City Council

MINUTES CITY OF CHEROKEE VILLAGE, ARKANSAS REGULAR CITY COUNCIL MEETING Thursday, May 16, 2024, 6: 00 P. M., CHEROKEE VILLAGE CITY HALL CALL TO ORDER- Mayor Rose called the City Council Meeting to Order at 6 PM. PLEDGE OF ALLEGIANCE— Mayor Rose lead the Pledge of Allegiance. MOMENT OF SILENCE— a moment of silence was observed. ROLL CALL, ESTABLISH QUORUM— City Clerk Penny Trumpy call roll call. Present: Harrison, R Tatum, Thompson, Martin, Smith, Ishmael, J Tatum, Rowland, and City Attorney Jon Abele. Quorum established. SCHOLARSHIP— Cherokee Village Fire Department Auxiliary— Larry Gorski— Mary Dewit introduced the CVFD Auxiliary recipients and presented their certificates. Elizabeth Burgess, James Cael Carter, Archer Dienst. Lance Burris was not present. Each recipient received a$ 500.00 scholarship. APPROVAL OF AGENDA— Agenda was amended to include# 2 under New Business. Council Member Martin motioned to amend the agenda, seconded by Council Member J Tatum. Motion passed. PUBLIC COMMENTS/ QUESTIONS ON AGENDA ITEMS( limit 3 minutes per person) APPROVAL OF MINUTES: April 18, 2024— Council Member Martin motioned to accept the April 18, 2024 minutes, seconded by Council Member Smith. Motion passed. CORRESPONDENCE: Tonan Brown— Thank you to Police Dept. City Clerk read the thank you card from Torran Brown. FINANCIAL REPORT: Discussion Sales& Use Tax Street Dept Revenue MAYOR' S REPORT: Mayor Rose gave the month in review: The play ground equipment has been installed at Tohi Trail. Thank you to Village Pride and those who donated time and money. The Street Department has made a batch of cold patch to be used for pothole repair. They have started mowing the side of the roadways and working on equipment repairs. The Street Department has a job opening and a application can be picked up at City Hall. Mr. James Durdin has resigned from the Planning and Zoning Commission. If you are interested in filling that position bring your resume to City Hall. Circuit Judge Adam Weeks office has contacted Mayor Rose about using the City' s court room for a New Family Treatment Court. They would need the room from 9 am to 12 pm. on Thursdays. That may interfere with Council Meeting setup. The details will be discussed and a use agreement will be signed. Mayor Rose is asking if this would be something that the Council would be interested in approving. Mayor Rose explained to Council that the City would not be responsible for audio/ video recording, court recorder or court bailiff duties. The construction continues at the Town Center Arkansas Department of Transportation Bridge replacement project. The utilities are being relocated; the construction crews have run into a lot of rock which has slowed progress down. A question on the park being put back to as before. Council Member Smith states that they have plans to redesign and make the park handicap accessible. Council Member Martin questioned the use agreement. Council Member Martin motioned to allow the Family Center Treatment Court to use the City' s court room, seconded by J Tatum. Roll Call vote" R Tatum yes, Thompson yes, Martin yes, Smith yes, Ishmael yes, J Tatum yes, Rowland yes, Harrison yes.( 8 yes) Motion passed. Council Member Rowland asked for an update on the city website. Mayor Rose replied that information is being added by years. Council Member J Tatum asked for an update on the Raze and Removal on Winnebago. Mayor Rose stated the owner of the property has taken possession of the property and has started to clean it up. Mayor will check on this. DEPARTMENTREPORTS: See Cherokee Village Web site for reports on File. PLEASE SPEAK INTO THE MICROPHONE City Council Meeting 5/ 19/ 2024 Page 1 ANIMAL CONTROL: ON FILE— April 2024— AC Officer Mansfield is doing a good job with adoptions. Council Member Martin brought up the feral cat problem and asked for that information to be brought before the next Animal Control Committee Meeting. COMMUNITY SERVICE: ON FILE DISTRICT COURT: ON FILE FIRE DEPARTMENT: ON FILE—Chief Dient' s gave an update on the New Fire Truck. They are 99% complete and should be ready in 2— 3 weeks. PLANNING& ZONING: ON FILE CODE ENFORCEMENT: NO REPORT POLICE DEPARTMENT: ON FILE STREET DEPARTMENT Newsletter: NO REPORT OTHER REPORTS: PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL COMMITTEE MINUTES: NO REPORT- Council Member Thompson reported on the projects at the animal shelter. A& P Minutes: ECLIPSE UPDATE— NO REPORT— Council Member Smith summarized the packet from A& P on the eclipse. Council Member Thompson if this was the amended and ready for Council approval. This was tabled to June meeting. AIRPORT Minutes; ON FILE— April 3,& May 1", 2024 P& Z COMMISSION, Minutes. ON FILE STREET COMMITTEE Minutes: NO REPORT TRI- COUNTY SOLID WASTE: ON FILE— March 20,& April 17, 2024 SHARP CO. SENIOR CENTER: NO REPORT WELCOME CENTER: NO REPORT OLD BUSINESS: 1. Update on A/ C Unit for City Hall.- Mayor Rose— Cushman' s Climate Control completed the work on the Heating units. They found additional things that needed replaced which increased the bill to$ 18, 307. 02. Council Member Martin motioned to approve the increase and pay the$ 18, 307. 02, Council Member J Tatum seconded. Roll Call Vote: Thompson yes, Martin yes, Smith yes, Ishmael yes, J Tatum yes, Rowland yes, Harrison yes, R Tatum yes. ( 8 yes' s) Motion passed 2. Employee Handbook— Updating to include Mayor is the only one who has authority to sign any contract for the h City. ( from April 18' meeting) Mayor found the page in the handbook about the Mayor has the authority to sign contract. The Mayor or his designates for that purpose. . NEW BUSINESS: 1. Short Term Special Use Permit# 2024- 05 Spring River Farmers Market— May 25— July 27, 2024 Saturday 8- 11 AM 2. Short Term Special Use Permit# 2024- 07 Kiwanis' s Pancake Breakfast Council Member Martin motioned to approve both Short Term Special Use Permits 2024- 05& 2024- 07, Council Member R Tatum seconded. Motion passes. COMMENTS/ QUESTIONS ON CITY RELATED BUSINESS( limit 3 minutes per person) Kim Lavespare, Family Centered Treatment Court Coordinator— P Judicial— Sharp County gave a brief description of what this program details. Kim will meet with Mayor Rose to work up the use agreement. John Norberg can the information be on the Facebook page or does it need to be FOIAed each time. It was explained that is in the plans. ADJOURNMENT- Council Member Martin motioned to adjourn at 6: 41, seconded by Council Member R Tatum. Motioned passed DATE: Q APPROVED• C.X etokee vjlf° A Steven R. Rose, Mayo ' CITY CLERK ATTE J a 0 orAckB° Penny rumpy, City Clerk CHECK OUT CHEROKEEVILLAGE. ORG & CITY OF CHEROKEE VILLAGE ON FACE BOOK) INFORMATION BOARD OUTSIDE CITY HALL City Council Meeting 5/ 19/ 2024 Page 2