City Council

MINUTES CICERO TOWN COUNCIL MEETING January 21, 2014, Town Hall 7:00 PM Cicero Town Hall, 70 N. Byron Street Call To Order: President Dennis Schrumpf called the meeting to order and led the Pledge of Allegiance and gave the prayer. President Schrumpf called for the roll call and the members of the Town Council were present or absent as follows: Present: Dennis Schrumpf Absent: Jerry Cook Brett Foster Kay Hartley Eric Hayden President Hayden declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Pat Comer, Street & Utility Director Dave Hildebrand, Police Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director John Culp, Town Attorney Brett Morrow, EDC Approval of Agenda Ms. Unger informed the Council that the December 16th minutes were not ready and asked they be removed and added to the February 4th agenda. Mr. Hayden made a motion to approve the agenda as amended. Mr. Foster seconded, motion passed. Approval of Prior Minutes: There were none to approve for this meeting. Approval of Claims Ms. Hartley made a motion to approve the claims as presented. Mr. Foster seconded, motion passed. Petitions by Citizens There were none. President’s Report President Schrumpf stated he did not have anything this evening. Council Committee Reports EDC – Mr. Brett Morrow addressed the Council concerning the EDC having a Marketing Plan completed. They would like to use $2,000 from the appropriation for the EDC in the Council’s budget. Additionally the will be receiving $6,000 from the Hamilton County Convention and Visitors Bureau and $1,000 from local businesses. The total cost being $9,000. Mr. Foster made a motion to approve using the $2,000 appropriated for the Marketing Plan. Ms. Hartley seconded, motion passed Mr. Morrow then asked the Council to leave the vacancy tabled until they can recommend someone interested in Cicero’s economic development. Council agreed. Legal Counsel Report- John Culp: Mr. Culp had nothing. 1 Cicero/Jackson Township Plan Commission Report Discussion on legal description and survey for waterfront property – Mr. Munoz informed the Council that he and Mr. Bryant have reviewed the document that Town has showing the boundaries of the piece of property owned by the Town where the public docks are. They both agree that there is not enough information on those documents to provide a good legal description. If we do an easement they could get close on the legal but the legal description for the easement would not be good enough for a deed. There was a lengthily discussion regarding how to handle this and how the proposed trade of property owned by Cicero Capital LLC. Should they be linked together or handled separately. It was determined that there should be a survey and that Cicero Capital LLC should pay for the survey. Mr. Hayden stated that he thought the two items should be kept separately. It was agreed that a letter should be written to Mr. Boyd regarding the decision. There was also a discussion on whether to have an easement or deed the property to Cicero Capital LLC. Mr. Foster stated that he thought it should be deeded to them for liability purposes. Mr. Hayden made a motion to approve Mr. Culp writing a letter to Mr. Boyd stating the following: 1. Cicero Capital LLC have a survey completed and pay for it; 2. Cicero Capital prepare the legal description; 3. Mr. Culp prepare a deed from Cicero to Cicero Capital LLC. Mr. Foster seconded. Discussion: Ms. Hartley stated that the Survey and legal description to be given to Council/Mr. Culp for review to approve or amend. Mr. Hayden and Mr. Foster accepted this amendment to the motion. Motion passed. Town Engineer Report Mr. Bryant was not available. The survey for the waterfront property was discussed under Plan Commission. Old Business Council To Hear Discussion On Town Hall Repair, Apartment Door. Ms. Unger informed the Council that someone hit a post in the front of the Utilities office and she had it repaired by Mr. Chris Freeland for $180.00. Ms. Unger stated that Mr. Freeland has scheduled to repair the door at the apartment that day and the post had to be fixed for him to go up on the balcony. The door cannot be repaired as planned it is going to have to be replaced. Mr. Schrumpf opened the proposal from Mr. Freeland to replace the door. The estimate is for $900.00. There was a discussion about why it was so high and the Council was informed that it is a patio door. Mr. Hayden made motion to replace the door. Mr. Foster seconded, motion passed. Council To Make Appointment To the Cicero Economic Development Committee. Remained tabled. Council To Consider Request From Jim Steckley For Return Of Prepaid Availability Fees For Water And Sewer For Woodlands At Morse Landing West. Remained tabled. 2 New Business Council Appointments To The Cicero/Jackson Township Plan Commission. It was determined that Mr. Schrumpf and Mr. Hayden would remain on the Cicero/Jackson Township Plan Commission. Miscellaneous Business Comments from the Public There was none. Signatures on Official Documents! Mr. Foster made a motion to adjourn the Town Council Meeting. Mr. Hayden seconded. Motion to adjourn passed. __________________________ Dennis D. Schrumpf – President __________________________ Sylvia Kay Hartley- Vice-President __________________________ Jerry G. Cook __________________________ Brett S. Foster _______________________ Eric C. Hayden Attested:__________________________ Jan Unger, Clerk Treasurer Note: The Next Cicero Town Council Meeting will be on Tuesday, February 4, 2013 @ 7:00 PM at the Cicero Town Hall. 3