City Council

Amended Minutes CITY OF CHEROKEE VILLAGE, ARKANSAS REGULAR CITY COUNCIL MEETING Thursday, February 15, 2024 CHEROKEE VILLAGE CITY HALL CALL TO ORDER— Mayor Rose Call the City Council meeting to order at 6: 00 PM. PLEDGE OF ALLEGIANCE— Mayor Rose lead the Pledge of Allegiance. MOMENT OF SILENCE— A moment of silence what observed ROLL CALL, ESTABLISH QUORUM— City Clerk Penny Trumpy called roll: Present Harrison, R Tatum, Martin, Smith, J Tatum, Rowland( phone) and Mayor Rose. Quorum established. Thompson arrived at 6: 05 PM, Ishmael arrived at 6: 20 PM APPROVAL OF AGENDA— Council Member Martin motion to approve the agenda, seconded by Council Member J Tatum. Motion passed. PUBLIC COMMENTS/ QUESTIONS ON AGENDA ITEMS( limit 3 minutes per person) None APPROVAL OF MINUTES: Council Member Harrison motioned to amend the January 18th, 2024 Minutes to correct the Festival web site to discovercherokeevillage. org from cherokeevillage. org. Council Member Martin motion to approve the amended minutes, and Council Member J Tatum seconded. Motion passed. CORRESPONDENCE: NONE FINANCIAL REPORT: Discussion Sales& Use Tax Street Dept Revenue— Council Member J Tatum asked if all of the ARPA funds have been allocated. Mayor Rose stated all ARPA funds are allocated. Council Member Thompson questioned the increase of the Ferris wheel from$ 18, 000 to$ 24, 000. Council Member Rowland explained the reason was due to changing the dates due to what Council approved. The discount was reduced due to number of days. Council Member Martin asked if it was possible for Council Member Thompson to get copies of the Contracts. Council Member Rowland said to request a copy from A& P. Council Member Thompson inquired that the insurance from the Ferris Wheel Company needs to list the City of Cherokee Village on the policy. Council Member Rowland said she would take this request to A& P for the insurance binders that Council Member Thompson requested. Financials Filed as submitted. MAYOR' S REPORT: State of the City—Mayor Rose gave the State of the City for the 2023 year in review. The report will be posted on the Information Board outside of City Hall or pick up a copy at City Hall. Mayor Rose discussed the need to Change Credit Card Companies to a local bank. The banks that are being considered are FNBC and First Community. Information required to move forward is: o Authorization to open the Credit Card— Mayor Rose, and City Clerk Penny Trumpy can sign the contract to open a New Credit Card Account. o Treasurer Deb Weichinger and Administration Assistant Misty Casey are to have access to online banking and discussion the account with the Bank. Amended 3/ 21/ 24 o The overall master$ amount limit is to be$ 50, 000. o Establish department$ amount limits. Each department( Police, Fire, Street,) will have a limit of$ 7, 500 and the balance to be in the Administration account. o List of those approved to use credit card Department Heads will manage who uses their card. o Old Account and Cards will be closed within 90 days of the new cards being activated. Council Member Smith motions to move forward with the Credit card, seconded by Council Member Martin. Roll Call Vote: Harrison yes, R Tatum yes, Thompson yes, Martin yes, Smith yes, Ishmael yes, J Tatum yes, Rowland yes. Motion passed( 8 yea' s) DEPARTMENT REPORTS: ANIMAL CONTROL: ON FILE COMMUNITY SERVICE: NO REPORT DISTRICT COURT:- ON FILE FIRE DEPARTMENT:- ON FILE PLANNING& ZONING:- ON FILE POLICE DEPARTMENT:- ON FILE STREET DEPARTMENT Newsletter: - NO REPORT OTHER REPORTS. PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL COMMITTEE MINUTES: ON FILE A& P Minutes: ECLIPSE UPDATE— ON FILE- Council Member Smith updated on contracts, and food venders, and layout for the event. AIRPORT Minutes; ON FILE P& Z COMMISSION:- Minutes. ON FILE STREET COMMITTEE Minutes: NO REPORT TRI- COUNTY SOLID WASTE: NO REPORT SHARP CO. SENIOR CENTER: ON FILE WELCOME CENTER: NO REPORT OLD BUSINESS: 1. A& A P COMMISSION— FILL VACANCY AND REAPPOINT COMMISSIONERS-— Tabled from January. Council Member Martin motioned to table this until A& P can submit names for Council to interview. Roll Call Vote: R Tatum yes, Thompson yes, Martin yes, Smith yes, Ishmael yes, J Tatum yes, Rowland yes, and Harrison Yes. Motioned passed. ( 8 Yea' s) NEW BUSINESS: 1. Resolution 2024- 03 — Amending Administration General Fund 2023 Budget 2. Resolution 2024- 04— Amending Animal Control General Fund 2023 Budget 3. Resolution 2024- 05 — Amending Planning and Zoning General Fund 2023 Budget 4. Resolution 2024- 06— Amending Building and Grounds General Fund 2023 Budget 5. Resolution 2024- 07— Amending Police Department Fund 2023 Budget 6. Resolution 2024- 08— Amending General Fire Fund 2023 Budget 7. Resolution 2024- 09— Amending 833 Fund 2023 Budget 8. Resolution 2024- 10 — Amending Street Department 2023 Budget Council Member Martin motioned to combine# 1 -# 8 Amending 2023 budgets, seconded by Council Member Smith. Roll Call Vote: Thompson yes, Martin yes, Smith yes, Ishmael yes, J Tatum yes, Rowland yes, Harrison yes, R Tatum yes. Motion passed( 8 yea' s) 9. Resolution 2024- 11— Leasing City Hall Parking Lot to CV A& P During Eclipse Festival 2024. Council Member Thompson motioned to approve leasing City Hall Parking Lot to CV A& P for$ 1. 00 per the Attorney, seconded by Council Member Harrison. Discussion on who is responsible for clean up during and after the festival. Council Member Smith stated the cleanup is worked into the festival plans. The question of having a EMT on site. Council Member Harrison is in charge of safety and is working on the plans. Council Member Rowland will be working with Harrison. A& P will address this. Mayor Rose read the Resolution as written with including the lease being$ 1. Roll Call Vote: Ishmael yes, J Tatum yes, Rowland yes, Harrison yes, R Tatum yes, Thompson yes, Martin yes, and Smith yes. Motion passed( 8 yea' s) 10. Resolution 2024- 12— Closing of Santee Dr for Eclipse Festival 2024. Council Member Martin motioned to close Santee Dr for the Eclipse Festive April 7, 8& 9'h, Seconded by R Tatum. Motion passed 11. Resolution 2024- 13— Closing of City Hall Monday April 8, 2024 for the Eclipse Festival 2024. Council Member Martin motioned to close City Hall( including all City offices) seconded by Council Member Thompson. Roll Call Vote: Smith yes, Ishmael yes, J Tatum yes, Rowland yes, Harrison yes, R Tatum yes, Thompson yes, Martin yes. Motion passed COMMENTS/ QUESTIONS ON CITY RELATED BUSINESS( limit 3 minutes per person) ADJOURNMENT Council Member Martin motioned to Adjourn at 7: 02 PM seconded by R Tatum. 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