City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES March 20, 2012 At 7:00 PM Call To Order: President Brett Foster called the meeting to order and Dennis Schrumpf gave the prayer. President Foster called for the roll call and the members of the Town Council were present or absent as follows: Present: Brett Foster Absent: Jerry Cook Kay Hartley Eric Hayden Dennis Schrumpf Declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Dave Hildebrand, Police Chief Steve Peachey, Fire Chief Pat Comer, Street and Utility Director Paul Munoz, Cicero/Jackson Township Plan Commission Director Approval of Prior Minutes: Town Council Meeting Minutes, March 20, 2012, 7:00 PM – Ms. Hartley made a motion to approve the minutes for the Town Council Meeting March 20, 2012. Mr. Cook seconded, motion passed. Approval of Agenda: Mr. Foster added to the agenda under New Business Ordinance 03-20-2012-1; Approval of transferring $100,000 from the Sewer Improvement investment account to the Sewer Improvement operating account; and Approve to request quotes for the Heating and Cooling annual maintenance. Mr. Hayden made a motion to approve the agenda as amended. Mr. Cook seconded, motion passed. Approval of Claims: Mr. Cook made a motion to approve the claims as presented. Ms. Hartley seconded, motion passed. Petitions by Citizens: There were none. President’s Report: President Foster stated that he would like to schedule the Retreat Meeting items on the next two Staff Meetings. Chief Hildebrand, Pat Comer, and Charlie Cambre said they would take April 12. Mr. Munoz and Chief Peachey will have May 10th. Council Committee Reports: There were none. Legal Counsel Report-John Culp: Was not available. Cicero/Jackson Township Plan Commission Report-Mr. Munoz. 1  Senior Living Development -Mr. Munoz informed the Council that there is interest from the HAND organization to build a multi-unit senior living development. There would be three buildings. Two will have three units and one will have two units. Mr. Munoz state that originally they thought they would ask the Council for a letter in favor of the development but now they think they can do everything through the Cicero/Jackson Township Plan Commission and BZA. Mr. Munoz stated that HAND as completed developments in Sheridan and Noblesville. Hamilton County Soil & Water - Mr. Munoz stated that the Hamilton County Soil & Water will be providing a Rain Garden and Rail Barrel workshop on May 30th in preparation for the June 2nd activities in Cicero for the Hamilton County CVB’s Nickel Plate Arts Weekend. Mr. Munoz stated that this is part of the Storm Water Education for Cicero. Town Engineer Report-Mr. Keith Bryant – Mr. Bryant was not available but he submitted the following report: 1. S. Stringtown Pike Ballpark Walkway: We have continued plan layout of the path along Stringtown Pike. Plans are now at a 60% level or above and we will begin utility coordination. 2. Jackson Street Pedestrian Path Project. – Design and INDOT submittals are complete. As we have discussed the only remaining issue is the required easement acquisition from the water company now owned by Citizens Energy. Our past Friday deadline came without any response from Citizens to our buyer. Last week, we were told by the same folds at Citizens that an easement would not be possible. At that point, we began our conversations with Mayor Ballard’s Administration. We are now hearing some positive feedback and hope to get this resolved. Soon. We will keep pushing this and keep the Town informed of progress. We are cautiously optimistic again. Our hopes at this point will be to get this resolved in the next 30 days or less to allow the July 2012 INDOT letting (bid) date. Old Business: Council To Consider Approving Proceeding With The Washington Avenue Sidewalk Project. Mr. Comer informed the Council that he was ready to get quotes for the Washington Avenue Sidewalk Project final phase. The cost is estimated to be around $25,000 and HUD has approved around $10,000. Ms. Unger said the money was appropriated in CCI. Ms. Hartley made a motion to approve moving forward with the letting of proposals. Mr. Cook seconded, motion passed. Council To Open Quotes For Shelter For Parks Department. Mr. Foster said the Town received two proposals for the Community Park Shelter project. 1. Hink Hinkle Construction, LLC of Tipton. The amount of the proposal was $26,980.00. 2. Vondersaar Homes of Cicero. The amount of the proposal was $$26,782.97. Mr. Cook made a motion to approve the lowest proposal contingent on the approval of the Town Attorney, Mr. Culp and the Park Superintendent, Charlie Cambre. Mr. Hayden seconded, motion passed. 2 New Business: Council To Consider Ordinance 03-20-2012-1 An Ordinance Amending Ordinance 02-21- 2012-1 Establishing a separate Fund for the Receipt And Disbursement Of Money Collected From Golf Cart Registration. Ms. Unger stated that this was just a change in the fund number. Mr. Hayden made a motion to approve Ordinance 03-20-2012-1 An Ordinance Amending Ordinance 02-21- 2012-1 Establishing a separate Fund for the Receipt And Disbursement Of Money Collected from Golf Cart Registration. Mr. Cook seconded, motion passed. Council To Consider Transfer $100,000 From The Wastewater Improvement Investment To The Wastewater Improvement Operating Fund. Mr. Cook made a motion to approve transferring $100,000 from the Wastewater Improvement Investment To The Wastewater Improvement Operating Fund. Ms. Hartley seconded, motion passed. Council To Approve Sending Out Requests For Quotes For The Heating And Cooling Annual Maintenance. The Council reviewed the proposed request for proposals prepared by the department heads. Mr. Cook suggested that the instead of annually they ask for two years. Chief Hildebrand stated that they want to the contract to continue until one or the other parties gives the 30 day notice that they are opting out. Mr. Cook made a motion to approve requesting proposals for the heating & cooling unites for the Town. Mr. Schrumpf seconded, motion passed. Miscellaneous There was nothing. Comments By Citizens There were none. Signatures on Official Documents! Motion To Adjourn: Mr. Cook made a motion to adjourn. Ms. Hartley seconded, motion passed. Signatures on Official Documents! __________________________ Brett S. Foster – President __________________________ Jerry G. Cook- Vice-President 3 __________________________ Sylvia Kay Hartley _______________________ Eric C. Hayden __________________________ Dennis D. Schrumpf Attested: __________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on April 3, 2011, at 7:00 PM at the Cicero Town Hall. 4