City Council

Last saved on 05/18/2020 1:39 PM TUESDAY, MAY 19, 2020 CITY COUNCIL REVISED AGENDA 6:00 PM I. Call to Order by Chairman Henderson. II. Pledge of Allegiance/Invocation (Councilman Mitchell). III. Special Presentation. IV. Minute Approval. Order of Business for City Council V. Ordinances – Final Reading​: POLICE a. An ordinance to amend the Charter of the City of Chattanooga, and all acts, ordinances, and other Charter provisions amendatory thereof, pursuant to the provisions of Article XI, Section 9, of the Constitution of the State of Tennessee (Home Rule Amendment) so as to change the City Charter by adding a new Section 13.17, related to the establishment of a Police Advisory and Review Committee to Title 13 of the City Charter. ​(Sponsored by Councilman Gilbert and Councilwoman Coonrod) VI. Ordinances – First Reading​: PLANNING a. 2019-0133 Southern Spear (M-1 Manufacturing Zone, M-2 Light Industrial Zone, and R-1 Residential Zone to UGC Urban General Commercial Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone properties located a 901 South Holtzclaw Avenue, 903, 9105, and 1001 South Greenwood Avenue, two unaddressed parcels in the 1300 blocks of Bennett and Anderson Avenue, more particularly described herein, from M-1 Manufacturing Zone, M-2 Light Industrial Zone, and R-1 Residential Zone to UGC Urban General Commercial Zone, subject to certain conditions. ​(Alternate Version #2) (Deferred from 10-15-2019) (Districts 8 & 9) Revised Agenda for Tuesday, May 19, 2020 Page ​2 PUBLIC WORKS AND TRANSPORTATION Public Works b. MR-2020-037 Maverick Development Group (Abandonment). An ordinance closing and abandoning a sewer easement in the 8000-8200 block of Shallowford Road on property located at Tax Map No. 149N-A-007 thru 010, as detailed on the attached map, subject to certain conditions. ​(District 4) (Recommended for approval by Public Works) VII. Resolutions: ECONOMIC AND COMMUNITY DEVELOPMENT a. A resolution authorizing the Mayor to enter into a Third Amendment to Premises Use Agreement and Option to Renew, in substantially the form attached, with Rivermont Youth Athletic Association, Inc. for the use of property located on a portion of Tax Map No. 118K-A-009 at 1096 Lupton Drive, for an additional term of one (1) year. (District 2) (Deferred from 05-05-2020) b. A resolution ​authorizing the Mayor to enter into a Third Amendment to Premises Use Agreement and Option to Renew, in substantially the form attached, with Lakeside Youth Association, Inc. for the use of property located at Tax Map No. 129C-A-018 for an additional term of one (1) year. ​(District 5) (Deferred from 05-05-2020) c. A resolution authorizing the Administrator for the Department of Economic and Community Development to enter into an Independent Contractor Services Standard Form Agreement, in substantially the form attached, with CBRE, Inc., for specified real estate services, for a term of one (1) year, with the option to renew for two (2) additional terms of one (1) year each. ​(Deferred from 05-12-2020) FINANCE d. A resolution authorizing the Assistant City Treasurer to amend by extending and increasing Purchase Order No. 52611 to Harris Computer Systems for a one (1) year renewal period through June 30, 2021, for the purpose of billing and collections of property tax, in the amount of $127,214.95. Revised Agenda for Tuesday, May 19, 2020 Page ​3 PUBLIC WORKS AND TRANSPORTATION Public Works e. A resolution authorizing the approval of Change Order No. 1 for Wright Brothers Construction Company, Inc. of Charleston, TN, relative to Contract No. D-18-002-201, Gravity Sewer Relocation – former Harriet Tubman Homes Site, for an increased amount of $89,740.10, for a revised contract amount of $1,260,099.10, plus a contingency amount of $120,000.00, for an amount not to exceed $1,380,099.10. ​(District 8) f. A resolution authorizing payment to Santek Environmental, Inc. (Santek) for three (3) years for Bradley County or Rhea County landfill disposal of biosolid sludge and other special waste, for a total amount not to exceed $90,000.00. g. A resolution authorizing a renewal of year three (3) of a five (5) year term for the on-call blanket contracts for professional services for the support of Wastewater Capital Improvements Program, Contract No. W-18-001, for the nineteen (19) consultant firms listed in this resolution that submitted qualifications in the six (6) different categories per their qualification package, in the amount of $13,174,597.00. h. A resolution authorizing the approval of Change Order No. 3 for Jacobs Engineering Group relative to Contract No. W-17-006-101, Program Management for Consent Decree Implementation, a Consent Decree Project for the renewal of year four (4) of the five (5) year program, in the amount of $3,485,351.12, for a revised contract amount of $9,948,136.74. ​(Consent Decree) VIII. Purchases. IX. Other Business. X. Committee Reports. XI. Recognition of Persons Wishing to Address the Council. XII. Adjournment. Revised Agenda for Tuesday, May 19, 2020 Page ​4 TUESDAY, MAY 26, 2020 CITY COUNCIL AGENDA 6:00 PM 1. Call to Order by Chairman Henderson. 2. Pledge of Allegiance/Invocation (Vice-Chairman Smith). 3. Special Presentation. 4. Minute Approval. Order of Business for City Council 5. Ordinances - Final Reading​: PLANNING a. 2019-0133 Southern Spear (M-1 Manufacturing Zone, M-2 Light Industrial Zone, and R-1 Residential Zone to UGC Urban General Commercial Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone properties located a 901 South Holtzclaw Avenue, 903, 9105, and 1001 South Greenwood Avenue, two unaddressed parcels in the 1300 blocks of Bennett and Anderson Avenue, more particularly described herein, from M-1 Manufacturing Zone, M-2 Light Industrial Zone, and R-1 Residential Zone to UGC Urban General Commercial Zone, subject to certain conditions. ​(Alternate Version #2) (Deferred from 10-15-2019) (Districts 8 & 9) PUBLIC WORKS AND TRANSPORTATION Public Works b. MR-2020-037 Maverick Development Group (Abandonment). An ordinance closing and abandoning a sewer easement in the 8000-8200 block of Shallowford Road on property located at Tax Map No. 149N-A-007 thru 010, as detailed on the attached map, subject to certain conditions. ​(District 4) (Recommended for approval by Public Works) Revised Agenda for Tuesday, May 19, 2020 Page ​5 6. Ordinances - First Reading: FINANCE a. An ordinance amending Ordinance No. 13473, known as “the Fiscal Year 2019-2020 Operations Budget Ordinance” so as to appropriate $70,000.00 to the Chattanooga Zoo for operating expenses due to closure as a result of Executive Order No. 2020-06 to close as precaution due to the COVID-19 virus pandemic wherein funds are reallocated from the Department of Public Works. 7. Resolutions​: ECONOMIC AND COMMUNITY DEVELOPMENT a. A resolution declaring surplus of a 2.94 acre portion of Tax Map No. 136C-A-002.01 in the 2000 block of Curtain Pole Road and entering into a Donation Agreement with Chattanooga Area Food Bank, Inc., a registered non-profit, in substantially the form attached, and to execute any related documents for the conveyance of the property for the purpose of leading a network of partners in eliminating hunger and promoting better nutrition for the benefit of the community. ​(District 8) FINANCE b. A resolution authorizing a payment to the Southeast Tennessee Development District for 2020 assessment dues, in the amount of $35,211.54 and the Regional Tourism Initiative, in the amount of $5,000.00, for a total amount not to exceed $40,211.54. HUMAN RESOURCES c. A resolution authorizing the Chief Human Resources Officer to extend an existing agreement with BlueCross BlueShield of Tennessee to provide health plan administration services to active and retired employees to include a 24 hour nurse line, a high tech imaging program, a maternity program, a voluntary vision plan, and a wellness incentive program for active employees only at the rate of $28.27 per active employee per month and a rate of $27.71 per retired employee per month for the first of two (2) optional renewal terms beginning July 1, 2020, at the approximate annual cost of $1.2 million. d. A resolution authorizing the Chief Human Resources Officer to enter into an agreement with Cigna to provide active City employees with two (2) PPO dental plan options and one (1) HMO dental plan wherein dental options for retirees will consist of both a PPO and an HMO plan option, for a contract term of one (1) year beginning July 1, 2020, and includes two (2) optional one (1) year renewal terms based upon an approximate annual employee paid cost of $1,350,000.00. Revised Agenda for Tuesday, May 19, 2020 Page ​6 e. A resolution authorizing the Chief Human Resources Officer to renew Purchase Order Contract No. 553987 with Gallagher Benefits Service, Inc. for the first and final renewal option through May 2021 with an increased amount for implementation support of $60,000.00, for a total amount not to exceed $210,000.00. f. A resolution authorizing the Chief Human Resources Officer to extend an existing agreement with The Hartford to provide Pension Long Term Disability (LTD) insurance at the rate of $0.48 per $100.00 of covered salary and a Family Medical Leave Act (FMLA) leave management service at the rate of $1.85 per employee per month and will offer City employees Voluntary Short Term Disability (STD) insurance for the second of two (2) optional renewal terms beginning July 1, 2020, at the approximate cost of $820,000.00. g. A resolution authorizing the Chief Human Resources Officer to extend an existing agreement with Unum Group to provide group life insurance at the rate of $0.119 per $1,000.00 of covered salary and Accidental Death and Dismemberment (AD&D) insurance at the rate of $0.119 per $1,000.00 and will offer City employees voluntary life and (AD&D) insurance for a second of two (2) optional renewal terms beginning July 1, 2020, at the approximate cost of $578,000.00. h. A resolution authorizing the Chief Human Resources Officer to extend and increase Purchase Order No. 552562 with Race Forward to continue work with Government Alliance on Race and Equity (GARE) for consultative services, training, and a racial equity action plan for Chattanooga City Government, in the amount of $25,000.00, for a total amount not to exceed $112,990.00. POLICE i. A resolution authorizing the Chattanooga Police Department to apply for, and if awarded, to accept the Fiscal Year 2020 BJA Coronavirus Emergency Supplemental Funding Program grant through the Department of Justice, Office of Justice Programs, for a period of two (2) years beginning January 20, 2020 through January 19, 2022, for a total amount of $374,730.00. PUBLIC WORKS AND TRANSPORTATION Public Works j. A resolution authorizing the approval of Change Order No. 1 for P&C Construction, Inc. of Chattanooga, TN, relative to Contract No. R-18-004-201, the Scramble Interactive Streetscape on 1​st Street, for an increased amount of $157,292.00, for a revised contract amount of $990,398.55, plus a contingency amount of $99,040.00, for an amount not to exceed $1,089,438.55. ​(District 7) Revised Agenda for Tuesday, May 19, 2020 Page ​7 k. A resolution authorizing the renewal of Contract No. E-16-001-401, on-call blanket contracts for Resident Project Representative Services (RPR) for year five (5) of five (5) with (1) Woods Environmental and Infrastructure Solutions, Inc.; (2) Arcadis, US, Inc.; (3) ASA Engineering and Consulting, Inc.; (4) Barge Solutions; (5) CD Technical Services; (6) CTI Engineers, Inc.; (7) McGill Associates, P.A.; (8) S&ME, Inc.; (9) Thompson Engineering, Inc.; (10) Vaughn & Melton Consulting Engineers; and (11) Volkert, Inc., for year five (5) of a five (5) year term, within these eleven (11) professional firms estimated at $1,250,000.00 total annually, for use by all departments. l. A resolution authorizing year four (4) of a four (4) year term for the on-call blanket contract(s) for Geo-Environmental Consulting and Construction Materials Testing Services, Contract No. E-16-007-301, with the following firms: (1) Geoservices, LLC; (2) K.S. Ware and Associates, LLC; (3) S&ME, Inc.; (4) Stantec Consulting Services, Inc.; (5) Terracon Consultants, Inc.; and (6) Thompson Engineering, Inc.; based on the three (3) services categories of geotechnical, construction materials testing, and environmental services that each consultant qualified for, with an annually not to exceed amount of $400,000.00. m. A resolution authorizing the Administrator for the Department of Public Works to renew year two (2) of a four (4) year term for the blanket contract for professional services for the continuing on-call environmental consulting services for asbestos, lead, indoor air quality, and other environmental assessments, Contract No. E-19-002-301, for the following eight (8) referenced consultant firms, with an annual amount not to exceed $250,000.00. n. ​A resolution authorizing the Administrator for the Department of Public Works to award Contract No. E-20-008-201 to Crowder Gulf of Theodore, AL, for Disaster Debris Collection and Disposal Contract, for a contract amount of $447,540.00. o. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. E-20-009-201 to Tetra Tech, Inc. of Maitland, FL, for Disaster Debris Collection and Disposal Monitoring Contract, for a contract amount of $168,410.00. 8. Purchases. 9. Other Business. 10. Committee Reports. 11. Recognition of Persons Wishing to Address the Council. 12. Adjournment.  May 19, 2020 Council Meeting Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT ITEM DESCRIPTION REQUESTED RETURNED LOWEST/BEST BIDDER ESTIMATE FUND NAME SUMMARY LINK New Blanket Contract is for twelve Santek Waste Services dba (12) months with option to renew for City Wide Services Refuse & Recyclables Transport Waste Services of Tennssee, LLC (2) additional twelve (12) month Division, Public 9 4 $2,500,000.00 General Fund R197304 Services 650 25th Street NW, Suite 100 terms. The award will go to the Works Cleveland, TN 37311 lowest and fully responsive bid Waste Services of Tennessee, LLC Fleet Management Ford of Dalton Purchase of one (1) Ford F-350 Ford F-350 Crew Cab 4x2 with Division, Public 7 4 925 Shugart Road $48,767.00 Fleet Fund Crew Cab 4x2 with Knapheide R197637 Ftatbed Body Works Dalton, GA 30720 Flatbed Body based on lowest bid. Blanket Contract Renewal for Tri- Axle Dump Trucks, Fleet Fleet Management Lee-Smith, Inc Management Division, Public Division, Public Tri-Axle Dump Trucks 6 5 2600 8th Avenue $752,000.00 Fleet Fund Works. This is the second (2nd) PO 549193 Works Chattanooga, TN 37407 and final contract renewal option for twelve (12) months. This renewal includes a 3.3% price increase. TT of Columbia Inc Purchase of three (3) Vehicles Chattanooga Police Vehicles 0 0 106 S. James Campbell Blvd $78,130.00 Narcotics Fund utilizing the State of Tennessee R196840 Department Columbia, TN 38401 Contract No. SWC209-64423. Wilson County Motor Company Purchase of one (1) Vehicle utilizing Chattanooga Police Vehicles 0 0 LLC 903 S. Hartman Drive $26,160.00 Narcotics Fund the State of Tennessee Contract R198568 Department Lebanon, TN 37090 No. SWC209-64414. MB of Murfreesboro Nissan LLC Purchase of one (1) Vehicle utilizing Chattanooga Police Vehicles 0 0 PO Box 10968 $26,900.00 Narcotics Fund the State of Tennessee Contract R198573 Department Murfreesboro, TN 37129 No. SWC209-64462. Purchase of Winchester Precision Delta Corporation Chattanooga Police Ammunition utilizing the State of Ammunition 0 0 PO Box 128 $82,824.64 General Fund R198646 Department Tennessee Contract No. SWC331- Ruleville, MS 38771 55314. Purchase of Rieker Curve Advisory Reporting Service Equipment (CARS). Rieker, Inc. is the sole Chattanooga Rieker, Inc. provider for Rieker Curve Advisory Rieker Curve Advisory Reporting Department Of 0 0 34 Mt.Pleasant Road $53,557.80 General Fund Reporting Service Equipment R198656 Service Equipment (CARS) Transportation Aston, PA 19104 (CARS). T.C.A.. allows this single source purchase exempted from the usual advertising and bidding procedures. Respectfully submitted, Vickie Haley, Interim Director of Purchasing  May 19, 2020 Council Meeting Contract Renewal Notifications - For Infomational Purposes Department Feedback Still Being Refined ANNUAL COST DOCUMENTATION Responsiveness Timeliness of Accuracy of DEPARTMENT ITEM DESCRIPTION LOWEST/BEST BIDDER ESTIMATE SUMMARY LINK Other notes to contact delivery invoicing GameTime, Inc 2nd and Final renewal. Using the Parks Division, Playground & Outdoor Fitness 150 Playcore Drive SE $100,000.00 Omnia Partners/U.S. Communities PO 548762 Renew. Public Works Equipment Ft. Payne, AL 35967 Contract No. 2017001134 TruGreen Parks Division, Turf Management & Chemical 2nd and Final renewal. Sent to 17 4135 S. Creek Road $50,000.00 PO 549649 Renew. Public Works Applications for Parks vendors and recieved 3 bids. Chattanooga, TN 37406 Waste Resources Chemsearch Division, Public Sewer Treating Chemicals 2727 Chemsearch Blvd. $60,000.00 2nd & Final Renewal Option PO 550065 Renew. Works Irving, TX 75062 Waste Resources Chattanooga Armature Works Vibration Analysis & Infrared Division, Public 1209 E. 23rd Street $70,000.00 1st of 2 Renewal Options PO 554630 Renew. Thermographic Serivces Works Chattanooga, TN 37408 Waste Resources Diaster Master Division, Public Cleanup Sewer Backup Services 4605 Shawhan Rd. $550,000.00 2nd & Final Renewal Option PO 549781 Renew. Works Chattanooga, TN 37411 Respectfully submitted, Vickie Haley, Interim Director of Purchasing  S May 19, 2020 Council Meeting Date Dept Description Supplier Explanation Event Type Public Works/Building Electrostatic Spray Disinfecting of Council building as needed; up to 20 applications. PO# 5/12/20 Jan-Pro of East Tennessee COVID Maintenance Disinfection Services 557765 $16,907.00.