City Council

Last saved on 01/26/2021 10:58 AM TUESDAY, JANUARY 26, 2021 CITY COUNCIL REVISED AGENDA 6:00 PM I. Call to Order by Chairman Henderson. II. Pledge of Allegiance/Invocation (Chairman Henderson). III. Special Presentations. Tribute to Chris Ramsey By Councilwoman Demetrus Coonrod and Presentation of Memorial Video to Honor Lives Lost to COVID By Maura Sullivan IV. Minute Approval. Order of Business for City Council V. Ordinances – Final Reading​: PLANNING a. 2020-0180 Chris Anderson (R-1 Residential Zone and R-2 Residential Zone to R-3 Residential Zone). An ordinance to amend Chattanooga City Code, Part II, Chapter 38, Zoning Ordinance, so as to rezone properties located at 4150, 4200, and 4216 Randolph Circle, from R-1 Residential Zone and R-2 Residential Zone to R-3 Residential Zone, subject to certain conditions. ​ (District 5) (Alternate Version) VI. Ordinances – First Reading​: (None) VII. Resolutions: ECONOMIC AND COMMUNITY DEVELOPMENT a. A resolution authorizing the Mayor to enter into a Donation Agreement, in substantially the form attached, with the A.I.M. Center, Inc., for the development of affordable housing on the property located at 1815 E. Main Street, identified as Tax Parcel No. 156B-D-009, and to execute all documents necessary to complete the transaction. ​(District 8) Revised Agenda for Tuesday, January 26, 2021 Page ​2 INFORMATION TECHNOLOGY b. A resolution authorizing the Chief Information Officer (CIO) to enter into a five (5) year agreement with Ron Turley Associates, Inc. for cloud hosted fleet maintenance software and support, to be used by the City Fleet Services Department, for an amount not to exceed $204,485.00. MAYOR’S OFFICE c. A resolution confirming the Mayor’s appointment of Dana Moody to the Historic Zoning Commission. d. A resolution confirming the Mayor’s re-appointments of Mark Harrison, Eric Sines, and Robert “Michael” Payne to the Wastewater Regulations and Appeals Board. e. A resolution confirming the Mayor’s re-appointments of Anna Massey, Jamie Blanton, Brandon Bacon, John Coffelt, David Hudson, and Joe Boshers to the Stormwater Regulations Board. OFFICE OF MULTICULTURAL AFFAIRS f. A resolution authorizing the Director of the Office of Multicultural Affairs to enter into a Collaboration Agreement with The Company Lab (“Co.Lab”) to provide funding for the lead staff position of the Chattanooga Kiva Program in the amount of $43,000.00 during Fiscal Year 2021 as approved by the FY21 Operating Budget Ordinance No. 13558. PUBLIC WORKS AND TRANSPORTATION Public Works g. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. Y-17-005-202, East Lake YFD Abatement and Demolition Project, to Complete Demolition Services, LLC, of Carrollton, GA, in the amount of $71,000.00, with a contingency amount of $7,000.00, for an amount not to exceed $78,000.00. ​(District 7) h. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. Y-17-005-201, East Lake YFD Center Renovations, to TriCon, Inc., of Cleveland, TN, in the amount of $3,685,750.00, with a contingency amount of $365,000.00, for a not to exceed amount of $4,050,750.00. ​(District 7) i. A resolution authorizing payment to Tennessee One-Call System for 2021 utilizing the system for annual billing, in the amount of $41,429.05. VIII. Purchases. Revised Agenda for Tuesday, January 26, 2021 Page ​3 IX. Other Business. (Listed below:) ● Appointment of Dr. John Schaerer to the Health, Educational, and Housing Facility Board (HEB) (District 4) ● Trader Joe’s East, Inc. d/b/a Trader Joe’s #787, Certificate of Compliance, (District 4) ● Board Appointments IX. Committee Reports. X. Recognition of Persons Wishing to Address the Council. XI. Adjournment. Revised Agenda for Tuesday, January 26, 2021 Page ​4 TUESDAY, FEBRUARY 2, 2021 CITY COUNCIL AGENDA 6:00 PM 1. Call to Order by Chairman Henderson. 2. Pledge of Allegiance/Invocation (Councilman Mitchell). 3. Special Presentation. Black History Month Proclamation By Councilman Russell Gilbert 4. Minute Approval. Order of Business for City Council 5. Ordinances - Final Reading​: (None) 6. Ordinances - First Reading: PUBLIC WORKS AND TRANSPORTATION Transportation a. MR-2020-0023 Thomas Coutu and Laura Knight (Abandonment). An ordinance closing and abandoning the eastern right-of-way of the 300 block of Tucker Street, as detailed on the attached map, subject to certain conditions. ​(District 2) (Recommended for approval by Transportation) b. MR-2020-0175 Dane Bradshaw/Riverton, LLC (Easement). An ordinance establishing an easement across city-owned real property located at 1210 Mercer Street for the construction of a public right-of-way within the easement. ​(District 2) (Recommended for approval by Transportation) Revised Agenda for Tuesday, January 26, 2021 Page ​5 7. Resolutions​: ECONOMIC AND COMMUNITY DEVELOPMENT a. A resolution authorizing the Mayor or his designee to enter into a First Agreement to Exercise Option to Renew, in substantially the form attached, with the Forgotten Child Fund, Inc., to lease approximately 1,142 square feet of office space located at 1715 E. Main Street, identified as Tax Parcel No. 156B-D-011, for two (2) additional terms of one (1) year each, for the period through October 31, 2021, for the amount of $1.00 per year. ​(District 8) b. A resolution authorizing the Administrator for the Department of Economic and Community Development to amend the guidelines for the Affordable Housing Fund to allow up to $500,000.00 to be utilized for rent, mortgage, and utility assistance for low-to-moderate income households impacted by COVID-19. INFORMATION TECHNOLOGY c. A resolution authorizing the Chief Information Officer (CIO) to renew blanket agreement with IT Pipes, LLC for the purchase of sewer asset inspection products and services for first optional one year renewal term beginning January 1, 2021 and ending December 31, 2021, with one optional annual renewal remaining, for an amount not to exceed $60,000.00 for contract year. PUBLIC WORKS AND TRANSPORTATION Public Works d. A resolution authorizing the Administrator for the Department of Public Works to approve Change Order No. 2 (Final), for CTI Engineers, Inc., relative to Contract No. W-16-021-101, MBWWTP Recycle Pump Stations and Drain System Upgrade, a Non-Consent Decree Project, for a decreased amount of $335.45, for a revised contract amount of $542,943.24. ​(District 1) e. A resolution authorizing the Administrator for the Department of Public Works to approve Change Order No. 1, with Reeves Young LLC, of Sugar Hill, GA, for Contract No. W-17-004-201, Chattanooga Wet Weather Combined Sewer Storage - Phase 1, a Consent Decree Project, for an increased amount of $6,477,193.99, for a revised contract amount of $53,046,293.99, with a contingency amount of $2 million, for an amount not to exceed $55,046,293.99. ​(Consent Decree) (District 1) Revised Agenda for Tuesday, January 26, 2021 Page ​6 f. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. R-17-004-201, Greenway Farms New Conference Facility, to J&J Contractors, Inc., of Chattanooga, TN, in the amount of $1,577,600.00, plus a contingency amount of $150,000.00, for an amount not to exceed $1,727,600.00. (District 3) g. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. R-20-017-204, Summit of Softball Complex Improvements from the Easter Tornado 2020 - Backstop Area and Outfield Netting Replacement, to Premier Fence, LLC, of Murfreesboro, TN, in the amount of $195,472.62, with a contingency amount of $20,000.00, for an amount not to exceed $215,472.62. (District 4) Transportation h. A resolution authorizing the Administrator for the Department of Transportation to enter into a Partnership Agreement, Project No. T-21-004-809, with EMJ Corporation for the River Rock Project located at 100 East 4th Street and to accept a contribution of $45,535.14 towards the cost of eighteen (18) modern light fixtures, including installation and wiring. ​(District 7) 8. Purchases. 9. Committee Reports. 10. Recognition of Persons Wishing to Address the Council. 11. Adjournment.  January 26, 2021 Council Meeting Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT ITEM DESCRIPTION REQUESTED RETURNED LOWEST/BEST BIDDER ESTIMATE FUND NAME SUMMARY LINK Purchase of three (3) John Deere Gator City Wides TriGreen Equipment LLC Purchase of three (3) John Deere HPX615E Utility Vehicles. This purchase Services Division, 0 0 340 9th Avenue North $37,158.03 General Fund R207263 Gator HPX615E Utility Vehicles is using the Sourcewell Contract No. Public Works Franklin, TN 37064 0621178-DAC Two (2) New Blanket Contracts for Generator Maintenance, Testing & (1) Energy Systems Southeast, LLC Repair Services. Contracts are for twelve 3235 Veterans Circle (12) months with the option to renew for Birmingham, AL 35235 Facilites, Public Generator Maintenance, Testing two (2) additional twelve (12) month 5 4 and $100,000 Total General Fund R206259 Works & Repair Services terms. The award will go to Energy (2) Powersecure Service, Inc Systems Southeast, LLC., and 4068 Stirrup Creek Drive Powersecure Services, Inc., as the best Durham, NC 27703 bids and overall value for the City of Chattanooga. New Blanket Contract for Elevator, Escalator and Lift Inspection, Maintenance, Testing and Repair Elevator, Escalator and Lift Kone, Inc. Services. Contract is for twelve (12) Facilites, Public Inspection, Maintenance, Testing 6 4 3903 Volunteer Dr. Suite 4 $200,000.00 General Fund months with the option to renew for two R206288 Works and Repair Services Chattanooga, TN 37416 (2) additional twelve (12) month terms. The award will go to Kone, Inc., as the best bid and overall value for the City of Chattanooga. New Blanket Contract for Sewer Video & Inspection Services. Contract is for Waste Resources Amtec Surveying, Inc. twelve (12) months with the option to Division, Public Sewer Video & Sonar Inspections 5 5 3355 Lenox Rd. Suite 750 $765,000.00 Interceptor Sewer Operations renew for two (2) additional twelve (12) R205972 Works Atlanta, GA 30326 month terms. The award will go to Amtec Surveying, Inc., as the best bid and overall value for the City of Chattanooga. Purchase of Netzsch Pump Parts. Guthrie Sales & Service is the sole Waste Resources Guthrie Sales & Service provider of this equipment. T.C.A. allows Division, Public Purchase of Netzsch Pump Parts - - 7003 Chadwick Drive, Suite 300 $6,694 + freight Interceptor Sewer Operations this single source purchase exempted R207115 Works Brentwood, TN 37027 from the usual advertising and bidding procedures. Total annual spend for this vendor is over 25K annually. (1) Southern Sales Company 2937 Kraft Dr. P.O. Box 40384 Waste Resources Nashville, TN 37204 Second (2nd) and final renewal option. Division, Public Seepex Pump Parts - - and $500,000 total Interceptor Sewer Operations Both vendors submitted a price increase PO 552954 & 552955 Works (2) Wholesale Supply Group at renewal. P O Box 4080 Cleveland, TN 37320 Best One Tire of Chattanooga Payment of multiple invoices that Fleet Division, 2348 Rossville Blvd incurred after blanket expiration. Total Tire Purchases of Various Sizes - - $8,001.59 Garage Best One Tires Public Works Chattanooga, TN 37408 spend to this vendor exceeds 25k annually.  January 26, 2021 Council Meeting Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT ITEM DESCRIPTION REQUESTED RETURNED LOWEST/BEST BIDDER ESTIMATE FUND NAME SUMMARY LINK Purchase and installation of lights, On-Duty Depot Cameras, and Rumblers for new Police Fleet Division, Light, Camera, Rumbler 10610 Dutchtown Road - - $17,293.00 Garage vehicles. This is a Sole Source On Duty Depot Public Works Installation for Police Vehicles Knoxville, TN 37932 Purchase. Total amount spent exceeds 25k anually. Respectfully submitted, Vickie Haley, Interim Director of Purchasing