City Council

Last saved on 05/12/2020 1:06 PM TUESDAY, MAY 12, 2020 CITY COUNCIL REVISED AGENDA 6:00 PM I. Call to Order by Chairman Henderson. II. Pledge of Allegiance/Invocation (Chairman Henderson). III. Special Presentation. IV. Minute Approval. Order of Business for City Council V. Ordinances – Final Reading​: (None) VI. Ordinances – First Reading​: PLANNING a. ​2020-0038 ASA Engineering (R-1 Residential Zone to C-4 Planned Commerce Center Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone property located at 7301 Shallowford Road, from R-1 Residential Zone to C-4 Planned Commerce Center Zone, subject to certain conditions. ​(District 4) (Recommended for approval by Planning) (Deferred from 04-14-2020) 2020-0038 ASA Engineering (R-1 Residential Zone to C-4 Planned Commerce Center Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone property located at 7301 Shallowford Road, from R-1 Residential Zone to C-4 Planned Commerce Center Zone, subject to certain conditions. ​ (Staff Version) 2020-0038 ASA Engineering (R-1 Residential Zone to C-4 Planned Commerce Center Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone property located at 7301 Shallowford Road, from R-1 Residential Zone to C-4 Planned Commerce Center Zone. ​(Applicant Version) Revised Agenda for Tuesday, May 12, 2020 Page ​2 b. An ordinance deannexing a certain parcel adjacent to the current city limits which is located at 2815 Military Road, within the City of Chattanooga, in Hamilton County, Tennessee. ​(District 7) (Deferred from 05-05-2020) POLICE c. An ordinance to amend the Charter of the City of Chattanooga, and all acts, ordinances, and other Charter provisions amendatory thereof, pursuant to the provisions of Article XI, Section 9, of the Constitution of the State of Tennessee (Home Rule Amendment) so as to change the City Charter by adding a new Section 13.17, related to the establishment of a Police Advisory and Review Committee to Title 13 of the City Charter. ​(Sponsored by Councilman Gilbert and Councilwoman Coonrod) VII. Resolutions: ECONOMIC AND COMMUNITY DEVELOPMENT SHORT TERM VACATION RENTAL APPLICATION a. 2020-05 Bryson Moore. A resolution approving Short Term Vacation Rental Application No. 19-STVR-00184 for property located at 1420 Madison Street. (District 8) (Deferred from 03-17-2020) FINANCE b. A resolution authorizing the City Finance Officer to submit a Request for Change in Plan Operations (RCPO) for Mass Mutual 457(b) Deferred Compensation Plan as provided in the Coronavirus Aid, Relief, and Economic Development Security act (“CARES” Act) to allow the following optional provisions effective March 27, 2020. c. A resolution authorizing the City Finance Officer to elect optional ICMA-RC 457(b) Deferred Compensation Plan provisions to provide coronavirus-related relief as allowed by the CARES Act. d. A resolution authorizing the City Finance Officer to elect Nationwide Retirement Solutions 457(b) Deferred Compensation Plan provisions related to coronavirus-related distributions included in the CARES Act. e. A resolution authorizing the City Finance Officer to elect optional provisions that allow coronavirus-related distributions from Voya Financial 457(b) Deferred Compensation Plan as allowed by the CARES Act. Revised Agenda for Tuesday, May 12, 2020 Page ​3 FIRE f. A resolution authorizing the Chattanooga Fire Department to apply for and, if awarded, accept a FEMA Assistance to Firefighters Grant-Supplemental (AFG-S) opportunity, which is a special opportunity for fire departments to quickly recover costs directly associated with expenses related to COVID-19, with the City’s ten (10%) percent match in the amount of $8,000.00, for a total amount of $80,000.00. (Added with permission of Chairman Henderson and Vice-Chairman Smith) PUBLIC WORKS AND TRANSPORTATION Public Works g. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. W-20-004-201 to Nabco Electric Company, Inc. of Chattanooga, TN, Storm Station 1 Replacement of Motor Control Center (MCC), for a contract amount of $536,410.00, plus a contingency amount of $53,650.00, for an amount not to exceed $590,060.00. ​(District 5) h. A resolution authorizing the Administrator for the Department of Public Works to enter into an agreement with Chattanooga Christian School for the award of the City’s Green Grants Program, for a total project cost of $110,000.00. ​(District 7) i. A resolution authorizing the approval of Change Order No. 1 (Final) for Complete Demolition Services, LLC of Carrollton, GA, relative to Contract No. Y-15-008-202, Avondale Youth and Family Development Center Building Abatement and Demolition, for an increased amount of $52.45, to release the remaining contingency amount of $9,947.55, for a revised contract amount of $103,300.00. ​(District 8) j. A resolution authorizing the Administrator for the Department of Public Works to enter into year four (4) of a possible five (5) year agreement with Material Matters, Inc. for professional services related to the Biosolids Data Management System and all services listed therein, for an amount not to exceed $67,750.00. k. A resolution authorizing the Administrator for the Department of Public Works to enter into an agreement with the State of Tennessee, Hamilton County, and Tennessee Interstate Conservancy to maintain landscaping improvements to the downtown interchanges of the roadway known as Hwy. 127 between the intersection of Interstate 24 and Olgiati Bridge as a pilot for the beautification of the Interstate Highway System by the State of Tennessee, with the City’s annual contribution amount not to exceed $62,500.00 for each fiscal year. ​(District 7) Revised Agenda for Tuesday, May 12, 2020 Page ​4 Transportation l. A resolution authorizing the Chattanooga Department of Transportation to erect commemorative secondary street name signs on N. Orchard Knob Avenue from Citico Avenue to Milne Street designating said portions of N. Orchard Knob Avenue as “H. H. Wright Memorial Parkway”. ​(District 8) VIII. Purchases. IX. Other Business. X. Committee Reports. XI. Recognition of Persons Wishing to Address the Council. XII. Adjournment. Revised Agenda for Tuesday, May 12, 2020 Page ​5 TUESDAY, MAY 19, 2020 CITY COUNCIL AGENDA 6:00 PM 1. Call to Order by Chairman Henderson. 2. Pledge of Allegiance/Invocation (Councilman Mitchell). 3. Special Presentation. 4. Minute Approval. Order of Business for City Council 5. Ordinances - Final Reading​: PLANNING a. ​2020-0038 ASA Engineering (R-1 Residential Zone to C-4 Planned Commerce Center Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone property located at 7301 Shallowford Road, from R-1 Residential Zone to C-4 Planned Commerce Center Zone, subject to certain conditions. ​(District 4) (Recommended for approval by Planning) (Deferred from 04-14-2020) 2020-0038 ASA Engineering (R-1 Residential Zone to C-4 Planned Commerce Center Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone property located at 7301 Shallowford Road, from R-1 Residential Zone to C-4 Planned Commerce Center Zone, subject to certain conditions. ​ (Staff Version) 2020-0038 ASA Engineering (R-1 Residential Zone to C-4 Planned Commerce Center Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone property located at 7301 Shallowford Road, from R-1 Residential Zone to C-4 Planned Commerce Center Zone. ​(Applicant Version) b. An ordinance deannexing a certain parcel adjacent to the current city limits which is located at 2815 Military Road, within the City of Chattanooga, in Hamilton County, Tennessee. ​(District 7) (Deferred from 05-05-2020) Revised Agenda for Tuesday, May 12, 2020 Page ​6 POLICE c. An ordinance to amend the Charter of the City of Chattanooga, and all acts, ordinances, and other Charter provisions amendatory thereof, pursuant to the provisions of Article XI, Section 9, of the Constitution of the State of Tennessee (Home Rule Amendment) so as to change the City Charter by adding a new Section 13.17, related to the establishment of a Police Advisory and Review Committee to Title 13 of the City Charter. ​(Sponsored by Councilman Gilbert and Councilwoman Coonrod) 6. Ordinances - First Reading: PLANNING a. 2019-0133 Southern Spear (M-1 Manufacturing Zone, M-2 Light Industrial Zone, and R-1 Residential Zone to UGC Urban General Commercial Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone properties located a 901 South Holtzclaw Avenue, 903, 9105, and 1001 South Greenwood Avenue, two unaddressed parcels in the 1300 blocks of Bennett and Anderson Avenue, more particularly described herein, from M-1 Manufacturing Zone, M-2 Light Industrial Zone, and R-1 Residential Zone to UGC Urban General Commercial Zone, subject to certain conditions. ​(Alternate Version #2) (Deferred from 10-15-2019) (Districts 8 & 9) PUBLIC WORKS AND TRANSPORTATION Public Works b. MR-2020-037 Maverick Development Group (Abandonment). An ordinance closing and abandoning a sewer easement in the 8000-8200 block of Shallowford Road on property located at Tax Map No. 149N-A-007 thru 010, as detailed on the attached map, subject to certain conditions. ​(District 4) (Recommended for approval by Public Works) 7. Resolutions​: ECONOMIC AND COMMUNITY DEVELOPMENT a. A resolution authorizing the Mayor to enter into a Third Amendment to Premises Use Agreement and Option to Renew, in substantially the form attached, with Rivermont Youth Athletic Association, Inc. for the use of property located on a portion of Tax Map No. 118K-A-009 at 1096 Lupton Drive, for an additional term of one (1) year. (District 2) (Deferred from 05-05-2020) (Revised) Revised Agenda for Tuesday, May 12, 2020 Page ​7 b. A resolution ​authorizing the Mayor to enter into a Third Amendment to Premises Use Agreement and Option to Renew, in substantially the form attached, with Lakeside Youth Association, Inc. for the use of property located at Tax Map No. 129C-A-018 for an additional term of one (1) year. ​(District 5) (Deferred from 05-05-2020) (Revised) FINANCE c. A resolution authorizing the Assistant City Treasurer to amend by extending and increasing Purchase Order No. 52611 to Harris Computer Systems for a one (1) year renewal period through June 30, 2021, for the purpose of billing and collections of property tax, in the amount of $127,214.95. ​(Revised) PUBLIC WORKS AND TRANSPORTATION Public Works d. A resolution authorizing the approval of Change Order No. 1 for Wright Brothers Construction Company, Inc. of Charleston, TN, relative to Contract No. D-18-002-201, Gravity Sewer Relocation – former Harriet Tubman Homes Site, for an increased amount of $89,740.10, for a revised contract amount of $1,260,099.10, plus a contingency amount of $120,000.00, for an amount not to exceed $1,380,099.10. ​(District 9) e. A resolution authorizing payment to Santek Environmental, Inc. (Santek) for three (3) years for Bradley County or Rhea County landfill disposal of biosolid sludge and other special waste, for a total amount not to exceed $90,000.00. f. A resolution authorizing a renewal of year three (3) of a five (5) year term for the on-call blanket contracts for professional services for the support of Wastewater Capital Improvements Program, Contract No. W-18-001, for the nineteen (19) consultant firms listed in this resolution that submitted qualifications in the six (6) different categories per their qualification package, in the amount of $13,174,597.00. g. A resolution authorizing the approval of Change Order No. 3 for Jacobs Engineering Group relative to Contract No. W-17-006-101, Program Management for Consent Decree Implementation, a Consent Decree Project for the renewal of year four (4) of the five (5) year program, in the amount of $3,485,351.12, for a revised contract amount of $9,948,136.74. h. ​A resolution authorizing the Administrator for the Department of Public Works to award Contract No. E-20-008-201 to ___________________________ for Disaster Debris Collection and Disposal Contract for a contract amount of $______________, plus a contingency amount of $_________________, for an amount not to exceed $____________________________. Revised Agenda for Tuesday, May 12, 2020 Page ​8 i. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. E-20-009-201 to ___________________________ for Disaster Debris Collection and Disposal Monitoring Contract for a contract amount of $______________, plus a contingency amount of $_________________, for an amount not to exceed $____________________________. 8. Purchases. 9. Other Business. 10. Committee Reports. 11. Recognition of Persons Wishing to Address the Council. 12. Adjournment.  May 12, 2020 Council Meeting Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT ITEM DESCRIPTION REQUESTED RETURNED LOWEST/BEST BIDDER ESTIMATE FUND NAME SUMMARY LINK New Blanket Contract is for twelve (12) months with option to renew for Waste Resources Certified Door & Dock Services, LLC Interceptor Overhead Door Annual (2) additional twelve (12) month Division, Public 4 3 4900 Hickory Hollow Lane $61,000.00 Sewer R196144 Maintenance & Repair Services terms. The award will go to the Works Chattanooga,TN 37421 Operations lowest and best bid Certified Door & Dock Services, LLC. New Blanket Contract is for twelve (12) months with option to renew for four (4) additional twelve (12) Waste Resources Denali Water Solutions, LLC Interceptor month terms. Bids were received Division, Public Land Application of Biosolids 5 1 3308 Bernice Ave. $2,300,000.00 Sewer from one (1) vendor. The invitation R195342 Works Russellville, AR 72802 Operations was re-bid and produced no additional bids. The award will go to Denali Water Solutions, LLC. Purchase of one (1) Kohler Waste Resources Nixon Power Services Interceptor Generator Model 25CCL.This Division, Public Kohler Generator Model 25CCL - - 5038 Thoroughbred Lane $34,982.88 Sewer R198278 purchase will utilize Sourcewell Works Brentwood, TN 37027 Operations Contract #040319-KBA. Payment of invoices incurred while Waste Resources Mississippi Lime Co. Interceptor contract negotiations were being Division, Public Bulk Quicklime - - PO Box 840033 $38,925.16 Sewer finalized on PO 557492. Contract R198217 Works Kansas City, MO 64184-0033 Operations approved by Council on February 4, 2020. New Blanket Contract for twelve (12) months with the option to Swarco Industries, LLC Traffic Operations renew for two (2) additional twelve Glass Beads For Traffic Paint 5 2 P. O Box 89 $28,500.00 General Fund R197131 Division, CDOT (12) month terms. The award will Columbia, TN 38402 go to the lowest and best bid Swarco Industries, LLC. Respectfully submitted, Vickie Haley, Interim Director of Purchasing  May 12, 2020 Council Meeting Contract Renewal Notifications - For Informational Purposes Department Feedback Still Being Refined ANNUAL COST DOCUMENTATION Responsiveness Timeliness of Accuracy of DEPARTMENT ITEM DESCRIPTION LOWEST/BEST BIDDER ESTIMATE SUMMARY LINK Other notes to contact delivery invoicing Traffic Operations Street Marker Posts Vulcan Inc. $35,000.00 2nd & Last Renewal PO 550469 Please renew Division, CDOT 1. Chattanooga Tractor & Equipment, Inc City Wide Services 2nd and Final Renewal. Award split Equipment Maintenance & Repair 2034 E. Polymer Drive $425,000.00 PO 548899 Renew 3/4 3/4 3/4 Division, Public Works between 2 suppliers. Chattanooga, TN 37421 2. Power Equipment Company 4295 Bonny Oaks Drive see above see above PO 548900 Renew 3/4 3/4 3/4 Chattanooga, TN 37406 Respectfully submitted, Vickie Haley, Interim Director of Purchasing  Emergency Purchases Under the Mayor's Emergency Declaration May 12, 2020 Council Meeting Date Dept Description Supplier Explanation Event Type 2 cases 99% alcohol to clean electronics; 50 plastic trigger 32 oz. spray 5/4/20 HR/WellAdvantage Emergency supplies Roll-Aid Industrial Supply Inc COVID bottles for disinfectant. PO# 557710 $647.50. 2,100 reusable cotton breathable safety face masks, 100% cotton double 5/5/20 HR/WellAdvantage PPE supplies CEW Advertising layer washable reusable cloth with stretch adjustable ear loops for Ccose fit. COVID PO# 557713 $3,360.00.