City Council

Minutes CITY OF CHEROKEE VILLAGE, ARKANSAS REGULAR CITY COUNCIL MEETING Thursday, April 18, 2024, 6: 00 P. M., CHEROKEE VILLAGE CITY HALL CALL TO ORDER— Mayor Rose called the meeting to order at 6 PM. PLEDGE OF ALLEGIANCE— Mayor Rose lead the Pledge of Allegiance MOMENT OF SILENCE— A moment of silence was observed. ROLL CALL, ESTABLISH QUORUM— City Clerk Penny Trumpy called roll call. Present: Harrison, R Tatum, Thompson, Martin, Smith, Ishmael, J Tatum, Rowland( phone) and City attorney Jon Abele. Quorum established. PRESENTATION OF PLAGUE— Mayor Rose presented a plaque to Jon Able for his service to the City as City Attorney since 2006. Mr. Abele will be retiring as of June 1, 2024. Mr. Abele will help with the transition to the new attorney. APPROVAL OF AGENDA— Amended 1. Under new business to add# 3 A/ C units in City Hall are not working. — Mayor 2. To include# 4 Executive Session for personal after New Business— Thompson Council Member Martin motioned to Amended the agenda, seconded by Council Member J Tatum. Motion passed( 8 yea' s) PUBLIC COMMENTS/ QUESTIONS ON AGENDA ITEMS( limit 3 minutes per person) None APPROVAL OF MINUTES: Council Member Martin motioned to approve March 21, 2024 Council Meeting Minutes and April 9, 2024 Special Council Meeting Minutes( Waterworks Lawsuit Settlement), seconded by Council Member Smith. Motion passed( 8 yea' s) CORRESPONDENCE: Highland Elks Lodge— A thank you card for the use of Tohi Trail and the bath rooms for their Easter egg hunt. FINANCIAL REPORT: Discussion Sales& Use Tax Street Dept Revenue— Council Member Smith motioned to approve the financials, seconded by Council Member Harrison. Motion passed.( 7 yea' s Council Member Martin Abstained) MAYOR' S REPORT: Mayor Rose gave the month in review: We were able to witness one of nature's wonders on April 8`h• the Eclipse. Mayor Rose made a trip to Ash Flat, Hardy and by the airport then down to Town Center. In his travels he witnessed a large amount of people gathered in the parking lots, on the side of the highway and 40 or so planes at the airport. o After the Eclipse Mayor Rose was pleased there were no reported incidents, with all the extra traffic. o The Festival, even though the attendance was lower than hoped for did bring in people from other countries and several different states. Brandon Love with ARDOT responded to an email about the Flathead overlay, that it was to go out to bid in January 2025. The City is advertising for a city attorney with resume' s to be turned in by April 30, 2024. On April 91h the City Council held a special meeting to accept the settlement agreement on the CV Waterworks- CVSID- City of Cherokee Village lawsuit. The City was dismissed from the lawsuit. DEPARTMENT REPORTS: See Cherokee Village Web site for reports on File. PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL:— No Report Council Member Thompson gave an update on the Animal Shelter. COMMUNITY SERVICE: No Report DISTRICT COURT: On File FIRE DEPARTMENT: On File PLANNING& ZONING: On File CODE ENFORCEMENT: No Report POLICE DEPARTMENT: On File STREET DEPARTMENT Newsletter: No Report City Council Meeting 4/ 18/ 2024 Page 1 OTHER REPORTS. PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL COMMITTEE MINUTES— On File Council Member Thompson reported they are working on updating the Ordinances, and when ready will be brought before Council for approval. They Work on the Animal Shelter is continuing. The committee will keep sharing updates as the project moves forward. A& P Minutes:— ON FILE— February ECLIPSE UPDATE— Working on the Eclipse and how to improve things in the future. Council Member J Tatum reported that several community members approached him about the expenditures of the Eclipse Festival. Council Member Smith stated that A& P meets in this room( Council Room at City Hall) next Thursday 4/ 25/ 2024) at 3 PM and the public is welcome. The financials from the Eclipse will be available at that meeting. AIRPORT Minutes; On File P& Z COMMISSION, Minutes.— On File STREET COMMITTEE Minutes: No Report TRI- COUNTY SOLID WASTE: On File SHARP CO. SENIOR CENTER: No Report WELCOME CENTER: No Report OLD BUSINESS: 1. Street Department re- appropriation of ARPA funds per Council Meeting March 21, 2024. Council Member Smith motioned to re- appropriate the$ 122, 500. 00 of ARPA funds to the Street Dept. for Calendar year 2024, seconded by Council Member Harrison. Roll Call Vote, Yea' s- R Tatum, Thompson, Martin, Smith, Ishmael, J Tatum, Rowland, and Harrison. ( 8 yea' s) 2. Budget Review( quarterly) Council Member Smith explained the review of the budget for the first quarter on 2024. There was a hand out that showed the changes. Department Heads are doing an incredible job in spending the tax payer' s money. Council Member Thompson said he would like to see the same type of report from the A& P Committee. Thompson would like to see a line by line item report from the budget committee for A& P. Council Member Martin would like to see a comparison of the original budget and the amended budget. NEW BUSINESS: 1. Short Term Special Use Permit 2024- 03 Arts Center of North Arkansas- Shakespeare and other at the gazebo. April 23' 2024 6: 00 PM- Council Member J Tatum motioned to approve the Short Term Special Use Permit 2024- 03, seconded by Council Member Smith. Motion passed.( yea' s) 2. Arkansas State Police eCrash Equipment Grant— Lt. Anthony Wiles Police Dept received this grant to replace equipment in the Vehicles. This is a 10% matching grant so the department will be required to provide 10% of the cost of the equipment. The total cost for the equipment is 34, 356. 05. The grant will provide$ 29, 979. 00 of the cost. The department will be responsible for the remainder of the purchase which is$ 4, 377. 05. We are requesting the Council to approve the purchase of the equipment in the amount of$ 34, 565. 05 from the FNBC reserves. Council Member J Tatum motioned to approve the request, seconded by Council Member Smith. Roll Call Vote: Yea' s Thompson, Martin, Smith, Ishmael, J Tatum, Rowland, Harrison, R Tatum. Motion passed.( 8 yea' s) 3. A/C Unit for City Hall- Mayor Rose The A/C unit in the Police Dept part of the building is not working. We are using the front part of the building to compensate, but it needs to be addressed. One bid was received from the newspaper advertisement that ran for 2 weeks. After some discussion Council Member Thompson requests to extend the bid since there was only one bid? Thompson will reach out to some of his contacts for more bids. Attorney Abele stated that since there was only 1 bid submitted the City does not want to extend the time as it would have to advertise again. The City can look for other bids if they are not happy with the one they received. Council Member Smith motioned to cap the Mayors approval to replace the A/C in City Hall at$ 16, 000. 00 and will be paid from the FNBC account. Roll Call Vote: Yea' s Martin, Smith, Ishmael, J Tatum, Rowland, Harrison, R Tatum, Thompson. Motion passed( 8 yea' s) COMMENTS/ QUESTIONS ON CITY RELATED BUSINESS( limit 3 minutes per person) None Executive Session— Personal 6: 47 PM— returned 7: 30 PM Mayor calls meeting back in session. The Mayor is the only one who has authority to sign any contract for the City. This needs to be put in the Employee Handbook that is passed out to all Department Heads and Committees/ Commission Chairs. Fire Chief Dienst announced that the Cherokee Village Volunteer Fire Department has established a Scholarships Fund for a Student of a Current CV Fireman or a Past CV Fireman. The total of the scholarships will be$ 1, 000. 00 which will be divided up depending on the number of applications received. Scholarships will be presented at the May 16, 2024. City Council Meeting 4/ 18/ 2024 Page 2 Council Member Harrison reminded everyone that the Arkansas Pie Festival is April 27, 2024 and to Please come and enjoy and support this event. ADJOURNMENT Council Member R Tatum motioned to adjourn at 7: 36 PM, seconded by Council Member Martin. Motion passed. DATE: G 7 APPROVED: Steven R. Rose, Mayor A T: Pe rumpy, City Clerk CHECKOUT CHEROKEEVILLAGE. ORG & CITY OF CHEROKEE VILLAGE ON FACE BOOK) INFORMATION BOARD OUTSIDE CITYHALL vetokee Ir U ary CLERK fp• e° e fA rk aos° City Council Meeting 4/ 18/ 2024 Page 3