City Council

MINUTES CITY OF CHEROKEE VILLAGE, ARKANSAS REGULAR CITY COUNCIL MEETING Thursday, March 21, 6: 00 P. M., CHEROKEE VILLAGE CITY HALL CALL TO ORDER— Mayor Rose called the City Council meeting to order at 6 P. M. PLEDGE OF ALLEGIANCE— Mayor Rose lead the Pledge of Allegiance. MOMENT OF SILENCE— A moment of silence was observed ROLL CALL, ESTABLISH QUORUM— City Clerk Penny Trumpy called roll: Present: Harrison, Thompson, Smith, Ishmael, J Tatum, Rowland( phone), Mayor Rose and City Attorney Jon Abele. Absent: R Tatum, and Martin, Quorum established. Ishmael arrived at 6: 05 PM. APPROVAL OF AGENDA— Council Member Smith motioned to approve the agenda as presented, seconded by Council Member J Tatum. Motion passed. ( 6 yews) PUBLIC COMMENTS/ QUESTIONS ON AGENDA ITEMS( limit 3 minutes per person) None APPROVAL OF MINUTES: — Amended 2/ 15/ 24 Minutes Mayor Rose asked the February 15, 2024 minutes be amended to read: Treasurer Deb Weichinger and Administrative Assistant Misty Casey are to have access to online banking and authority to discuss the account with the Bank. Council Member Thompson, motioned to amend the minutes, seconded by Council Member J Tatum. Motioned passed.( 6 yews) CORRESPONDENCE: State of Arkansas Workers Compensation Rule 32 Audit—A Letter from the State of Arkansas Workers' Compensation Commission stating the City of Cherokee Village has successfully completed the Rule 32 Program was read by City Clerk Penny Trumpy. Mayor Rose thanked Fire Chief Dienst and City Clerk Trumpy and the Safety Committee for all the work completed to pass Rule 32. FINANCIAL REPORT: Discussion Sales& Use Tax Street Dept Revenue— Filed as submitted. MAYOR' S REPORT: Proclamation— Kids to Parks Day- May 18, 2024- Mayor Rose spoke on: The Eclipse April 8`h is approaching quickly. The approximate time is 1: 45 pm lasting for just over 4 minutes. o Expect from 1, 000 to 5, 000 people in our town for this event. In the past for the July 41h and Pie Festal events brings 2, 000 to 3, 000 people so we could see up to the same size crowd or larger. o A& P Commission is holding a weekend festival here across from Town Center. o I would expect local citizens to see an increase in traffic for a few days before and after such an event. o I would urge local citizens to plan on the extra traffic and people in town to watch this once in a lifetime Eclipse here in our hometown. Proclamation for Kids to Parks Day which is May 18, 2024. Brought before City Council is an Ordinance for review concerning regulating the owning, keeping, or harboring of any vicious/ aggressive animal inside the City. Mayor' s goal with this Ordinance is to bring up to date the animal control ordinances and provide a way that they are enforceable by law enforcement and animal control. City Attorney Jon Abele submitted his letter of resignation from City Attorney effective May 3 1" 2024. Mayor thanked Mr. Abele for serving as City Attorney, as he has been a great asset to the City. The City will need to advertise for the open position of City Attorney. The Budget Committee met March 141h to discuss the 2024 budget. A few issues were found in the line items. The Street department has issues with the ARPA appropriation that was not spent in 2023. It will need to be re- appropriated to the street department. The number of$ 122, 500 was put down for the materials in the budgeting process but was not entered into the correct place which showed the Street Department as having Zero money for material purchases. This is a budget issue and will be corrected at the April Council Meeting when the budget will be reviewed. DEPARTMENT REPORTS: PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL: ON FILE- interviewing for a part time person COMMUNITY SERVICE: ON FILE DISTRICT COURT: ON FILE FIRE DEPARTMENT: ON FILE- New fire truck eta is 4 to 5 weeks. Gary Dienst completed fireman training and finished top in his class. Good Job Gary Dienst. There is another person starting training soon. A fireman will be retiring in 2 months and that position will need to be filled. PLANNING& ZONING: ON FILE- CODE ENFORCEMENT: NO REPORT POLICE DEPARTMENT: ON FILE—Chief Lane explained the Police Department is working on a Grant for$ 29, 000 to upgrade desk tops and leaving a balance of$ 3, 300 a year for 5 years to be worked into their budget. Council Member J Tatum made a motion to allow the Police Dept. to move forward with this purchase of Desk tops/ equipment. Seconded by Council Member Ishmael. Roll Call Vote: Thompson yes, Smith yes, Ishmael yes, J Tatum yes, Rowland yes, Harrison yes. Motion passed 6 yea's. 3/ 21/ 24 CITY COUNCIL MINUTES PAGE# 1 STREET DEPARTMENT: Department Head Joey Sheets is gearing up to start cold patching roads. Council Member Smith asked for an update on the Flathead project. Mayor Rose stated he would follow up with this project. OTHER REPORTS. PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL COMMITTEE MINUTES: ON FILE 2/ 13/ 24& 2/ 21/ 24 Council Member Thompson updated Council on activity at the Animal Control property. Things are moving forward on the new Cat facility. A& P Minutes: ECLIPSE UPDATE— Council Member Smith stated A& P is using the Eclipse to update the list of Air B& B and businesses that should be collecting use tax. Council Member Harrison updated the plans of the Eclipse task force has put into action to promote the Eclipse. All information is on Discovercherokeevillage. com. Volunteers are needed at both the Eclipse and the Pie Festival. AIRPORT Minutes; ON FILE P& Z COMMISSION, Minutes. ON FILE STREET COMMITTEE Minutes: NO REPORT TRI- COUNTY SOLID WASTE: ON FILE SHARP CO. SENIOR CENTER: NO REPORT WELCOME CENTER: NO REPORT OLD BUSINESS: 1. 2024- 01 ORDINANCE TO AMEND THE CHEROKEE VILLAGE ZONING CODE ADOPTED BY ORDINANCE 2. 2017- 06a Jeff Tatum Council Member J Tatum explained the committees action for changes. Council Member Smith asked if this could be tabled until April so it can be reviewed. Council Member Smith asked if this would open up modular homes being allowed within the City. Council Member Thompson asked that Mr. Bruce Hadaway Chairman of P& Z Commission and Council Member J Tatum express their views and concerns. Mr. Hadaway shared that he lives in a modular home that was built in 1972. He feels his house is built better than some homes in the area. Council Member Thompson question what part of the City this would affect. The Bill of Assurance still is precedence over this Ordinance. a. Council Member J Tatum motioned to suspend the rules and waive the requirement that an ordinance be read three times on three different days for our consideration of Ordinance Number 2024- 01, dealing with Amending Zoning Code 2017- 06a. Seconded by Council Member Smith. Roll Call vote: Smith yes, Ishmael yes, J Tatum yes, Rowland yes, Harrison yes, Thompson yes. Motion passed 6 yea' s. b. Mayor Rose called for Final passage of Ordinance No 2024- 01. Council Member Smith motioned for Final passage, seconded by Council Member Ishmael. Roll Call vote: Ishmael yes, J Tatum yes, Rowland yes, Harrison yes, Thompson yes, Smith yes. Motion passed. 6 Yea; s c. Emergency clause was not motioned. Ordinance 2024- 01 will go into effect in 90 days.( June 20, 2024) NEW BUSINESS: 1. SHORT TERM SPECIAL USE PERMIT 2024- 01 Arkansas Pie Festival& Pie Day 5K. 2. SHORT TERM SPECIAL USE PERMIT 2024- 02 Highland Elks Lodge# 2539 Pepper Martin Memorial Turkey Shoot. a) Council Member Thompson motioned to combine items 1& 2 and approve both. Seconded by Council Member J Tatum. Motion passed 6 yea' s 3. HVAC REPLACEMENT AT BASEHEART FIRE STATION— Fire Chief Dienst a) Fire Chief Dienst reported on the 3 quotes to replace the HVAC. Chief Dienst prefers the 21 Sear Unit option for approximately$ 14, 570. 00. After much discussion Council Member Thompson motioned to accept this bid, seconded by Council Member Harrison. Roll Call Vote: J Tatum yes, Rowland yes, Harrison yes, Thompson yes, Smith yes, Ishmael yes. Motion passed 6 yews 4. RESOLUTION NO 2024- 14 RESOLUTION TO ORDER RAZING AND REMOVAL OF NUISANCE ON PROPERTY LOT 53, BLOCK 8, CREE SECOND ADDITION TO CHEROKEE VILLAGE SUBDIVISION, SHARP COUNTY ARKANSAS. Council Member Thompson motioned to approve Resolution No 2024- 14, seconded by Council Member Smith. Roll Call Vote: Harrison yes, Thompson yes, Smith yes, Ishmael yes, J Tatum yes, Rowland yes. Motion passed 6 yea' s COMMENTS/ QUESTIONS ON CITY RELATED BUSINESS( limit 3 minutes per person) Dan Milligan— Congratulations to 2 non profits in Cherokee Village on receiving grants. # 1 The Art Center to help with Music at the Gazebo— free concerts on Thursdaynight at the pavilion in front of the Arts Center. # 2 Charlie' s Funds to help g P P with medical care with the animals within Cherokee Village. ADJOURNMENT Council Member J Tatum motioned to adjourn, seconded by Council Member Smith. Meeting adjourned at 7: 14 PM CHECK OUT CHEROKEEVILLAGE. ORG & CITY OF CHEROKEE VILLAGE FACE BOOK) DATE: n i( ecokee ` G l APPROVED Steven R. Rose, Mayor CITY 7 ATTES . CLERK " Pe Trumpy, ity le J, e or r pe' INFORMATION BOARD OUTSIDE CITY HALL 3/ 21/ 24 CITY COUNCIL MINUTES PAGE# 2