City Council

Last saved on 05/05/2020 11:37 AM TUESDAY, MAY 5, 2020 CITY COUNCIL REVISED AGENDA 6:00 PM I. Call to Order by Chairman Henderson. II. Pledge of Allegiance/Invocation (Councilwoman Coonrod). III. Special Presentation. IV. Minute Approval. Order of Business for City Council V. Ordinances – Final Reading​: ECONOMIC AND COMMUNITY DEVELOPMENT a. An ordinance amending Ordinance No. 13473, known as “the Fiscal Year 2019-2020 Operations Budget Ordinance” so as to appropriate $22,000.00 from the Department of Economic and Community Development to the Chattanooga Area Chamber of Commerce for processing Small Business COVID-19 Coronavirus Bridge-Grants. VI. Ordinances – First Reading​: PLANNING a. An ordinance deannexing a certain parcel adjacent to the current city limits which is located at 2815 Military Road, within the City of Chattanooga, in Hamilton County, Tennessee. ​(District 7) VII. Resolutions: ECONOMIC AND COMMUNITY DEVELOPMENT a. A resolution authorizing the Administrator for the Department of Economic and Community Development to enter into a Second Agreement to Exercise Option to Renew, in substantially the form attached, with Rivermont Youth Athletic Association, Inc. for the use of property located on a portion of Tax Map No. 118K-A-009 at 1096 Lupton Drive, for an additional term of one (1) year. ​(District 2) Revised Agenda for Tuesday, May 5, 2020 Page ​2 b. A resolution ​authorizing the Administrator for the Department of Economic and Community Development to enter into a Second Agreement to Exercise Option to Renew, in substantially the form attached, with Lakeside Youth Association, Inc. for the use of property located at Tax Map No. 129C-A-018 for an additional term of one (1) year. ​(District 5) c. A resolution ​authorizing the Administrator for the Department of Economic and Community Development to enter into an Independent Contractor Services Standard Form Agreement, in substantially the form attached, with CBRE, Inc., for specified real estate services, for a term of one (1) year, with the option to renew for two (2) additional terms of one (1) year each. d. A resolution ​authorizing the ​Administrators for the Department of Economic and Community Development and Public Works to enter into a Joint Partnership Agreement with the Community Foundation of Greater Chattanooga for project management services provided by the Public Works Department and the Public Art Division and the receipt of donations to support the site work for the Ed Johnson Memorial portion of the Walnut Plaza project. ​(Deferred from 04-21-2020) (District 7) FINANCE e. A resolution to confirm the Mayor’s appointment of Kate Farmer as City Treasurer. POLICE f. A resolution authorizing the Chattanooga Police Department to apply for, and if awarded, to accept the Fiscal Year 2020 Local Law Enforcement Crime Gun Intelligence Center Integration Initiative Competitive Grant for 36 months beginning October, 2020 through October, 2023, in the amount of $700,000.00. ​(Revised) PUBLIC WORKS AND TRANSPORTATION Public Works g. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. R-19-007-201 to Thomas Brothers Construction Company of Hixson, TN, Walnut Street Plaza, in the amount of $2,200,652.50, plus a contingency amount of $160,000.00, for a contract amount of $2,360,652.50. ​(District 7) (Deferred from 04-21-2020) h. A resolution to amend Resolution No. 30145 to correct the business name from Waterways (formerly Caribbean Seas, Inc. Caribbean Student Environmental Alliance) to Waterways d/b/a Caribbean Sea. Revised Agenda for Tuesday, May 5, 2020 Page ​3 i. A resolution authorizing the Administrator for the Department of Public Works to execute a Consent to Assignment of all purchase orders for Vendor No. 862397, DACA Specialty Services to Mansfield Industrial relative to Purchase Order No. 546382 for painting services. VIII. Purchases. IX. Other Business. X. Committee Reports. XI. Recognition of Persons Wishing to Address the Council. XII. Adjournment. Revised Agenda for Tuesday, May 5, 2020 Page ​4 TUESDAY, MAY 12, 2020 CITY COUNCIL AGENDA 6:00 PM 1. Call to Order by Chairman Henderson. 2. Pledge of Allegiance/Invocation (Chairman Henderson). 3. Special Presentation. 4. Minute Approval. Order of Business for City Council 5. Ordinances - Final Reading​: PLANNING a. An ordinance deannexing a certain parcel adjacent to the current city limits which is located at 2815 Military Road, within the City of Chattanooga, in Hamilton County, Tennessee. ​(District 7) 6. Ordinances - First Reading: PLANNING a. ​2020-0038 ASA Engineering (R-1 Residential Zone to C-4 Planned Commerce Center Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone property located at 7301 Shallowford Road, from R-1 Residential Zone to C-4 Planned Commerce Center Zone, subject to certain conditions. ​(District 4) (Recommended for approval by Planning) (Deferred from 04-14-2020) 2020-0038 ASA Engineering (R-1 Residential Zone to C-4 Planned Commerce Center Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone property located at 7301 Shallowford Road, from R-1 Residential Zone to C-4 Planned Commerce Center Zone, subject to certain conditions. ​ (Staff Version) 2020-0038 ASA Engineering (R-1 Residential Zone to C-4 Planned Commerce Center Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone property located at 7301 Shallowford Road, from R-1 Residential Zone to C-4 Planned Commerce Center Zone. ​(Applicant Version) Revised Agenda for Tuesday, May 5, 2020 Page ​5 POLICE b. An ordinance to amend the Charter of the City of Chattanooga, and all acts, ordinances, and other Charter provisions amendatory thereof, pursuant to the provisions of Article XI, Section 9, of the Constitution of the State of Tennessee (Home Rule Amendment) so as to change the City Charter by adding a new Section 13.17, related to the establishment of a Police Advisory and Review Committee to Title 13 of the City Charter. ​(Sponsored by Councilman Gilbert and Councilwoman Coonrod) 7. Resolutions​: ECONOMIC AND COMMUNITY DEVELOPMENT SHORT TERM VACATION RENTAL APPLICATION a. 2020-05 Bryson Moore. A resolution approving Short Term Vacation Rental Application No. 19-STVR-00184 for property located at 1420 Madison Street. (District 8) (Deferred from 03-17-2020) FINANCE b. A resolution authorizing the City Finance Officer to submit a Request for Change in Plan Operations (RCPO) for Mass Mutual 457(b) Deferred Compensation Plan as provided in the Coronavirus Aid, Relief, and Economic Development Security act (“CARES” Act) to allow the following optional provisions effective March 27, 2020. c. A resolution authorizing the City Finance Officer to elect optional ICMA-RC 457(b) Deferred Compensation Plan provisions to provide coronavirus-related relief as allowed by the CARES Act. d. A resolution authorizing the City Finance Officer to elect Nationwide Retirement Solutions 457(b) Deferred Compensation Plan provisions related to coronavirus-related distributions included in the CARES Act. e. A resolution authorizing the City Finance Officer to elect optional provisions that allow coronavirus-related distributions from Voya Financial 457(b) Deferred Compensation Plan as allowed by the CARES Act. Revised Agenda for Tuesday, May 5, 2020 Page ​6 PUBLIC WORKS AND TRANSPORTATION Public Works f. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. W-20-004-201 to Nabco Electric Company, Inc. of Chattanooga, TN, Storm Station 1 Replacement of Motor Control Center (MCC), for a contract amount of $536,410.00, plus a contingency amount of $53,650.00, for an amount not to exceed $590,060.00. ​(District 5) g. A resolution authorizing the Administrator for the Department of Public Works to enter into an agreement with Chattanooga Christian School for the award of the City’s Green Grants Program, for a total project cost of $110,000.00. ​(District 7) h. A resolution authorizing the approval of Change Order No. 1 (Final) for Complete Demolition Services, LLC of Carrollton, GA, relative to Contract No. Y-15-008-202, Avondale Youth and Family Development Center Building Abatement and Demolition, for an increased amount of $52.45, to release the remaining contingency amount of $9,947.55, for a revised contract amount of $103,300.00. ​(District 8) i. A resolution authorizing the Administrator for the Department of Public Works to enter into year four (4) of a possible five (5) year agreement with Material Matters, Inc. for professional services related to the Biosolids Data Management System and all services listed therein, for an amount not to exceed $67,750.00. j. A resolution authorizing the Administrator for the Department of Public Works to enter into an agreement with the State of Tennessee, Hamilton County, and Tennessee Interstate Conservancy to maintain landscaping improvements to the downtown interchanges of the roadway known as Hwy. 127 between the intersection of Interstate 24 and Olgiati Bridge as a pilot for the beautification of the Interstate Highway System by the State of Tennessee, with the City’s annual contribution amount not to exceed $62,500.00 for each fiscal year. ​(District 7) Transportation k. A resolution authorizing the Chattanooga Department of Transportation to erect commemorative secondary street name signs on N. Orchard Knob Avenue from Citico Avenue to Milne Street designating said portions of N. Orchard Knob Avenue as “H. H. Wright Memorial Parkway”. ​(District 8) 8. Purchases. 9. Other Business. 10. Committee Reports. Revised Agenda for Tuesday, May 5, 2020 Page ​7 11. Recognition of Persons Wishing to Address the Council. 12. Adjournment.  May 5, 2020 Council Meeting Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT ITEM DESCRIPTION REQUESTED RETURNED LOWEST/BEST BIDDER ESTIMATE SUMMARY LINK Purchase of four (4) 36" Dezurik Knife Gate Valves. The two low Waste Resources Piping Supply Company bidders did not meet specifications. Division, Public 36" Dezurik Knife Gate Valves 10 6 3008 N Hickory Street $182,000.00 R196430 The award will go to Piping Supply Works Chattanooga, TN 37406 Company as the best bid meeting specifications. New Blanket Contract is for twelve (12) months with option to renew for (2) additional twelve (12) month Fleet Management Lee-Smith, Inc terms. Two (2) vendors bid the Division, Public Single-Axle Dump Trucks 8 4 2600 8th Avenue $377,502.00 Ford F-750 but did not meet R196521 Works Chattanooga, TN 37407 specifications. The award will go to Lee-Smith, Inc who bid a 2021 International MV607 with Rogers Body which met the specifications. New Blanket Contract is for twelve Fleet Management Ford of Murfreesboro (12) months with option to renew for Ford F-550 Crew Cab 4x4 with Division, Public 7 4 1550 NW Broad Street $106,726.00 (2) additional twelve (12) month R196869 Flatbed Body Works Murfreesboro, TN 37129 terms. The award will go to Ford of Murfreesboro with the lowest bid. Blanket Contract Renewal for Ladder Climbing Safety Equipment, Waste Resource Division, Public Waste Resources Airgas, LLC Ladder Climbing Safety Works Department. This is the Division, Public 15 5 700 Manufacturers Rd. $200,000.00 PO 549376 Equipment second (2nd) and final contract Works Chattanooga, TN 37421 renewal option for twelve (12) months. This renewal includes a price increase. Increase in Authorized Increase of Expenditures for Road Plating Waste Resources TNT Concrete $20,000 for a Services, Waste Resources Division, Public Road Plating Services 3 1 996 County Road 20 total estimated Division, Public Works Department. PO 555031 Works Calhoun, TN 37309 annual spend of The increase will cover services $46,500 needed prior to renewal of this contract. Blanket Contract Renewal for Bucket Trucks, Fleet Management Fleet Management Lee-Smith, Inc Division, Public Works. This is the Division, Public Bucket Trucks 6 3 2600 8th Avenue $415,000.00 second (2nd) and final contract PO 548590 Works Chattanooga, TN 37407 renewal option for twelve (12) months. This renewal includes a price increase.  May 5, 2020 Council Meeting Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT ITEM DESCRIPTION REQUESTED RETURNED LOWEST/BEST BIDDER ESTIMATE SUMMARY LINK Blanket Contract Renewal for Police Vehicle Lighting & Equipment Installation, Fleet Fleet Management On-Duty Depot, Inc Police Vehicle Lighting & Management Division, Public Division, Public 6 3 10610 Dutchtown Road $325,000.00 PO 553923 Equipment Installation Works. This is the first (1st) Works Knoxville, TN 37932 contract renewal option for twelve (12) months. This renewal includes a price increase. Respectfully submitted, Vickie Haley, Interim Director of Purchasing  May 5, 2020 Council Meeting Contract Renewal Notifications - For Infomational Purposes Department Feedback Still Being Refined ANNUAL COST DOCUMENTATION Responsiveness Timeliness of Accuracy of DEPARTMENT ITEM DESCRIPTION LOWEST/BEST BIDDER ESTIMATE SUMMARY LINK Other notes to contact delivery invoicing City Wide Services Acme Brick & Tile 1st of 2 renewals. Department Division, Public Common Brick & Pavers 308 West 47th Street $25,000.00 PO 553919 Please renew wants to renew via email Works Chattanooga, TN 37410 City Wide Services Hudson Materials Company, Inc 1st of 2 renewals. Department Division, Public Emulsified Asphalt 1615 Sholar Avenue $50,000.00 PO 553995 Renew 3/4 3/4 3/4 wants to renew via emails Works Chattanooga, TN 37406 American Test Center Fleet Management P.O. Box 408 1st of 2 renewals. Department Division, Public Annual Safety Tests & Inspections $55,000.00 PO 553996 Please renew 2773 Prairie Drive wants to renew via email Works River Falls, WI 54022 A-1 Barricades, Inc City Wide Services Traffic Safety Materials, Flashers P.O. Box 4782 1st of 2 renewals. Department Division, Public & Barricades for Rent and/or $350,000 PO 554095 Renew 3/4 3/4 3/4 624 Snow Street wants to renew via email Works Purchase Chattanooga, TN 37405 Respectfully submitted, Vickie Haley, Interim Director of Purchasing  Emergency Purchases Under the Mayor's Emergency Declaration May 5, 2020 Council Meeting Date Dept Description Supplier Explanation Event Type Obtained 3 quotes for emergency contract until sealed bids are complete. 4/22/20 Public Works/Engineering Emergency Debris Removal Crowder Gulf Tornado PO# 557626 $6,000,000.00 Emergency Debris Removal Obtained 3 quotes for emergency contract until sealed bids are complete. 4/22/20 Public Works/Engineering Tetra Tech Tornado Monitoring PO# 557629 $60,000.00