City Council

i MINUTES CITY OF CHEROKEE VILLAGE, ARKANSAS REGULAR CITY COUNCIL MEETING Thursday, _ June 15, 2023, 6: 30 P. M., CHEROKEE VILLAGE CITY HALL CALL TO ORDER- Mayor Rose called the City Council Meeting to order at 6: 29 pm on June 15, 2023. PLEDGE OF ALLEGIANCE- Mayor Rose lead the Pledge of Allegiances and observed a moment of Silence. ROLL CALL, ESTABLISH QUORUM— City Clerk Penny Trumpy was attending the ML Conference in Little Rock, and Angela Herndon filled in taking minutes. Roll Call—Present: Harrison, R Tatum, Thompson( per phone), Martin, Smith, Ishmael, J Tatum, Rowland. Mayor and City Attorney. Quorum established. APPROVAL OF AGENDA— Council Member Smith motioned to approve the agenda, seconded by Council Member Harrison. After discussion and Point of Oder called the vote proceeded to approve the agenda as written. Motion passed. Yea's 7, Nay' s 0, Council Member Martin abstained. PUBLIC COMMENTS/ QUESTIONS ON AGENDA ITEMS( limit 3 minutes per person)- None APPROVAL OF MINUTES: Council Member Martin motioned to accept the May 18, 2023 minutes as written, seconded by Council Member Smith. Motion passed Yea's 8, Nay's 0 CORRESPONDENCE: Senior Center— A thank you card from the Senior Center was received. Mayor Rose gave an update on the flooring repair at the Senior Center. Several contractors were called and bids received. All bids are more than the City's budget can do at this time. It was agreed to fix the floor temporarily and wait until next year to replace the flooring. FINANCIAL REPORT: ( INCLUDES SALES TAX REPORTS) Discussion Council member J Tatum motioned to approve the Financial Reports as submitted, seconded by Council Member Thompson, Motion passed. Yea' s 7, Nay's 0, Council Member Martin abstained. MAYOR' S REPORT: update on the( 1) Senior Center,( 2) on the Double B Docks— Mayor and Charlie Akers found a Document dated June 7, 2021 outlining dock regulations. It was agreed from this date forward the guidelines from the International Cities Code would be followed. In Compliance with the Workers Comp Rule 32 a Health and Safety Plan was designed and a committee of, Planning& Zoning, Charlie Akers, Street Dept Joey Sheets and Fire Chief, Kal Dienst was appointed by Mayor Rose. Thanks Fire Chief Dienst for working on the plan an filling it with the Municipal League. This is due to the City having too many Workers Comp claims. The City Council Meeting in July will start at 6 pm. DEPARTMENT REPORTS: See Cherokee Village Web site for reports on File. ANIMAL CONTROL: On File Carryn Nugent the current Animal Control Office is leaving. COMMUNITY SERVICE: DISTRICT COURT: On File FIRE DEPARTMENT: On File PLANNING& ZONING: On File CODE ENFORCEMENT: No Report POLICE DEPARTMENT: On File STREET DEPARTMENT Newsletter: No Report OTHER REPORTS. d A& P Minutes: On File— ECLIPSE UPDATE Jonathan Rhodes— 2° Meeting Wednesday of each Month at 3 pm. AIRPORT Minutes: On File P& Z COMMISSION, No Report STREET COMMITTEE Minutes: No Report TRI- COUNTY SOLID WASTE: No Report WELCOME CENTER: No Report OLD BUSINESS: 1. Phone System— Steve Thompson— Tabled from May. Council Member Thompson asked to table this till August. Council Member Rowland motioned to table the phones until August, Seconded by Council Member Martin. Motion passed. 8 Yea' s, 0 Nays. i 2. Trash Ordinance— Pamela Rowland— Tabled from May. Council Member Rowland asked that this be tabled till August that some details are being worked out. Council Member Smith motioned to table this until August, seconded by Council Member J Tatum. Motion passed 8 Yea' s, 0 Nays. NEW BUSINESS: I. Short Term Special Use Permit 2023- 08 Annual CVFD Pancake Breakfast— Council Member Martin motioned to approve this Special Permit 2023- 08, seconded by Council Member J Tatum. Motion Passed. 8 Yeas', 0 Nays. 2. Cherokee Village Advertising& Promotions Request— Jonathan Rhodes— This is a request for A& P to pay for Consultants as a 1099 person at no cost to the City. The Council Members were provided with an outline on the A& P proposal. Council Member Martin his thoughts of the City and A& expresses P working together. Jonathan explained the layout of both City and State regulations as to what the A& P does. Council Member Martin motioned to authorizer A& P Commission to hire Consultants for a 2 year term, seconded by Council Member Smith. Council Member Thompson asked if there is a dollar amount of the budget is going to be used. This would help answer questions if Council Members are asked by City property owners. Roll Call Vote: Harrison Yes, R Tatum yes, Thompson yes, Martin yes, Smith yes, Ishmael yes, J Tatum yes, Rowland yes. Motion passed 8 yea' s 3. City of Cherokee Village NEA Our Town Grant update: - Jonathan Rhodes— This grant was explained by Mr. Rhodes as to the process and where it stands now. 4. Extra Police and Fire For 41h of July Events— Pamela Rowland Fire and Police presence at the 4d of July festivities is uncompensated and brought up to the A& P Commission. Council Member Rowland asked Fire Chief Kai Dienst and Police Chief Monte Lane as toh what was needed by both departments. The Original proposal was an additional$ 300 per person working on July 4` and also $ 37. 50 an hour was suggested. Council Member J Tatum suggested$ 25. 00 an hours. A cap is being set for each department and not to go over. Mayor Rose stated he would like to make this a line item for extra police and fire. Council Member Martin motioned that the Police Chief and the Fire Chief have a line item of$ 5, 400 for paying extra duties for the 0 of July. Roll Call Vote: Harrison Yes, R Tatum yes, Thompson yes, Martin yes, Smith yes, Ishmael yes, J Tatum yes, Rowland yes. Motion passed 8 yea' s 5. CV SID— Permits— Betsy Waugh- Addressed some comments that were made toward SID. Updates on SID amentias in the past 18 months. Much discussion on working and promoting the city will benefit all. After much discussion Mayor Rose called an end to this discussion. COMMENTS/ QUESTIONS ON CITY RELATED BUSINESS( limit 3 minutes per person) 1. Douglas MacArther addressed his concerns over the work being scheduled on F1atHead, and rain water causing flooding of his front yard. A culvert needs to be replaced and increased in size. Mayor Rose addressed the situation and what Street Dept. Head Joey Sheets and him have observed. They will recheck the situation before the overlay of the road starts. 2. Betty Stokes wanted to express her Thanks to the Volunteers for all the help with the Spay N-Newer Clinic. A 3 day clinic of 19 Volunteers of 181 hours, this included 120 dogs and cats. The Volunteers are doing a GREAT JOB!! 3. Norman Flowers— Chairman of the Lake Committee for SID. They cannot enforce the law and the City refuse to deal with. SID and the City need to work together. Council Member R Tatum clarified that the lakes are out of the control of the City by State Law, not that the City does not want to do it. ADJOURNMENT— Council Member Martin motioned to adjourn, seconded by Council Member Smith. Motion passed. Meeting adjourned at 8: 22 pm. CHECK OUT CHEROKEEVILLAGE. ORG & CITY OF CHEROKEE VILLAGE ON FACE BOOK) I FORMA TION BOARD O UTSID CITY HALL DATE•()` 12 I APPROVE Steven R. Rose, Mayor etokee Gr VlI ATTEST: all- uc Pe i y Trumpy, City C e E` CITY CLERK r f° b of A rlk