City Council

MINUTES CICERO TOWN COUNCIL MEETING February 5, 2013, Town Hall 7:00 PM Cicero Town Hall, 70 N. Byron Street Call To Order: President Jerry Cook called the meeting to order. Mr. Brett gave prayer. President Cook called for the roll call and the members of the Town Council were present or absent as follows: Present: Eric Hayden Absent: Jerry Cook Brett Foster Kay Hartley Dennis Schrumpf President Cook declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utility Director Dave Hildebrand, Police Chief Steve Peachey, Fire Chief John Culp, Town Attorney Dan Strong, Cicero/Jackson Township Plan Commission President Paul Utterback, SWU President Approval of Prior Minutes: Town Council Meeting Minutes of January 15, 2013 – Ms. Hartley made a motion to approve the January 15, 2013 Minutes. Mr. Foster seconded, motion passed. Approval of Agenda Mr. Cook added to Old Business to Open Bids for the repair of the Utility Building caused from the accident and the approval to advertise for Additional Appropriations. Mr. Schrumpf made a motion to approve the agenda as amended. Mr. Hayden seconded, motion passed. Approval of Claims Mr. Hayden made a motion to approve the claims as presented. Ms. Hartley seconded, motion passed. Petitions by Citizens There were none. President’s Report President Cook had nothing this evening Council Committee Reports There was none. Legal Counsel Report- Aaron Culp: Mr. Culp had nothing. Cicero/Jackson Township Plan Commission Report Mr. Strong informed the Council of the following: 1  1. Mr. Strong informed the Council that Dad’s Auto petitioned to move across SR31 to the G.W. Pierce property. The Plan Commission will be reviewing the Aesthetic Review and their sign petition. 2. Mr. Munoz informed the Council that the he would like to have an Executive Session prior to the next council meeting on February 19th at 6:30 PM to discuss potential litigation. The Council agreed. Town Engineer Report Mr. Bryant reviewed the following: 1. I & I – Mr. Bryant stated that this would be discussed under the discussion with the Bonds Council and Umbaugh later on the agenda 2. Jackson Street Pedestrian Walkway – Mr. Bryant stated that this project is moving forward. They are still in discussion with Duke. The project will probably bid out in May. Old Business Council To Discuss With Tom Pitman, Barnes & Thornburg, and Deen Rogers, H.J. Umbaugh & Associates, Bonding Procedures For I & I Problems. Mr. Rogers began the discussion informing the Council that there were a couple of ways the project could be financed. 1. The most typical way would be to use the open market bond process. Mr. Rogersstated that it would be in the Town’s best interest to refund the two existing bonds and consolidate into one with the new bond. This would lower the interest rate on the existing bonds. One matures in 2016 and one in 2019. The other option would be to wrap the new bond around the two existing bonds causing minimal impact. Mr. Rogers stated that if the existing bonds were refunded and added to the new bond he thought there would minimal impact on the rates and the debt reserve. Mr. Cook inquired if it would be a good idea to roll the existing bonds into the new one since there was not much time left. Mr. Pitman stated that he thought it would be best to have just one bond. 2. Mr. Roger then stated that the other option would be to use the State Revolving Fund (SRF). Mr. Rogers stated that there was money freed up now that was not used last year. He thought that there would be a good chance of getting approved. The interest rate currently for the SRF is 2%. Mr. Hayden inquired what the rate would be on the open market. Mr. Rogers stated that it could be lower to begin with but might go higher as the bond matured. Mr. Bryant stated that by going with the SRF it would cause a delay in the project until next year. Mr. Bryant stated that there were additional reports and cost associated with the SRF that might offset the savings on the interest rate. Mr. Pitman stated that if the Town used the SRF they would not be able to combine funds. Mr. Rogers stated that the open market would minimize the issuance costs. Mr. Bryant stated that constructions costs now are low and that could change in a year. There was further discussion and then it was decided it would be in the Councils best interest to discuss further at the Department Head meeting. Ms. Hartley made a motion to table. Mr. Foster seconded, motion passed. 2 Council To Discuss Deposit For Water And Wastewater. Mr. Foster made a motion to table. Mr. Schrumpf seconded, motion passed. Council To Make Appointment To Cicero Economic Development Committee. Mr. Schrumpf made a motion to untable. Mr. Hayden seconded, motion passed. Mr. Foster made a motion to appoint Dr. Joe Kunzer to the Cicero Economic Development Committee. Mr. Schrumpf seconded, motion passed 3-2 with Mr. Cook and Mr. Hayden voting nay. Council To Open Proposals For Repair/Replacement Of Deck And Stairs On Utility Office. The Council received two proposals for the repair and replacement of the deck and stairs on the Utility Office caused by an accident. 1. Paul Vondersaar Homes – $4320.00 2. Hink Hinkle Construction LLC - $4,963. The Council discussed the amount of the bids and decided not to spend that amount of money on the replacement of the deck. Mr. Munoz was asked to get new proposals for the repair. Mr. Hayden made a motion to table. Mr. Foster seconded, motion passed. New Business Council To Consider Approving Advertising For Additional Appropriations. Ms. Unger explained to the Council that the approved amount from the State for the Rainy Day Fund, CCD and CCI was reduced due to an advertising error which she failed to see assuming that the download from the State’s Gateway program was correct. Ms. Unger said that she would like to advertise for additional appropriations for those funds making the money available for the Causeway project if needed. Mr. Foster made a motion to approve advertising for the Additional Appropriations. Mr. Schrumpf seconded, motion passed. Miscellaneous Business Ms. Unger distributed the Cancellation of Warrants and Old Outstanding Checks to the Council for their information. Comments from the Public There was none. Signatures on Official Documents! Mr. Schrumpf made a motion to adjourn the Town Council Meeting. Mr. Foster seconded. Motion to adjourn passed. 3 __________________________ Jerry G. Cook – President __________________________ Dennis D. Schrumpf- Vice-President __________________________ Brett S. Foster _______________________ Eric C. Hayden __________________________ Sylvia Kay Hartley Attested:__________________________ Jan Unger, Clerk Treasurer Note: The Next Cicero Town Council Meeting will be on Tuesday, February 19, 2013 @ 7:00 PM at the Cicero Town Hall. 4