Village Board Meeting

Village Board Agenda 08/26/2025 at 06:00 PM Village Board Room Page 1. Meeting Opening 1.1 Call to Order 1.2 Moment of Silence 1.3 Pledge of Allegiance 1.4 Roll Call 1.5 Public Announcements 1.6 Public Comments Agenda Topics 2. Old Business 3. New Business 3.1 Ordinance No. 25-27 Approving Plat of Alley Vacation 3-7 Ordinance Approving Plat of Alley Vacation.pdf 4. Consent Agenda 4.1 Warrants Resolution (No. 54-25) 8 - 15 08-26-25 Warrants.pdf 4.2 Approval of Meeting Minutes from August 12, 2025 16 - 18 Regular Village Board Meeting Minutes 8 12 25.docx 5. Public Comment Page 1 of 18  5.1 Members of the Public May Address the Board on Village Business 6. Next Scheduled Meeting 6.1 Village Board 6:00 PM at Village Hall on September 9, 2025 7. Executive Session 7.1 Personnel under 2(c)(1) 7.2 Collective Negotiating Matter (2)(c)(2) 7.3 Litigation under 2(c)(11) 7.4 Setting the price for sale or lease of public property (2)(c)(6). 7.5 Review of Closed Session Minutes 2(c)(21) 7.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(c)(5) 8. Adjournment 8.1 Adjourn Meeting Page 2 of 18  SANGAMON COUNTY, ILLINOIS ORDINANCE NUMBER 25-27 AN ORDINANCE APPROVING THE ALLEY VACATION SOUTH OF MULBERRY IN BLOCK 7 OF THE ORIGINAL TOWN OF CHATHAM DAVE KIMSEY, Village President DAN HOLDEN, Village Clerk KRISTEN CHIARO MEREDITH FERGUSON JOHN FLETCHER BRETT GERGER TIM NICE CARL TRY Village Trustees Published in pamphlet form by authority of the President and Board of Trustees of the Village of Chatham on ___________________, 2025 Sorling Northrup – 1 N. Old State Capitol Plaza, Suite 200, Springfield, IL 62705 1 Page 3 of 18  ORDINANCE NO. 25-27 AN ORDINANCE APPROVING THE ALLEY VACATION SOUTH OF MULBERRY IN BLOCK 7 OF THE ORIGINAL TOWN OF CHATHAM WHEREAS, the Village of Chatham (“Village”), Sangamon County, State of Illinois, is a duly organized and existing Village created under the provisions of the laws of the State of Illinois, and is now operating under the provisions of the Illinois Municipal Code; and WHEREAS, the Village owns certain property described as a 16’ wide alley south of Mulberry Street in Block 7 Original Town of Chatham in Plat Book 6, Page 24 in the Sangamon County Recorder of Deeds Office (“Alley”); and WHEREAS, the Alley was dedicated to the Village for public use; and WHEREAS, 765 ILCS 205/6-7 allows for any plat or portion thereof to be vacated by the owner of the premises; and WHEREAS, the Village wishes to vacate the portion of the Alley described as “all that portion of the alley from the south right of way line of Mulberry Street to the south line of Lot 16 extended east in Block 7 of the Original Town of Chatham, reference Plat Book 6, Page 24 in the Sangamon County Recorder’s Office” so it can be properly combined with an adjoining and subsequently sold parcel; and WHEREAS, the President and Village Board believe it to be in the best interest of the Village to approve the Plat of Alley Vacation as attached hereto as Exhibit A. NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Chatham, County of Sangamon, as follows: Section 1. Recitals. The foregoing recitals shall be and are hereby incorporated into and made a part of this Ordinance as if fully set forth in this Section 1. 2 Page 4 of 18  Section 2: Approval of Plat of Alley Vacation. The Plat of Alley Vacation, as attached hereto as Exhibit A, is hereby approved by the Village. Section 3. Severability. In the event a court of competent jurisdiction finds this ordinance or any provision hereof to be invalid or unenforceable as applied, such finding shall not affect the validity of the remaining provisions of this ordinance and the application thereof to the greatest extent permitted by law. Section 4. Repeal and Savings Clause. All ordinances or parts of ordinances in conflict herewith are hereby repealed; provided, however, that nothing herein contained shall affect any rights, actions, or causes of action which shall have accrued to the Village of Chatham prior to the effective date of this ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. AYE NAY ABSTAIN ABSENT KRISTEN CHIARO MEREDITH FERGUSON JOHN FLETCHER BRETT GERGER TIM NICE CARL TRY DAVE KIMSEY TOTAL APPROVED by the President of the Village of Chatham, Illinois this ___ day of _____________, 2025. ____________________________________ Dave Kimsey, Village President Attest: ___________________________________ Dan Holden, Village Clerk 3 Page 5 of 18  EXHIBIT A Plat of Alley Vacation 4 Page 6 of 18  EXHIBIT A N 6 LOT 1 5 LOT 1 LOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7 LOT 8 Page 7 of 18  Accounts Payable Voucher Approval List User: MCochran Printed: 08/21/2025 - 3:00PM Batch: 00010.08.2025 - August 26 2025 Warrants Voucher No. Warrant Date Vendor Description Account Number Amount 0 8/26/2025 Great Lakes Ace Hardware ACE brush flat 2" 700-701-450-02 9.59 0 8/26/2025 Great Lakes Ace Hardware degreaser 100-301-450-02 19.99 0 8/26/2025 Great Lakes Ace Hardware 50:1 fuel 100-301-430-01 59.98 0 8/26/2025 Great Lakes Ace Hardware new keys made for document storage room 600-601-450-02 13.18 0 8/26/2025 Great Lakes Ace Hardware Particulate Respiratory Masks 100-401-434-02 109.15 0 8/26/2025 Great Lakes Ace Hardware Windshield wash ACE 1 GAL 700-701-430-02 9.98 0 8/26/2025 Great Lakes Ace Hardware fly trap disposable 700-701-450-02 8.59 0 8/26/2025 Great Lakes Ace Hardware Fuel injector cleaner 5.25oz 700-701-430-02 9.59 0 8/26/2025 Great Lakes Ace Hardware screws 100-301-420-04 3.40 0 8/26/2025 Great Lakes Ace Hardware bolts and weather strip 100-301-420-04 22.35 0 8/26/2025 Great Lakes Ace Hardware bungee cords 100-301-430-02 34.36 0 8/26/2025 Great Lakes Ace Hardware field paint 100-301-420-04 43.96 0 8/26/2025 Great Lakes Ace Hardware bolts 100-301-420-04 2.52 Warrant Total: 346.64 0 8/26/2025 Ace Sign Company Signs for Jaycee, Veterans Memorial Square, & Chatham Community 100-301-425-02 35,353.93 Warrant Total: 35,353.93 0 8/26/2025 Ameren Illinois Monthly Gas Expense - Admin office 700-701-420-02 27.08 0 8/26/2025 Ameren Illinois Monthly Gas Expense - Admin office 600-601-420-02 27.08 0 8/26/2025 Ameren Illinois Monthly Gas Expense - Water Tower 700-701-420-02 65.16 0 8/26/2025 Ameren Illinois Monthly Gas Expense - Parks Building 100-301-420-02 65.16 0 8/26/2025 Ameren Illinois Monthly Gas Expense - Shop Building 100-501-420-02 65.16 Warrant Total: 249.64 0 8/26/2025 American Legal Publishing Corp Online Ordinance Annual Renewal 2026-2027 100-101-416-08 550.00 Warrant Total: 550.00 0 8/26/2025 Anixter Power Solutions LLC meter grabber, safely pulls meters for change outs.remote cabl 600-601-445-04 5,126.68 Warrant Total: 5,126.68 Page 8 of 18  0 8/26/2025 Auto Glass Systems of Springfield Inc windshield for Squad 100-501-430-03 423.81 Warrant Total: 423.81 0 8/26/2025 Averill Anderson HRA Insurance Reimb Exp 100-301-412-02 21.82 0 8/26/2025 Averill Anderson HRA Insurance Reimb Exp 100-501-412-02 199.49 0 8/26/2025 Averill Anderson HRA Insurance Reimb Exp 600-601-412-02 71.38 0 8/26/2025 Averill Anderson HRA Insurance Reimb Exp 100-401-412-02 28.71 0 8/26/2025 Averill Anderson HRA Insurance Reimb Exp 100-201-412-02 1.57 0 8/26/2025 Averill Anderson HRA Insurance Reimb Exp 100-101-412-02 22.37 0 8/26/2025 Averill Anderson HRA Insurance Reimb Exp 700-701-412-02 48.77 0 8/26/2025 Averill Anderson HRA Insurance Reimb Exp 120-401-412-02 3.49 0 8/26/2025 Averill Anderson HRA Insurance Reimb Exp 100-501-412-02 486.52 Warrant Total: 884.12 0 8/26/2025 Bank Of Springfield 151 N. Market St. Loan Interest 100-101-490-01 248.42 0 8/26/2025 Bank Of Springfield 151 N. Market St. Loan Principal 100-101-490-02 893.57 Warrant Total: 1,141.99 0 8/26/2025 Bodine Electric Gordon and Plummer Traffic light programming for paving work 100-401-420-06 620.00 Warrant Total: 620.00 0 8/26/2025 Boot Barn Holdings fr clothing - electric dept 600-601-450-01 494.75 0 8/26/2025 Boot Barn Holdings fr clothes Electric Dept 600-601-450-01 382.30 Warrant Total: 877.05 0 8/26/2025 CDS Office Technologies KONICA MINOLTA BIZHUB C360i 600-601-435-09 37.85 0 8/26/2025 CDS Office Technologies KONICA MINOLTA BIZHUB C360i 700-701-435-09 37.84 0 8/26/2025 CDS Office Technologies Monthly IT Service, Backup, Vulscan & Password 100-501-436-03 705.97 0 8/26/2025 CDS Office Technologies Monthly IT Service, Backup, Vulscan & Password 600-601-436-03 705.96 0 8/26/2025 CDS Office Technologies Monthly IT Service, Backup, Vulscan & Password 100-101-436-03 705.97 0 8/26/2025 CDS Office Technologies Monthly IT Service, Backup, Vulscan & Password 700-701-436-03 705.96 Warrant Total: 2,899.55 0 8/26/2025 Checkpoint Tire And Service Blower motor & Resistor MP21415 100-501-430-03 1,375.17 0 8/26/2025 Checkpoint Tire And Service oil change 100-301-430-03 93.90 0 8/26/2025 Checkpoint Tire And Service Oil change MP21087 100-501-430-03 80.58 0 8/26/2025 Checkpoint Tire And Service OIL CHANGE 100-401-430-03 93.90 0 8/26/2025 Checkpoint Tire And Service Oil change MP24897 100-501-430-03 85.80 Page 9 of 18  Warrant Total: 1,729.35 0 8/26/2025 Coe Equipment Filter element 700-701-430-02 159.58 0 8/26/2025 Coe Equipment Nanonet lube Filter 700-701-430-02 178.57 0 8/26/2025 Coe Equipment Multi-power 3-15/40W Motor oil 700-701-430-02 206.15 0 8/26/2025 Coe Equipment ISO 220 50W Hydraulic 700-701-430-02 42.38 0 8/26/2025 Coe Equipment Fuel Module 700-701-430-02 178.57 0 8/26/2025 Coe Equipment Cam-Lok dust cap 4'' Alum, 40 700-701-430-02 39.83 0 8/26/2025 Coe Equipment work mode switch in dash broken, replaced work mode switch and v 700-701-430-03 2,160.00 0 8/26/2025 Coe Equipment ON-ON, DPDT w/LED, Road/work 700-701-430-02 57.84 0 8/26/2025 Coe Equipment fittings 700-701-430-02 5.59 0 8/26/2025 Coe Equipment Freight in 700-701-430-02 60.04 0 8/26/2025 Coe Equipment Fuel filter, Alkota heater 700-701-430-02 48.54 0 8/26/2025 Coe Equipment Shop supplies fee 700-701-430-02 108.00 0 8/26/2025 Coe Equipment Diesel Emission Fluid 700-701-430-02 17.64 0 8/26/2025 Coe Equipment Automatic Transmission Fluid, Synthetic 700-701-430-02 213.26 0 8/26/2025 Coe Equipment ISO 68 20W Hydraulic 700-701-430-02 24.20 0 8/26/2025 Coe Equipment Fuel filter 700-701-430-02 292.86 0 8/26/2025 Coe Equipment ISO 46 15W Hydraulic oil 700-701-430-02 1,080.85 Warrant Total: 4,873.90 0 8/26/2025 City Water Light And Power Monthly Substation Maintenance 600-601-420-06 377.24 Warrant Total: 377.24 0 8/26/2025 DNE Truck Equipment Hydraulic system labor 700-701-430-03 1,203.81 0 8/26/2025 DNE Truck Equipment Hydraulic Parts 700-701-430-02 1,500.00 Warrant Total: 2,703.81 0 8/26/2025 Dugan Oil Co Inc new tire for mower 100-301-430-02 147.50 0 8/26/2025 Dugan Oil Co Inc tires for mowers 100-301-430-02 88.40 Warrant Total: 235.90 0 8/26/2025 E-Bolt Construction Supply batteries for tools and soap 100-301-450-02 359.94 0 8/26/2025 E-Bolt Construction Supply batteries and pruning saw 100-301-445-04 199.98 0 8/26/2025 E-Bolt Construction Supply pole saw 100-301-445-04 299.00 0 8/26/2025 E-Bolt Construction Supply Batteries and Chargers for Emergency Lighting 100-301-434-02 299.00 0 8/26/2025 E-Bolt Construction Supply new chains for chain saws 100-301-430-02 54.98 Page 10 of 18  Warrant Total: 1,212.90 0 8/26/2025 Leonard C. Emerson Letterhead for Police Commission & Chief 100-501-435-05 423.50 Warrant Total: 423.50 0 8/26/2025 FGMArchitechts Inc New Municipal Complex May 2025-July 2025 110-101-416-01 210,161.84 Warrant Total: 210,161.84 0 8/26/2025 Harold Goodman Exc And Truck clay for baseball fields 100-301-420-04 450.00 Warrant Total: 450.00 0 8/26/2025 IL Assoc Of Chiefs Police Police officer test 100-501-435-11 455.00 Warrant Total: 455.00 0 8/26/2025 IMEA Monthly Metered Electric Usage 600-601-482-01 976,955.46 Warrant Total: 976,955.46 0 8/26/2025 Illinois Public Risk Fund Workers Compensation Ins 100-101-440-01 745.26 0 8/26/2025 Illinois Public Risk Fund Workers Compensation Ins 100-501-440-01 3,353.67 0 8/26/2025 Illinois Public Risk Fund Workers Compensation Ins 100-401-440-01 3,726.30 0 8/26/2025 Illinois Public Risk Fund Workers Compensation Ins 600-601-440-01 2,235.78 0 8/26/2025 Illinois Public Risk Fund Workers Compensation Ins 700-701-440-01 1,117.89 0 8/26/2025 Illinois Public Risk Fund Workers Compensation Ins 100-301-440-01 1,242.10 Warrant Total: 12,421.00 0 8/26/2025 Lincolnland Concrete, Inc. BRISTOL/HASTINGS 500-401-455-12 840.00 0 8/26/2025 Lincolnland Concrete, Inc. BRISTOL/HASTINGS 500-401-455-12 3,515.00 0 8/26/2025 Lincolnland Concrete, Inc. BRISTOL/HASTINGS 500-401-455-12 1,110.00 Warrant Total: 5,465.00 0 8/26/2025 Marlin Leasing Corporation KONICA MINOLTA BIZHUB C360i Copier 600-601-435-09 72.50 0 8/26/2025 Marlin Leasing Corporation KONICA MINOLTA BIZHUB C360i Copier 700-701-435-09 72.50 Warrant Total: 145.00 0 8/26/2025 Martin Equip Of IL couplers and o rings for mini 700-701-430-02 294.97 0 8/26/2025 Martin Equip Of IL hydraulic line and o ring 700-701-430-02 464.38 0 8/26/2025 Martin Equip Of IL paint 100-301-430-02 16.76 Page 11 of 18  Warrant Total: 776.11 0 8/26/2025 Menards Concrete Edger 100-401-450-02 83.97 0 8/26/2025 Menards new light for shop bathroom 600-601-420-01 88.99 0 8/26/2025 Menards 10" curved jaw 700-701-445-04 6.99 0 8/26/2025 Menards Utility bar 15" 700-701-445-04 4.99 0 8/26/2025 Menards metal blades 14T 700-701-445-04 16.47 0 8/26/2025 Menards 14" 1.5k gated tiedown 4pk 700-701-445-04 26.99 0 8/26/2025 Menards 8" linesman pliers 700-701-445-04 5.99 0 8/26/2025 Menards 1-1/4 x 10- 1/2 wood chisel 700-701-445-04 13.98 0 8/26/2025 Menards MF-LG rat Wrench 4pc set 700-701-445-04 64.99 0 8/26/2025 Menards 16" foldable tool tote 700-701-445-04 44.92 0 8/26/2025 Menards Folding knife 700-701-445-04 28.99 0 8/26/2025 Menards 25' tape measure 700-701-445-04 5.61 0 8/26/2025 Menards Shoe handle wire brush 700-701-445-04 1.98 0 8/26/2025 Menards 4" x 30' 15,000lb winch strap 700-701-445-04 59.96 0 8/26/2025 Menards 99PC household tool kit 700-701-445-04 64.99 0 8/26/2025 Menards 12pc blade set 700-701-445-04 24.98 0 8/26/2025 Menards 12" joint pliers 700-701-445-04 14.99 0 8/26/2025 Menards MF-Ratch QR flxhd 1/2DR 700-701-445-04 35.98 0 8/26/2025 Menards pipe cutter 700-701-445-04 7.99 0 8/26/2025 Menards 8' 10,000lb tie down shook 700-701-445-04 49.92 0 8/26/2025 Menards 24oz Ball Pein hammer 700-701-445-04 17.99 Warrant Total: 671.66 0 8/26/2025 Russ Mendenhall Sr Remodel bathroom in shop 100-501-420-01 2,760.00 0 8/26/2025 Russ Mendenhall Sr Install ceiling fans at shop 100-501-420-01 935.00 Warrant Total: 3,695.00 0 8/26/2025 Motorola Communications Starcom Radio Network 100-501-435-08 980.00 Warrant Total: 980.00 0 8/26/2025 NEC Financial Services LLC Managed Care for Door Locks 600-601-420-06 192.05 0 8/26/2025 NEC Financial Services LLC Managed Care for Door Locks 100-501-420-06 109.75 0 8/26/2025 NEC Financial Services LLC Managed Care for Door Locks 700-701-420-06 82.30 0 8/26/2025 NEC Financial Services LLC Managed Care for Door Locks 100-401-420-06 54.88 0 8/26/2025 NEC Financial Services LLC Managed Care for Door Locks 100-101-420-06 54.87 0 8/26/2025 NEC Financial Services LLC Managed Care for Door Locks 100-301-420-06 54.87 Page 12 of 18  Warrant Total: 548.72 0 8/26/2025 Ray OHerron Uniform 100-501-450-01 326.22 0 8/26/2025 Ray OHerron Uniform pant 100-501-450-01 96.80 0 8/26/2025 Ray OHerron uniform 100-501-450-01 1,357.40 0 8/26/2025 Ray OHerron Spray for Bullet Proof Vest 100-501-450-03 36.59 Warrant Total: 1,817.01 0 8/26/2025 Cash - Petty Cash 2 Keys for squad car 100-501-450-02 11.98 0 8/26/2025 Cash - Petty Cash DL Renewal 100-401-430-05 61.35 0 8/26/2025 Cash - Petty Cash Postage-Police 100-501-435-02 10.50 0 8/26/2025 Cash - Petty Cash Postage-Police 100-501-435-02 10.95 0 8/26/2025 Cash - Petty Cash Postage-Admin 100-101-435-02 26.70 0 8/26/2025 Cash - Petty Cash Postage-Police 100-501-435-02 15.40 0 8/26/2025 Cash - Petty Cash Office supplies 600-601-435-01 11.80 0 8/26/2025 Cash - Petty Cash Office supplies 700-701-435-01 11.80 0 8/26/2025 Cash - Petty Cash Nuts and bolts 700-701-450-02 1.01 0 8/26/2025 Cash - Petty Cash Postage-water 700-701-435-02 1.90 0 8/26/2025 Cash - Petty Cash Ziploc bags-water samples 700-701-450-02 10.03 0 8/26/2025 Cash - Petty Cash Nuts and Bolts 100-301-450-02 2.52 Warrant Total: 175.94 0 8/26/2025 Puritan Springs Water service 700-701-435-10 14.64 0 8/26/2025 Puritan Springs Water service 600-601-435-10 14.63 0 8/26/2025 Puritan Springs Water Service - Electric Shop 600-601-435-10 70.72 Warrant Total: 99.99 0 8/26/2025 Recon Techs LLC Ceramic coat new squad- Dodge Durango 559516 100-501-430-03 595.00 Warrant Total: 595.00 0 8/26/2025 Redwing Brands of America safety boots 600-601-450-01 242.24 Warrant Total: 242.24 0 8/26/2025 RP Lumber Co side boards for 1 ton 100-301-430-02 21.60 Warrant Total: 21.60 0 8/26/2025 Sangamon County MPC & VPN connections 07/01/2025 - 09/30/2025 100-501-435-08 3,975.00 Page 13 of 18  Warrant Total: 3,975.00 0 8/26/2025 Sangamon Cty Public Health Animal Control Services FY2026 100-101-416-05 3,655.63 Warrant Total: 3,655.63 0 8/26/2025 SCADAware Communications Data Service Agreement 8/1/25 - 7/31/26 700-701-420-06 1,740.00 0 8/26/2025 SCADAware scada Maintenance 700-701-420-06 310.00 Warrant Total: 2,050.00 0 8/26/2025 Simple Man Transportation 4 Loads of fill sand 700-701-455-13 2,182.18 0 8/26/2025 Simple Man Transportation turkey grit 100-301-420-04 886.89 Warrant Total: 3,069.07 0 8/26/2025 Sloan Implement Co plug for mower 100-301-430-02 8.28 0 8/26/2025 Sloan Implement Co new motor in mower 100-301-430-03 1,528.54 0 8/26/2025 Sloan Implement Co new motor in mower 100-301-430-02 1,528.55 Warrant Total: 3,065.37 0 8/26/2025 Sorling Northrup Hanna Cullen and Cochran Ltd Legal Fees - General 100-101-415-01 5,437.50 0 8/26/2025 Sorling Northrup Hanna Cullen and Cochran Ltd Legal Fees - FOIA Requests 100-101-415-01 250.00 Warrant Total: 5,687.50 0 8/26/2025 Springfield Plastics STORM SEWER REPAIR 100-401-420-04 44.58 Warrant Total: 44.58 0 8/26/2025 South Sangamon Water Commission Metered Water Usage 700-701-478-01 302,302.27 Warrant Total: 302,302.27 0 8/26/2025 South County Publications Classified Ad Exam for Police Officers 5 weeks 100-501-435-03 650.00 0 8/26/2025 South County Publications Classified Ad Officer Lateral Entry List 5 weeks 100-501-435-03 600.00 0 8/26/2025 South County Publications Classified Ad Officers Lateral Entry List 1 week 100-501-435-03 120.00 0 8/26/2025 South County Publications Classified Ad Exam for Police Officers 1 week 100-501-435-03 130.00 Warrant Total: 1,500.00 0 8/26/2025 United Community Bank Lease payment 2023 Hyundai IONIQ 5 600-601-445-08 961.99 Warrant Total: 961.99 0 8/26/2025 U-Line Shipping Supply Heavy Particulate Respirator Masks 100-401-434-02 509.94 Page 14 of 18  Warrant Total: 509.94 0 8/26/2025 Unifirst First Aid Corp First Aid Restock 600-601-434-02 180.17 0 8/26/2025 Unifirst First Aid Corp First Aid Restock 700-701-434-02 115.61 0 8/26/2025 Unifirst First Aid Corp First Aid Restock 100-301-434-02 170.64 Warrant Total: 466.42 0 8/26/2025 Verizon Wireless Water Mobile Phone Expense 700-701-435-07 72.02 0 8/26/2025 Verizon Wireless Electric Mobile Phone Expense 600-601-435-07 72.02 Warrant Total: 144.04 0 8/26/2025 Village Of Chatham Trans PropTax Int to PP Fund 100-000-323-01 44.78 0 8/26/2025 Village Of Chatham Trans Prop Tax to Pol Pen Fund 100-501-414-01 19,295.63 0 8/26/2025 Village Of Chatham Elec Utility Administration Fee 600-601-540-01 26,930.33 0 8/26/2025 Village Of Chatham Transf 20% Telecom tax to Util 100-000-316-01 1,739.98 0 8/26/2025 Village Of Chatham Water/Sewer Utility Administration Fee 700-701-540-01 19,390.33 Warrant Total: 67,401.05 Report Total: 1,670,539.44 Page 8 Page 15 of 18 Village Board Regular Meeting August 12, 2025 Municipal Hall 117 East Mulberry Street Chatham, IL 62629 1. Meeting Opening 1.1 Village President Dave Kimsey called the Regular Village Board meeting to order at 6:00 p.m. 1.2 Moment of Silence 1.3 Pledge of Allegiance 1.4 Roll Call Present: Village Trustee Car Try; Village Trustee Tim Nice; Village Trustee Kristen Chiaro; Village Trustee Meredith Ferguson and Village President Dave Kimsey Absent: Village Trustee Brett Gerger, Village Trustee John Fletcher Others Present: Village Manager Pat McCarthy; Village Attorney Lisa Petrilli; Police Chief Vern Foli and Village Clerk Dan Holden 1.5 Public Announcements Les Morgan with the Chatham VFW and the Chatham American Legion noted that there would be coffee and donuts at the VFW on Saturday, August 16 from 8:00 to 10:00 a.m. He also announced that there would be a American Legion Golf Outing on October 3, 2025. 1.6 Public Comments on Agenda Topics There were no Public Comments on Agenda Topics. 2. Old Business There was no Old Business discussed at this meeting. 3. New Business 3.1 A Resolution 49-25, Approving and Authorizing an Intergovernmental Cooperation Agreement with Sangamon County for Animal Control Services. A motion was made by Trustee Nice to bring Resolution 49-25 to the table for discussion. This motion was seconded by Trustee Chiaro. By a 4-0-0-2 vote of the Trustees present the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – yes; Trustee Ferguson – yes; Trustee Chiaro – yes; Trustee Fletcher – absent; Trustee Gerger – absent. 3.2 Ordinance 25-24, Approving a Bid for Oil and Chip Road Project. A motion was made by Trustee Try to bring Ordinance 25-24 to the table for discussion. This motion was seconded by Trustee Ferguson. By a 4-0-0-2 vote of the Trustees present the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – yes; Trustee Ferguson – yes; Trustee Chiaro – yes; Trustee Fletcher – absent; Trustee Gerger – absent. 3.3 Ordinance No. 25-25, Implementing a Non-Home Rule Retailers’ Occupation Tax and a Non- Home Rule Service Occupation Tax. A motion was made by Trustee Nice to bring Ordinance 25-25 to the table for discussion. This motion was seconded by Trustee Try. By a 4-0-0-2 vote of the Trustees present the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – yes; Trustee Ferguson – yes; Trustee Chiaro – yes; Trustee Fletcher – absent; Trustee Gerger – absent. 3.4 Resolution 50-25 Approving a Management Agreement with Chatham Baseball and Softball, Inc. for the Baseball Fields. A motion was made by Trustee Chiaro to bring Resolution 50-25 to the table for discussion. This motion was seconded by Trustee Ferguson. Ryan Murphy, a leader in the redevelopment of the baseball field was present to answer any questions. Page 16 of 18  By a 4-0-0-2 vote of the Trustees present the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – yes; Trustee Ferguson – yes; Trustee Chiaro – yes; Trustee Fletcher – absent; Trustee Gerger – absent. 3.5 Resolution 51-25 Authorizing Use of 109 N. Market Street for Public Shred Event. A motion was made by Trustee Chiaro to bring Resolution 51-25 to the table for discussion. This motion was seconded by Trustee Nice. By an affirmative voice vote of the members present, the motion was approved. 3.6 Resolution 52-25, Amending Resolution 30-15 and Resolution 06-24 Establishing the Water Rates for the Village. A motion was made by Trustee Try to bring Resolution 52-25 to the table for discussion. This motion was seconded by Trustee Nice. By an affirmative voice vote of the members present, the motion was approved. 3.7 Ordinance No. 25-26, Accepting Bid for Bike Path Improvements. A motion was made by Trustee Ferguson to bring Ordinance 25-26 to the table for discussion. This motion was seconded by Trustee Chiaro. By a 4-0-0-2 vote of the Trustees present the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – yes; Trustee Ferguson – yes; Trustee Chiaro – yes; Trustee Fletcher – absent; Trustee Gerger – absent. 4. Consent Agenda 4.1 Warrants Resolution 53-25 4.2. Meeting Minutes from the Regular Board meeting on July 22, 2025. A motion was made by Trustee Ferguson to bring the Consent Agenda to the table for discussion. This motion was seconded by Trustee Try. By a 4-0-0-2 vote of the Trustees present the motion passed. The vote was as follows: Trustee Try – yes; Trustee Nice – yes; Trustee Ferguson – yes; Trustee Chiaro – yes; Trustee Fletcher – absent; Trustee Gerger – absent. 5. Public Comment on Village Business There were no Public Comments on Village Business during this meeting. 6. Next Scheduled Meeting 6.1 Village Board 6:00 p.m. at Municipal Hall on 8-26-25 7. Executive Session 7.1 Personnel under 2(c)(1) 7.2 Collective Negotiating Matter (2)(c)(2) 7.3 Litigation under 2(c)(11) 7.4 Setting the price for sale or lease of public property (2)(C)(6) 7.5 Review of Closed Session Minutes 2(c)(21) 7.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(C)(5) There was no need for Executive Session during this meeting. 8. Adjournment 8.1 Adjourn Meeting. A motion was made by Trustee Nice to adjourn the Regular Village Board meeting. This motion was seconded by Trustee Ferguson. By an affirmative voice vote of the members present, the motion passed, and the meeting adjourned at 6:12 p.m. Meeting Minutes prepared by Village Clerk Dan Holden A video of this meeting is available through the Village of Chatham website or on YouTube under “2025-08-12 Village Board Meeting”. Page 17 of 18 Page 18 of 18