City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES April 3, 2012 At 7:00 PM Call To Order: President Brett Foster called the meeting to order and Jan Unger gave the prayer. President Foster called for the roll call and the members of the Town Council were present or absent as follows: Present: Brett Foster Absent: Eric Hayden Jerry Cook Kay Hartley Dennis Schrumpf Declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Pat Comer, Street & Utilities Director Steve Peachey, Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director John Culp, Town Attorney Keith Bryant, Town Engineer Dan Strong, Cicero/Jackson Township Plan Commission President Public Hearing On Ordinance Number 04-03-2012-1 Additional Appropriations for Police, Park, MVH, and LR&S. Mr. Foster asked for a motion to open the Public Hearing on the Additional Appropriations for Police, Park, MVH, and LR&S. Mr. Schrumpf made a motion to open the Public Hearing. Ms. Hartley seconded, motion passed. Ms. Unger read the requested Additional appropriations for the Town. Mr. Foster inquired if there were any questions. There were none. Mr. Cook made a motion to close the Public Hearing. Mr. Schrumpf seconded, motion passed. Consideration of Ordinance Number 04-03-2012-1 Additional Appropriations for Police, Park, MVH, and LR&S. Ms. Hartley read the Ordinance by title and number and made a motion to approve. Mr. Schrumpf seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, March 20, 2012, 7:00 PM – Ms. Hartley made a motion to approve the minutes for the Town Council Meeting March 20, 2012. Mr. Cook seconded, motion passed. Approval of Agenda: Mr. Schrumpf made a motion to approve the agenda as presented. Mr. Cook seconded, motion passed. Approval of Claims: Mr. Cook made a motion to approve the claims as presented. Ms. Hartley seconded, motion passed. Petitions by Citizens: 1  There were none. President’s Report: President Foster stated that he had nothing this evening. Council Committee Reports: Mr. Munoz distributed information on the Nickel Plate Arts Weekend and the event Cicero is having on June 2nd in conjunction with that weekend. Mr. Munoz stated that the Town would be promoting Storm Water Education. The Storm Water Utility Board has purchased rain barrels which have been distributed to local artist and businesses. These rain barrels will be painted and displayed along Jackson Street the week prior to June 2nd. On June 2nd the rain barrels will be auctioned off in a silent auction. Mr. Munoz informed the Council that there will be flowers donated to go in the top of the rain barrels for display. A lot of volunteers have become involved, local artists will be displaying their work, and venders will be setup in the Cicero Market and the Utilities parking lots and the grassy areas adjoining. Kiwanis going to have a barrel for Kids to put their hand prints on which will have stems and leaves added making them flowers and that barrel will be put out in from of the Utilities office. Mr. Munoz sated that IDEM was very excited about this program and would like to use it as an example at the state meeting. Mr. Munoz stated that the Plein Air Painters will be in the County for this weekend. Mr. Munoz inquired if the Council would like to commission a painting of a site in Cicero for the Cost of $275. There was a discussion and Ms. Hartley made a motion to approve the commission and the money will come from the promotion of town line item. Mr. Schrumpf seconded, motion passed. Mr. Munoz also stated that the Hamilton County Photographers association will be taking photographs for a contest that will be judged and those photographs can be used on the website. Legal Counsel Report-John Culp: Had nothing at this time. Cicero/Jackson Township Plan Commission Report-Mr. Munoz. Mr. Strong stated that the Seventh Day Adventist elementary school would be installing a new sign that was approved at the BZA. There would be a new business coming into town at 30 W. Jackson Street. Mr. Strong also stated that Christine’s Café is opening at 400 W. Jackson Street though they have not been into the Plan Commission yet to discuss the business or the new sign. Mr. Strong stated that on April 11, 2012 at 5:30 pm at the Town Hall the Plan Commission will be discussing the Comp Plan and how to save costs and move forward. Town Engineer Report-Mr. Keith Bryant – Mr. Bryant updated the following: 1. Jackson Street Pedestrian Path Project – Mr. Bryant distributed the proposed easement they received from Citizen’s Energy. He said that he just received it and that Mr. Culp has not had time to review yet. Mr. Bryant said the he thought they were getting close to an agreement. Mr. Culp stated that he thought that the statement for willful misconduct should also include neglect. Ms. Hartley inquired about the Fireworks being shot off the Causeway, there was not an answer for this at this time. 2. S. Stringtown Pike/Ballpark Walkway – Mr. Bryant distributed the plans for the Stringtown/Ballpark walkway. He stated that Mr. Comer and Mr. Cambre and he would be reviewing the plans on Wednesday next week. He should be able to give an estimated budget after that. 2 Old Business: Council To Have Final Approval For Park Shelter Proposal. Mr. Culp stated that he had reviewed both proposals. Mr. Culp stated that Mr. Vondersaar’s proposal had the insurance liability at $1,000,000 and $2,000,000. The state requires that it be 1,000,000 and $5,000,000. Mr. Culp also stated that Mr. Vondersaar had items listed at the end of his proposal that would add additional cost to the project. Mr. Munoz stated that the footers for the posts were one of the additions and the footers were required by our construction standards. Mr. Culp stated that the Hinkle bid was complete. There was a discussion on this and difference in the two proposals was $197.03. Mr. Schrumpf made a motion to rescind the approval for Mr. Vondersaar based on the discussion. Ms. Hartley seconded, motion passed. Ms. Hartley then made a motion to approve the proposal for Hink Hinkle based on the information discussed this evening and on Hinkle being the most responsible and responsive. Mr. Schrumpf seconded, motion passed. Council To Open Proposals For Heating & Cooling Maintenance For Town. The Town received four proposals for the maintenance of the Town’s heating and cooling systems. Mr. Cook opened the proposal from Purkey’s Heating & Cooling, Inc. Purkey’s proposal was for $59.95 each for heating and cooling and $103.50 each for the hanging heaters. The total was $3,367.40. Mr. Foster opened proposal from Caribbean Air Heating & Cooling. Caribbean’s proposal was somewhat confusing but appeared to be $45.00 each for heating and cooling and $57.00 for the hanging heaters. The total was $2,248.00. Mr. Schrumpf opened the proposal from HeatPro. HeatPro’s proposal was for $45.00 each for heating and cooling and $60.00 for the hanging heaters. The total was $2,280.00. Ms. Hartley opened the proposal from McCrumbs Heating & Cooling. McCrumbs’ proposal was for $39.99.00 each for heating and cooling and $49.99.00 for the hanging heaters. The total was $1,979.54. Mr. Schrumpf made a motion to take the proposal under advisement. Ms. Hartley seconded, motion passed. Council To Consider Signing Annual Conflict Of Interest Disclosure Statements. Mr. Culp informed the Council that the state required that there be a Conflict of Interest statement filed for each elected officer and that it could be a felony if not recorded. There was a discussion and Council agreed this should be completed. New Business: Nothing. Miscellaneous Mr. Munoz informed the Council that Mr. Comer’s staff repaired the window in the apartment above his office. It is in very bad condition. Mr. Foster stated that he was in the utilities office this week and there are a number of items that need attention and it was not the best working conditions. 3 Comments By Citizens There were none. Signatures on Official Documents! Motion To Adjourn: Ms. Hartley made a motion to adjourn. Mr. Schrumpf seconded, motion passed. Signatures on Official Documents! __________________________ Brett S. Foster – President __________________________ Jerry G. Cook- Vice-President __________________________ Sylvia Kay Hartley _______________________ Eric C. Hayden __________________________ Dennis D. Schrumpf Attested: __________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on April 17, 2011, at 7:00 PM at the Cicero Town Hall. 4