City Council

MINUTES CICERO TOWN COUNCIL MEETING January 16, 2014, Town Hall 7:00 PM Cicero Town Hall, 70 N. Byron Street Call To Order: Vice-president Dennis Schrumpf called the meeting to order and led the Pledge of Allegiance. Brett Foster gave prayer. Vice-president Schrumpf called for the roll call and the members of the Town Council were present or absent as follows: Present: Dennis Schrumpf Absent: Jerry Cook Brett Foster Kay Hartley Eric Hayden President Hayden declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Pat Comer, Street & Utility Director Dave Hildebrand, Police Chief Steve Peachey, Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director John Culp, Town Attorney Vice-president Schrumpf stated that the first order of business would be to elect new officers and make appointments of department heads. Election of Officers President of the Council – Mr. Schrumpf called for nominations for Council President. Mr. Foster nominated Mr. Dennis Schrumpf for president. Ms. Hartley seconded. There were no other nominations. Ms. Hartley made a motion to close the nominations. Mr. Foster seconded, motion passed. Mr. Schrumpf called for a vote on the nomination for Mr. Schrumpf as President, passed unanimously. Vice-president of Council – – Mr. Schrumpf called for nominations for Council Vice-president. Mr. Foster nominated Ms. Kay Hartley for Vice-president. Mr. Hayden seconded. There were no other nominations. Mr. Hayden made a motion to close the nominations. Mr. Foster seconded, motion passed. Mr. Schrumpf called for a vote on the nomination of Ms. Hartley for Vice-president, passed unanimously. Council To Appoint 2013 Department Heads Mr. Foster made a motion to retain Steve Peachey as Fire Chief, Dave Hildebrand as Police Chief, Pat Comer as Street and Utilities Director, Paul Munoz as Plan Commission Director, and Charlie Cambre as Park Superintendent. Ms. Hartley seconded, motion passed. 1  Other Appointments Council To Make Appointment To The Cicero Metropolitan Police Commission. Mr. Scott Miller’s appointment is expired and he is willing to serve again if the Council agrees. Ms. Hartley made a motion to appoint Mr. Miller to the Cicero Metropolitan Police Commission agrees. Mr. Foster seconded, motion passed. Council President To Make Appointment To Storm Water Management Board. Mr. Steve Middleton’s appointment is expired and he is willing to serve again if the President agrees. Mr. Schrumpf appointed Mr. Middleton to serve another three years on the Storm Water Management Board. Council To Make Appointment To The Cicero Redevelopment Commission. Mr. Schrumpf stated that currently they do not have anyone for the advisory member. Mr. Schrumpf appointed Eric Hayden, Kay Hartley, and Brett Foster to the Cicero Redevelopment Commission. Mr. Hayden made a motion to appoint Jerry Cook and Dennis Schrumpf to the Cicero Redevelopment commission. Mr. Foster seconded, motion passed Council To Make Appointment To the Cicero Economic Development Committee. Mr. Hayden made a motion to table. Ms. Hartley seconded, motion passed Approval of Prior Minutes: Town Council Meeting Minutes, December17, 2013, 7:00 PM – Ms. Hartley made a motion to approved the minutes of December 17, 2013 with a couple of corrections. Mr. Foster seconded, motion passed. Town Council Meeting Minutes, December 30, 2013, 7:00 PM – Ms. Hartley made a motion to approve the December 30, 2014 minutes as presented. Mr. Foster seconded, motion passed. Approval of Agenda Mr. Schrumpf noted that the contract for snow removal with Mr. Gary Brown would be added to the end of New Business. Mr. Foster made a motion to approve the agenda as amended. Mr. Hayden seconded, motion passed. Approval of Claims Mr. Hayden made a motion to approve the claims as presented. Mr. Foster seconded, motion passed. Petitions by Citizens There were none. President’s Report President Schrumpf made appointments for Department Liaisons stating that they would remain the same as 2013. Appointments are as follows: Police: Jerry Cook Fire: Eric Hayden Parks: Kay Hartley Street & Utilities: Brett Foster Plan Commission: Dennis Schrumpf 2 Council Committee Reports There were none. Legal Counsel Report- John Culp: Mr. Culp had nothing. Cicero/Jackson Township Plan Commission Report Mr. Munoz stated that he had sent out a preliminary year end report to the Council and the final would be coming soon. Mr. Munoz stated that there would be a larger deficit this year due to lack of new home starts. Town Engineer Report Mr. Bryant reported on the following: 1. Jackson Street Pedestrian Walkway – Mr. Bryant distributed copies of the December inspection report. He stated that things were moving along. Mr. Bryant also passed around a paint sample for the beams for the bridge. Mr. Bryant stated that in February the road would be close for a period of time but that is not scheduled yet and he will let everyone know as soon as he knows. Eric inquired about the height of the bridge and Mr. Bryant clarified. Chief Peachey stated that they have worked it out with the construction company so while the road is closed public safety will be able to get a cross. Mr. Bryant stated that he thought the project was ahead of schedule. 2. I & I Project - Mr. Bryant stated that this project was moving along. Byron Street is almost done; the contractors have worked at Jackson and Harrison Streets. They will be moving to Catherine and then to Buckeye. Mr. Bryant stated there is a problem with sump-pumps in the Turner Building and they are working to get that corrected. 3. Discussion on United preparing legal description and survey for Waterfront property. Keith stated that he has been asked for a legal description of the piece of property between the Town’s docks and the Waterfront property. There was a discussion on who was to do the survey and who would pay for it. Ms. Unger stated that the Town had a survey for the entire parcel but not just the piece in question. Ms. Unger stated that she and Mr. Culp have talked and that they do not think we will need an appraisal because the piece is most likely worth less than $6,000. Chief Peachey stated that Mr. Munoz and he did some research on the plans Mr. Boyd presented and in their opinion Mr. Boyd was going to need state design release even though his architect does not think so. Mr. Hayden thought that Mr. Culp was going to write the easement and then deed the property over the following year. Then there was a discussion on the piece of property that Mr. Boyd stated that Cicero Capital LLC was going to give the Town at the corner of Jackson and Main for road improvements as to if it should be included in the lease or handled separately. The Council was in agreement that they would give a one year lease and then deed it to Cicero Capital LLC at the end of the year and that Cicero Capital LLC should pay for the survey. Survey would be subject to Council review. Mr. Munoz stated that they were having a TAC meeting on Friday and he would get more details from Mr. Boyd as to the survey, lease, and corner property. Mr. Hayden made a motion to table. Ms. Hartley seconded, motion passed. Chief Peachey stated that with the requirement of state design release it would be probably another 6-8 weeks before they could start. 3 Old Business Council To Consider Agreement with Church, Church, Hittle & Antrim, for Town Attorney For 2014. Mr. Foster made a motion to untable. Ms. Hartley seconded, motion passed. Mr. Hayden made an inquiry about payment on the bond issues. This was stated in the contract under additional matters. There was a discussion. Mr. Foster made a motion to approve the agreement with Church, Church, Hittle & Antrim for 2014. Mr. Hayden seconded, motion passed. Council To Consider Jackson Fire Territory/Cicero Fire Department Dual Response Agreement. Mr. Hayden made a motion to untable. Mr. Foster seconded, motion passed. There was a discussion on what areas the Dual Response Agreement covered. Chief Peachey stated that it covered south SR 19 and west to Mill Creek Road. There was another discussion. Mr. Hayden made a motion to approve the Jackson Fire Territory/Cicero Fire Department Dual Response Agreement. Ms. Hartley seconded, motion passed. Council To Discuss Proposal From Frontier. Mr. Hayden made a motion to untable. Mr. Foster seconded, motion passed. Ms. Unger explained that she has been working with both Frontier and Taylored Systems to see how to facilitate getting done what the Department heads agree to. It appears that the Centrex system from Frontier and the Taylored System may provide the same service. The Department Heads do not use the Frontier Centrex system the way it was designed. If we keep it the amount of saving from the new proposal is less than if we do away with it. Ms. Unger is just working out the details. Ms. Unger stated that Aaron Culp has reviewed the Proposal from Frontier and finds it acceptable. Ms. Hartley made a motion to approve the Proposal from Frontier and to allow Mr. Schrumpf to sign. Mr. Foster seconded, motion passed. New Business Council To Consider Request From Jim Steckley For Return Of Prepaid Availability Fees For Water And Sewer For Woodlands At Morse Landing West. Mr. Foster made a motion to table since we do not have the information need from Mr. Steckley. Ms. Hartley seconded, motion passed. Council To Consider Lease Of Real Estate And Certain Personal Property Concerning The Baseball Fields Located At 1059 S. Pearl Street, Cicero, IN. There was a brief discussion regarding the water use for the fields. Mr. Swart stated that there had been a leak and they believe it is corrected. Mr. Foster made a motion to approve the Lease for Baseball Fields Located At 1059 S. Pearl Street, Cicero, IN for 2014. Mr. Hayden seconded, motion passed. 4 Council To Consider Agreement with Umbaugh For Continuing Service With Umbaugh For The Sewer Bond Issue. Ms. Unger stated that Aaron Culp has reviewed the document and finds it to be acceptable. Mr. Foster made a motion to approve and give Mr. Schrumpf permission to sign. Ms. Hartley seconded, motion passed. Council To Approve Contract With Gary Brown For Snow Removal for 2014. Mr. Comer stated that he used Mr. Brown a couple of days during the heavy snow and may use him again if needed. Mr. Hayden made a motion to approve the contract with Mr. Brown. Ms. Hartley seconded, motion passed. Miscellaneous Business 1. Mr. Comer informed the Council that there was salt shortage. He said that the County is working with Cargill to possibly get more. The Town’s contract is connected with the County. Mr. Comer said that are only salting the main streets. 2. Chief Peachey informed the Council that they were declaring a disaster declaration to try to receive reimbursement for the snow removal costs on January 5th & 6th. Chief Peachey stated the cost to Cicero was $21,000. 3. Dennis thanked the department for their work during the snow event. 4. Ms. Hartley asked the Street Department if they could not pile the snow up along the curbs when plowing. Ms. Hartley stated that is was difficult for customers to get out of their cars to the sidewalk. Ms. Hartley inquired if it could be put someplace else. Mr. Comer stated that they were just trying to get the streets open which was their main concern before doing snow removal. 5. Mr. Hayden inquired if the Town has an ordinance that stated residents could not plow or blow their snow into the streets. Mr. Hayden stated that this happened on Morse Landing Drive and it was extremely dangerous. The Town does not have that type of ordinance. 6. Ms. Unger stated that several residents complimented the Town’s Street Department stating they did a great job. Comments from the Public There was none. Signatures on Official Documents! Mr. Foster made a motion to adjourn the Town Council Meeting. Mr. Hayden seconded. Motion to adjourn passed. __________________________ Jerry G. Cook – President __________________________ Dennis D. Schrumpf- Vice-President 5 __________________________ Brett S. Foster _______________________ Eric C. Hayden __________________________ Sylvia Kay Hartley Attested:__________________________ Jan Unger, Clerk Treasurer Note: The Next Cicero Town Council Meeting will be on Tuesday, January 21, 2013 @ 7:00 PM at the Cicero Town Hall. 6