City Council

Last saved on 05/26/2020 11:30 AM TUESDAY, MAY 26, 2020 CITY COUNCIL REVISED AGENDA 6:00 PM I. Call to Order by Chairman Henderson. II. Pledge of Allegiance/Invocation (Vice-Chairman Smith). III. Special Presentation. IV. Minute Approval. Order of Business for City Council V. Ordinances – Final Reading​: PUBLIC WORKS AND TRANSPORTATION Public Works a. MR-2020-037 Maverick Development Group (Abandonment). An ordinance closing and abandoning a sewer easement in the 8000-8200 block of Shallowford Road on property located at Tax Map No. 149N-A-007 thru 010, as detailed on the attached map, subject to certain conditions. ​(District 4) (Recommended for approval by Public Works) VI. Ordinances – First Reading​: FINANCE a. An ordinance amending Ordinance No. 13473, known as “the Fiscal Year 2019-2020 Operations Budget Ordinance” so as to appropriate $70,000.00 to the Chattanooga Zoo for operating expenses due to closure as a result of Executive Order No. 2020-06 to close as precaution due to the COVID-19 virus pandemic wherein funds are reallocated from the Department of Public Works. Revised Agenda for Tuesday, May 26, 2020 Page ​2 VII. Resolutions: ECONOMIC AND COMMUNITY DEVELOPMENT a. A resolution declaring surplus of a 2.94 acre portion of Tax Map No. 136C-A-002.01 in the 2000 block of Curtain Pole Road and entering into a Donation Agreement with Chattanooga Area Food Bank, Inc., a registered non-profit, in substantially the form attached, and to execute any related documents for the conveyance of the property for the purpose of leading a network of partners in eliminating hunger and promoting better nutrition for the benefit of the community. ​(District 8) FINANCE b. A resolution authorizing a payment to the Southeast Tennessee Development District for 2020 assessment dues, in the amount of $35,211.54 and the Regional Tourism Initiative, in the amount of $5,000.00, for a total amount not to exceed $40,211.54. HUMAN RESOURCES c. A resolution authorizing the Chief Human Resources Officer to extend an existing agreement with BlueCross BlueShield of Tennessee to provide health plan administration services to active and retired employees to include a 24 hour nurse line, a high tech imaging program, a maternity program, a voluntary vision plan, and a wellness incentive program for active employees only at the rate of $28.27 per active employee per month and a rate of $27.71 per retired employee per month for the first of two (2) optional renewal terms beginning July 1, 2020, at the approximate annual cost of $1.2 million. d. A resolution authorizing the Chief Human Resources Officer to enter into an agreement with Cigna to provide active City employees with two (2) PPO dental plan options and one (1) HMO dental plan wherein dental options for retirees will consist of both a PPO and an HMO plan option, for a contract term of one (1) year beginning July 1, 2020, and includes two (2) optional one (1) year renewal terms based upon an approximate annual employee paid cost of $1,350,000.00. e. A resolution authorizing the Chief Human Resources Officer to renew Purchase Order Contract No. 553987 with Gallagher Benefits Service, Inc. for the first and final renewal option through May 2021 with an increased amount for implementation support of $60,000.00, for a total amount not to exceed $210,000.00. Revised Agenda for Tuesday, May 26, 2020 Page ​3 f. A resolution authorizing the Chief Human Resources Officer to extend an existing agreement with The Hartford to provide Pension Long Term Disability (LTD) insurance at the rate of $0.48 per $100.00 of covered salary and a Family Medical Leave Act (FMLA) leave management service at the rate of $1.85 per employee per month and will offer City employees Voluntary Short Term Disability (STD) insurance for the second of two (2) optional renewal terms beginning July 1, 2020, at the approximate cost of $820,000.00. g. A resolution authorizing the Chief Human Resources Officer to extend an existing agreement with Unum Group to provide group life insurance at the rate of $0.119 per $1,000.00 of covered salary and Accidental Death and Dismemberment (AD&D) insurance at the rate of $0.119 per $1,000.00 and will offer City employees voluntary life and (AD&D) insurance for a second of two (2) optional renewal terms beginning July 1, 2020, at the approximate cost of $578,000.00. h. A resolution authorizing the Chief Human Resources Officer to extend and increase Purchase Order No. 552562 with Race Forward to continue work with Government Alliance on Race and Equity (GARE) for consultative services, training, and a racial equity action plan for Chattanooga City Government, in the amount of $25,000.00, for a total amount not to exceed $112,990.00. POLICE i. A resolution authorizing the Chattanooga Police Department to apply for, and if awarded, to accept the Fiscal Year 2020 BJA Coronavirus Emergency Supplemental Funding Program grant through the Department of Justice, Office of Justice Programs, for a period of two (2) years beginning January 20, 2020 through January 19, 2022, for a total amount of $374,730.00. PUBLIC WORKS AND TRANSPORTATION Public Works j. A resolution authorizing the approval of Change Order No. 1 for P&C Construction, Inc. of Chattanooga, TN, relative to Contract No. R-18-004-201, the Scramble Interactive Streetscape on 1​st Street, for an increased amount of $157,292.00, for a revised contract amount of $990,398.55, plus a contingency amount of $99,040.00, for an amount not to exceed $1,089,438.55. ​(District 7) Revised Agenda for Tuesday, May 26, 2020 Page ​4 k. A resolution authorizing the renewal of Contract No. E-16-001-401, on-call blanket contracts for Resident Project Representative Services (RPR) for year five (5) of five (5) with (1) Woods Environmental and Infrastructure Solutions, Inc.; (2) Arcadis, US, Inc.; (3) ASA Engineering and Consulting, Inc.; (4) Barge Solutions; (5) CD Technical Services; (6) CTI Engineers, Inc.; (7) McGill Associates, P.A.; (8) S&ME, Inc.; (9) Thompson Engineering, Inc.; (10) Vaughn & Melton Consulting Engineers; and (11) Volkert, Inc., for year five (5) of a five (5) year term, within these eleven (11) professional firms estimated at $1,250,000.00 total annually, for use by all departments. l. A resolution authorizing year four (4) of a four (4) year term for the on-call blanket contract(s) for Geo-Environmental Consulting and Construction Materials Testing Services, Contract No. E-16-007-301, with the following firms: (1) Geoservices, LLC; (2) K.S. Ware and Associates, LLC; (3) S&ME, Inc.; (4) Stantec Consulting Services, Inc.; (5) Terracon Consultants, Inc.; and (6) Thompson Engineering, Inc.; based on the three (3) services categories of geotechnical, construction materials testing, and environmental services that each consultant qualified for, with an annually not to exceed amount of $400,000.00. m. A resolution authorizing the Administrator for the Department of Public Works to renew year two (2) of a four (4) year term for the blanket contract for professional services for the continuing on-call environmental consulting services for asbestos, lead, indoor air quality, and other environmental assessments, Contract No. E-19-002-301, for the following eight (8) referenced consultant firms, with an annual amount not to exceed $250,000.00. n. ​A resolution authorizing the Administrator for the Department of Public Works to award Contract No. E-20-008-201 to Crowder Gulf of Theodore, AL, for Disaster Debris Collection and Disposal Contract, for a contract amount of $447,540.00. o. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. E-20-009-201 to Tetra Tech, Inc. of Maitland, FL, for Disaster Debris Collection and Disposal Monitoring Contract, for a contract amount of $168,410.00. VIII. Purchases. IX. Other Business. X. Committee Reports. XI. Recognition of Persons Wishing to Address the Council. XII. Adjournment. Revised Agenda for Tuesday, May 26, 2020 Page ​5 TUESDAY, JUNE 2, 2020 CITY COUNCIL AGENDA 6:00 PM 1. Call to Order by Chairman Henderson. 2. Pledge of Allegiance/Invocation (Councilman Ledford). 3. Special Presentation. 4. Minute Approval. Order of Business for City Council 5. Ordinances - Final Reading​: FINANCE a. An ordinance amending Ordinance No. 13473, known as “the Fiscal Year 2019-2020 Operations Budget Ordinance” so as to appropriate $70,000.00 to the Chattanooga Zoo for operating expenses due to closure as a result of Executive Order No. 2020-06 to close as precaution due to the COVID-19 virus pandemic wherein funds are reallocated from the Department of Public Works. 6. Ordinances - First Reading: FINANCE a. An ordinance amending Ordinance No. 13473, known as “the Fiscal Year 2019-2020 Operations Budget Ordinance” so as to appropriate $7.5 million with $1,875,000.00 or twenty-five (25%) percent of state and local matching funds related to Federal Emergency Management Agency (FEMA) funds administered by the United States Department of Homeland Security, Major Disaster Declaration, Tennessee Severe Storms, Tornadoes, Straight-Line Winds, and Flooding (DR-4541), incident period April 12, 2020 to April 13, 2020, declared on April 24, 2020, to repair damage from recent tornado. 7. Resolutions​: ECONOMIC AND COMMUNITY DEVELOPMENT a. A resolution authorizing the Administrator for the Department of Economic and Community Development to enter into an artwork creation agreement with Eric Finley for Avondale YFD Center murals, for an amount not to exceed $24,500.00. Revised Agenda for Tuesday, May 26, 2020 Page ​6 b. A resolution authorizing the waiver of park rental fees for Friends of the Festival in support of Riverfront Nights for the dates of July 11, July 18, July 25, August 1, August 8, and August 15, in the amount of $36,000.00. FINANCE c. A resolution authorizing the acceptance of Federal Emergency Management Agency (FEMA) funds administered by the United States Department of Homeland Security, Major Disaster Declaration, Tennessee Severe Storms, Tornadoes, Straight-Line Winds, and Flooding (DR-4541), incident period April 12, 2020 to April 13, 2020, declared on April 24, 2020, to repair damage from recent tornado. POLICE d. A resolution authorizing the ​Chief of the Chattanooga Police Department to enter into a one (1) year blanket agreement with Leica Geosystems, Inc. to provide service repairs, updates, and warranty service for Police ScanStation equipment, beginning May 25, 2020 through May 24, 2021, with one (1) optional annual renewal and an annual spend limit not to exceed $40,000.00. PUBLIC WORKS AND TRANSPORTATION Public Works e. A resolution authorizing the approval of Change Order No. 1 for CTI Engineers, Inc. relative to Contract No. W-16-021-101, MBWWTP Recycle Pump Stations and Drain System Upgrade, a Non-Consent Decree Project, for an increased amount of $65,278.69, for a revised contract amount of $543,278.69. ​(District 1) f. A resolution ​authorizing the Administrator for the Department of Public Works to apply for and, if awarded, accept a Tennessee Agricultural Enhancement Program (TAEP) Grant, in the amount of $20,000.00, with a 50/50 match sponsored by the Water Quality Program, up to the grant amount not to exceed $20,000.00, for a total amount of $40,000.00. ​(District 4) g. A resolution authorizing the approval of Change Order No. 2 (Final) for Tri-State Roofing Contractor, LLC of Chattanooga, TN, relative to Contract No. Y-18-004-201, Replacement Roofing System for Brainerd YFD Center Building, for an increased amount of $5,121.00, to release the remaining contingency amount of $1,379.00, for a revised contract amount of $92,060.00. ​(District 5) Revised Agenda for Tuesday, May 26, 2020 Page ​7 h. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. Y-20-009-201 to Porter Roofing Contractors, Inc. of Morrison, TN, Replacement Roofing System for Cedar Hill Head Start, in the amount of $155,291.00, plus a contingency amount of $15,500.00, for an amount not to exceed $170,791.00. ​(District 7) i. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. Y-20-010-201 to Willoughby Roofing and Sheet Metal, Inc. of Cullman, AL, Replacement Roofing System for Avondale Head Start, in the amount of $68,529.00, plus a contingency amount of $6,850.00, for an amount not to exceed $75,379.00. ​(District 9) j. A resolution authorizing the Administrator for the Department of Public Works to renew Contract No. W-19-002-201 with Talley Construction Company, Inc. for twelve (12) months with one (1) renewal remaining for the purposes of sanitary sewer installation and installation and repair at ISS and related facilities blanket contract, in the amount of $1,650,000.00. k. A resolution authorizing the Administrator for the Department of Public Works to execute a professional services contract with Stantec, Inc. for consulting services related to the Regional Resilience Planning Project, for an amount not to exceed $200,000.00. l. A resolution authorizing the Administrator for the Department of Public Works to apply for, and if awarded, accept a grant to support the Regional Resilience Planning Project from EPB, for a total amount of $100,000.00. 8. Purchases. 9. Other Business. 10. Committee Reports. 11. Recognition of Persons Wishing to Address the Council. 12. Adjournment.  May 26, 2020 Council Meeting Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT ITEM DESCRIPTION REQUESTED RETURNED LOWEST/BEST BIDDER ESTIMATE FUND NAME SUMMARY LINK New Blanket Contract is for twelve Santek Waste Services dba (12) months with option to renew for City Wide Services Refuse & Recyclables Transport Waste Services of Tennssee, LLC (2) additional twelve (12) month Division, Public 9 4 $2,500,000.00 General Fund R197304 Services 650 25th Street NW, Suite 100 terms. The award will go to the Works Cleveland, TN 37311 lowest and fully responsive bid Waste Services of Tennessee, LLC New Blanket Contract is for twelve (12) months with option to renew for City Wide Services ServPro of Chattanooga Biohazard Removal & Disposal (2) additional twelve (12) month Division, Public 6 3 9028 Jetrail Drive $25,000.00 General Fund R197921 Services terms. The award is recommended Works Ooltewah, TN 37363 to the lowest bid ServPro of Chattanooga New Blanket Contract is for twelve (12) months with option to renew for City Wide Services Davis Kee Outdoor, LLC (2) additional twelve (12) month Division, Public Tree Planting Services 6 2 P.O. Box 15395 $30,000.00 General Fund R198204 terms. The award is recommended Works Chattanooga, TN 37415 to the lowest bid Davs Kee Outdoor, LLC New Blanket Contract is for twelve Facilities (12) months with option to renew for Gallaher & Associates, Inc Management Card Access Security System (2) additional twelve (12) month 6 2 155 Hunt Drive $210,000.00 General Fund R195987 Division, Public Support Services & Parts terms. The award is reommended Rossville, GA 30741 Works to the lowest bid Gallaher & Associates, Inc New Blanket Contract is for twelve (12) months with option to renew for 1. American Paper & Twine (2) additional twelve (12) month Company terms. The award is recommended $90,000.00 General Fund R195983 2134 Amnicola Hwy to the lowest responsive bidders. Chattanooga, TN 37406 American Paper & Twine Company Facilities bid 92% of the products that were Management Janitorial & Cleaning Supplies listed on the bid spreadsheet. 10 3 Division, Public (Award to 2 bidders) New Blanket Contract is for twelve Works (12) months with option to renew for 2. Staples (2) additional twelve (12) month 408 N. Cedar Bluff Road, Suite terms. The award is recommend to $40,000.00 General Fund R195983 450 the lowest responsive bidders . Knoxville, TN 37923 Staples bid 96% of the products that were listed on the bid spreadsheet.  May 26, 2020 Council Meeting Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT ITEM DESCRIPTION REQUESTED RETURNED LOWEST/BEST BIDDER ESTIMATE FUND NAME SUMMARY LINK New Blanket Contract is for twelve (12) months with option to renew for (2) additional twelve (12) month Youth and Family Diapers 4 Less, Inc terms.The award is reommended to Development- Diapers and Wipes 7 3 13460 60TH PL N #110 $55,000.00 Grant Funding the bid that best met specifications, R197090 Head Start Division Plymouth, MN 55446 Diapers 4 Less, Inc. The other two bids did not meet the absorbency and thickness requirements of the specifications. Respectfully submitted, Vickie Haley, Interim Director of Purchasing