City Council

Last saved on 04/21/2020 11:31 AM TUESDAY, APRIL 21, 2020 CITY COUNCIL REVISED AGENDA 6:00 PM I. Call to Order by Chairman Henderson. II. Pledge of Allegiance/Invocation (Councilman Oglesby). III. Special Presentation. Proclamation “​National Crime Victims Week - April 19-25, 2020​” Sponsored by Vice-Chairman Ken Smith and Chairman Chip Henderson IV. Minute Approval. Order of Business for City Council V. Ordinances – Final Reading​: PLANNING a. 2020-0040 N & R Properties ℅ Ross Timoshchuk (RT-1 Residential Townhouse Zone to R-3 Residential Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone property located at 7509 Ziegler Road, from RT-1 Residential Townhouse Zone to R-3 Residential Zone, subject to certain conditions. ​(District 4) (Recommended for approval by Planning) VI. Ordinances – First Reading​: LEGAL a. An ordinance amending Chattanooga City Code, Part II, Chapter 13, Civil Defense, Section 13-15(b), Civil Emergencies and Chapter 20, Health and Sanitation, Article III, Contagious Diseases, Section 20-42, Duties of Police. Revised Agenda for Tuesday, April 21, 2020 Page ​2 VII. Resolutions: ECONOMIC AND COMMUNITY DEVELOPMENT a. A resolution ​authorizing the Mayor to enter into a Third Agreement to Exercise Option to Renew with FourJ’s Ducks, LLC, in substantially the form attached, for an additional term of one (1) year for the non-exclusive use of the Ross’ Landing ramp. (District 7) b. A resolution authorizing the Administrators for the Department of Economic and Community Development and Public Works to enter into a Joint Partnership Agreement with the Community Foundation of Greater Chattanooga for project management services provided by the Public Works Department and the Public Art Division and the receipt of donations to support the site work for the Ed Johnson Memorial portion of the Walnut Plaza project. ​(District 7) FAMILY JUSTICE CENTER c. A resolution authorizing the City of Chattanooga to accept a grant from the Department of Justice Office Programs Victims of Crime (VOCA) Funding 2021-2023 managed through the Family Justice Center with the City’s matching funds, in the amount of $92,742.75, for an amount not to exceed $463,713.75. HUMAN RESOURCES d. A resolution authorizing the Chief Human Resources Officer to renew a last year option with Cornerstone OnDemand for the Learning Management System, in the amount of $35,900.00. ​(Deferred from 04-14-2020) PUBLIC WORKS AND TRANSPORTATION Public Works e. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. R-19-007-201 to Thomas Brothers Construction Company of Hixson, TN, Walnut Street Plaza, in the amount of $2,239,919.50, plus a contingency amount of $110,000.00, for a contract amount of $2,349,919.50. ​(District 7) f. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. Y-15-008-203 to Thomas Brothers Construction Company, Inc. of Hixson, TN, for Avondale Youth and Family Development Center Site Improvements, in the amount of ​$2,853,750.10​, plus a contingency amount of $150,000.00, for an amount not to exceed ​$3,003,750.10​, subject to availability of funds. ​(District 8) (Revised) Revised Agenda for Tuesday, April 21, 2020 Page ​3 Transportation g. A resolution authorizing payment to the Tennessee Department of Transportation (TDOT) for the City of Chattanooga’s share of an agreement with Arcadis U.S., Inc. relative to Contract No. T-14-021 for professional services associated with the Riverwalk Extension (Middle Street to Incline) Construction Engineering and Inspection, in the amount of $62,888.14. ​(District 7) VIII. Purchases. IX. Other Business. Dolgencorp, LLC d/b/a DGX Store - Certificate of Compliance (District 7) X. Committee Reports. XI. Recognition of Persons Wishing to Address the Council. XII. Adjournment. Revised Agenda for Tuesday, April 21, 2020 Page ​4 TUESDAY, APRIL 28, 2020 CITY COUNCIL AGENDA 6:00 PM 1. Call to Order by Chairman Henderson. 2. Pledge of Allegiance/Invocation (Councilman Byrd). 3. Special Presentation. 4. Minute Approval. Order of Business for City Council 5. PUBLIC HEARING: An ordinance deannexing a certain parcel adjacent to the current city limits which is located at 2815 Military Road, within the City of Chattanooga, in Hamilton County, Tennessee. ​(District 7) (Deferred from 04-14-2020) 6. Ordinances - Final Reading​: LEGAL a. An ordinance amending Chattanooga City Code, Part II, Chapter 13, Civil Defense, Section 13-15(b), Civil Emergencies and Chapter 20, Health and Sanitation, Article III, Contagious Diseases, Section 20-42, Duties of Police. 7. Ordinances - First Reading:​ (None) 8. Resolutions​: ECONOMIC AND COMMUNITY DEVELOPMENT a. A resolution authorizing the Mayor to enter into a Parking Lease Agreement with the House of Ruth, Inc., in substantially the form submitted, for parcels located at Tax Map Nos. 167C-B-015, 167C-B-016, and 167C-B-017, with assigned addresses of 4327 Oakland Avenue, 4333 Oakland Avenue, and 511 W. 45​th Street, for a term of four (4) years at the rate of $1.00 per year, with the parking to be used by members of the Greater St. John Missionary Baptist Church and for charitable purposes as authorized by the Lessee’s Board of Directors. ​(District 7) b. A resolution authorizing the Administrator for the Department of Economic and Community Development to renew an agreement with the Chattanooga Area Regional Council of Governments for the Administration of the Small Business Loan Fund Program. Revised Agenda for Tuesday, April 21, 2020 Page ​5 c. A resolution authorizing the Administrator for the Department of Economic and Community Development to enter into an agreement with Design Workshop for the development of a citywide Parks and Greenways Master Plan, in the amount of $220,000.00. d. A resolution authorizing the Department of Economic and Community Development to manage an allocation of $938,930.00 from the U.S. Department of Housing and Urban Development awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) and any sub-allocations from the State of Tennessee that may be awarded to the City under the same program. e. A resolution to reprogram up to $600,000.00 in prior year’s Community Development Block Grant (CDBG) funding to respond to the COVID-19 pandemic by providing rental and utility payment assistance to impacted, eligible households with incomes at or below 80% AMI. f. A resolution requesting permission to use $250,000.00 of Tennessee Housing Development Agency (THDA) program income to respond to the COVID-19 pandemic by providing rental and utility payment assistance to impacted, eligible households with incomes at or below 120% AMI. g. A resolution authorizing the Administrator for the Department of Economic and Community Development to accept, if awarded, approximately $160,000.00 in Emergency Solutions Grant (ESG) funds from the Tennessee Housing Development Agency (THDA). h. A resolution authorizing the Administrator for the Department of Economic and Community Development to amend Resolution No. 30061, and enter into an Amended and Restated Agreement with Chattanooga Neighborhood Enterprise, Inc. (CNE), in substantially the form attached, to include an additional scope of work for the facilitation of payments of rental and utility assistance to impacted, eligible households with incomes at or below 80% AMI and at or below 120% AMI. (Added with permission of Chairman Henderson) SHORT TERM VACATION RENTAL APPLICATION i. 2020-07 Patrick Vaughn (STVR). A resolution approving Short Term Vacation Rental Application No. 20-STVR-00039 for property located at 2411 Vine Street. (District 9) Revised Agenda for Tuesday, April 21, 2020 Page ​6 HUMAN RESOURCES j. A resolution authorizing the ​Chief Human Resources Officer to exercise the option to renew a first option renewal with Industrial/Organizational Solutions (I/O Solutions) through May, 2021, with an increased amount to include the addition of a written exam for the Master Police Officer, in the amount of $7,000.00, for a total amount not to exceed $107,120.00. INFORMATION TECHNOLOGY k. A resolution authorizing a spend limit increase for the existing contract with Carahsoft Technology Corporation to provide Accela software, licensing, and support, for a total increase of $15,785.37, for each contract year, beginning contract year May 24, 2019 through May 23, 2020, for a total amount of $250,000.00. l. A resolution authorizing ​the Chief Information Officer (CIO) to renew the City's contract with Smart Homes (dba Smart Systems), as providers of Systems Automation and Technology Installation Services for one (1) additional year, beginning May 16, 2020, through May 15, 2021, for an amount not to exceed $250,000.00 per contract year. PUBLIC WORKS AND TRANSPORTATION Public Works m. A resolution authorizing the Mayor to sign an Interlocal Agreement with the City of Red Bank adjusting the boundaries in accordance with T.C.A. § 6-51-302 for a vacant parcel of land adjacent to Pine Breeze Road so that it will be maintained and be included in the corporate boundaries of the City of Red Bank from the effective date of this attached Interlocal Agreement forward. ​(Deferred from 04-14-2020) n. A resolution authorizing the Administrator for the Department of Public Works to enter into a blanket agreement with Paradigm Software, LLC for implementation, licensing, and support of scanners and software for the refuse collection centers for user ID and tracking beginning April 22, 2020 and ending April 21, 2023, with the option for two (2) additional one (1) year renewals and an annual spend limit not to exceed $35,000.00 the first year, reduced to a $5,000 spend limit following contract year. Revised Agenda for Tuesday, April 21, 2020 Page ​7 Transportation o. A resolution authorizing the approval of Change Order No. 2 for CDM Smith relative to Contract No. T-14-039 for professional services associated with evaluation of and design services for the rehabilitation or replacement of the Standifer Gap Road bridge, for an increased amount of $55,000.00, for a revised contract amount of $408,195.00. ​(District 6) p. A resolution authorizing the Administrator for the Department of Transportation to enter into an agreement with Wood Environmental and Infrastructure Solutions, Inc. relative to Contract No. T-20-007 for professional services associated with the Transportation Asset Management Plan (TAMP), in the amount of $369,617.00, with a contingency amount of $28,621.00, for a total amount of $398,238.00. 9. Purchases. 10. Other Business. A MOTION TO EXTEND THE WATER QUALITY ASSISTANCE PROGRAM APPLICATION DEADLINE DATE FROM APRIL 6, 2020 TO JULY 1, 2020. THIS WILL ALLOW THE CITY TO BE IN ALIGNMENT WITH THE TAX FREEZE AND TAX RELIEF DEADLINE MANDATED BY THE GOVERNOR'S EXECUTIVE ORDER #24. 11. Committee Reports. 12. Recognition of Persons Wishing to Address the Council. 13. Adjournment.  April 21, 2020 Council Meeting Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT Rental REQUESTED RETURNED LOWEST/BEST BIDDER ESTIMATE SUMMARY LINK New Annual Blanket Contract - Chattanooga Fire Twelve (12) Months with Two (2) Department/Mobile Propane Services and Tank 3 2 Amerigas Propane $27,000.00 Renewal Options. Tanks at Req 195212 Communications Rental Windrock, Cross Mtn. and Signal Division Mtn. sites New Annual Blanket Contract - Chattanooga Fire Twelve (12) Months with Two (2) Department/Mobile Propane Services and Tank 3 3 Amerigas Propane $27,000.00 Renewal Options. Tanks at North Req 195322 Communications Rental Bradley, Starr Mtn, Collegedale and Division Centerville sites Respectfully submitted, Vickie Haley, Interim Director of Purchasing  Emergency Purchases April 21, 2020 Council Meeting Date Dept Description Supplier Explanation Purchase of PPE. Amount is below Council approval threshold but 4/10/20 HR/WellAdvantage Alcohol Roll-Aid purchased outside the normal procedures.When have to purchase when supplies are available. PO# 557567 for $190.00 Purchase of PPE. Amount is below Council approval threshold but 4/10/20 HR/WellAdvantage Gloves Jacobs Wholesale Paper purchased outside the normal procedures. We have to purchase when supplies are available. PO# 556568 for $614.90 Purchase of backup portable radio batteries for first responders. PO# 4/13/20 Fire/TVRCS Portable Radio Batteries Motorola Solutions 557570 for $69,621.00 Purchase of emergency light towers to assist with stay away orders enforced 4/13/20 Fire Warning Light Tower Sunbelt Rentals at night. PO# 557573 for $14,186.65