City Council

MINUTES CICERO TOWN COUNCIL MEETING January 15, 2013, Town Hall 7:00 PM Cicero Town Hall, 70 N. Byron Street Call To Order: President Jerry Cook called the meeting to order. Mr. Brett Foster led the Pledge of Allegiance and gave prayer. President Cook called for the roll call and the members of the Town Council were present or absent as follows: Present: Eric Hayden Absent: Jerry Cook Brett Foster Kay Hartley Dennis Schrumpf President Cook declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utility Director Dave Hildebrand, Police Chief Steve Peachey, Fire Chief John Culp, Town Attorney Dan Strong, Cicero/Jackson Township Plan Commission President Paul Utterback, SWU President Approval of Prior Minutes: Town Council Meeting Minutes of January 8, 2013 –Mr. Schrumpf made a motion to approve the January 8, 2013 Minutes. Ms. Hartley seconded, motion passed. Approval of Agenda Mr. Hayden made a motion to approve the agenda as presented. Mr. Foster seconded, motion passed. Approval of Claims Mr. Hayden made a motion to approve the claims as presented. Ms. Hartley seconded, motion passed. Petitions by Citizens There were none. President’s Report President Cook stated that he attended the first meeting of the Focus Groups for the Comprehensive Plan today. Mr. Cook stated that the meeting was well attended. Mr. Munoz agreed that there was a good turnout for all of the meetings. The Comprehensive Plan committee received a lot of good input. Mr. Munoz thanked everyone that came. Council Committee Reports There was none. Legal Counsel Report- Aaron Culp: Mr. Culp was not available. 1 Cicero/Jackson Township Plan Commission Report Mr. Strong was not available. Town Engineer Report Mr. Bryant reviewed the following: 1. Jackson Street Pedestrian Walkway – Mr. Bryant stated that they are moving ahead with the plans. They have had some good feedback from Duke so Mr. Bryant thinks some of the conversations they have had with different Duke representatives has helped. They will be reviewing final plans and submitting to IDEM for approval. They are planning to bid in the spring. 2. Stringtown Pike Walkway – Mr. Bryant stated that this project is 95% complete and that there is nothing further until spring when the final inspection and review can be completed. 3. I & I – Mr. Bryant stated that United and the Utilities Department have been working to identify areas causing the inflow of storm water into the sanitary sewer. They have completed dye testing, flooding, and had Fluid Waste to televise lines. Mr. Bryant stated that there are a number of areas with direct connections from storm and wastewater, there are also area where lines need repair. With the heavy rain this week the plant cannot keep up with the flow. Mr. Bryant distributed a cost estimate along with a map showing the areas in old Town that need attention which is where they think the biggest problems are. Mr. Bryant reviewed the cost estimate which is $1,370,600. Mr. Bryant stated that there are contingencies written it to avoid costs being higher than estimated. The Council had a discussion on how to proceed, how much the Town had available, how much should be used, and if they should bond the project. Mr. Cook directed Ms. Unger to contact Mr. Pitman and Umbaugh to see if they could attend the next Council Meeting and discuss the bonding process and answer questions the Council might have. There was a short discussion from Mr. Bryant regarding whether to proceed with design or not and it was decided to hold off until the Council considers the financing further. Old Business Council To Discuss Water Shutoff Procedures. Mr. Culp was not available so this was moved this to the next Town Council Meeting. New Business Council To Make Appointment To Cicero Economic Development Committee. Mr. Cook stated that Ms. Stacia Renbarger was resigning her position on the CEDC as she if moving out of the areas. Mr. Foster stated in addition to Mr. Bradley Baker’s resume` there was a second application from Dr. Joe Kunzer. Both gentlemen were present this evening. The Council spoke with each of them. Mr. Foster made a motion to table for consideration. Mr. Hayden seconded, motion passed. Miscellaneous Business 1. Street Lights on Stringtown where the new path crosses intersecting streets. The Town received a proposal from Duke for W. Sherman Circle and Stringtown Pike; Lincoln Dr 2  & Stringtown Pike; and Voss Hiatt & Stringtown Pike. Mr. Cook inquired about the price and the need. Mr. Comer stated that he would try to get clarification on the pricing. Mr. Comer also stated that he has installed yield signs at all of the intersections. Mr. Comer and Police Chief Hildebrand stated that they have had no complaints from walkers or drivers other than those that came in. Mr. Hayden made a motion to table. Ms. Hartley seconded. Motion passed. 2. Mr. Scott Tate addressed the Council concerning one of his rental properties that had an amount due that had moved out and he did not receive the bill for a couple of months. Mr. Tate stated that this was not timely and that the $80 deposit for rentals was not enough in his opinion as it does not cover the bill. There was a discussion on this issue. Ms. Unger stated that from now on she has asked the utility clerk to send a copy of the bill to the owner when the renter moves out. Mr. Cook asked Ms. Unger to consult with Mr. Culp concerning the possibility of raising the deposit. 3. Mr. Cook stated that that there is a problem with a shortage of man power for the fire and police departments. Fire has 40 volunteers but because of the economy they want to get paid when they work now. Police has increased their reserves from 10 to 15 and still have trouble filling shifts. Mr. Cook stated that at the Comprehensive Plan focus meeting this morning there was a discussion about better cooperation. Mr. Cook stated that it is becoming more apparent that entities are going to have to cooperate with each other. Mr. Cook stated that he was going to attend more of the Fire Territory, Township, and Arcadia meetings. Fire Chief Peachey stated that Mr. Cook is correct about the manpower and many times what it comes to is money. Chief Peachey stated that the Schools are trying to work with everyone and that there is going to need to be a focus on consolidation. Police Chief Hildebrand stated that he is having the problem as stated by Mr. Cook and that one of the issues is training. Each person has to put in so many hours of training before they can go on the street. Chief Peachey agreed that this was an issue with the Fire Department also. Mr. Schrumpf stated that this problem of training is being noticed across the board with volunteer organizations. Comments from the Public There was none. Signatures on Official Documents! Mr. Schrumpf made a motion to adjourn the Town Council Meeting. Mr. Foster seconded. Motion to adjourn passed. 3 __________________________ Jerry G. Cook – President __________________________ Dennis D. Schrumpf- Vice-President __________________________ Brett S. Foster _______________________ Eric C. Hayden __________________________ Sylvia Kay Hartley Attested:__________________________ Jan Unger, Clerk Treasurer Note: The Next Cicero Town Council Meeting will be on Tuesday, January 15, 2013 @ 7:00 PM at the Cicero Town Hall. 4