410 Salaries - Water & Sewer 793,500.00 -15,500.00 778,000.00 436,985.54 534,093.44 31.35% months of the fiscal year increases. Water Budget is balanced by transfers between Water and Sewer Fund Total of Line Items Changed 999,640.00 0.00 999,640.00 592,291.27 732,088.31 department line items. Page 4 of 4