City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES April 1, 2014 At 7:00 PM Call To Order: President Dennis Schrumpf called the meeting to order and led the Pledge of Allegiance and gave the prayer. President Schrumpf called for the roll call and the members of the Town Council were present or absent as follows: Present: Dennis Schrumpf Absent: Jerry Cook Brett Foster Kay Hartley Eric Hayden President Schrumpf declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Dave Hildebrand, Police Chief Steve Peachey, Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Keith Bryant, Town Engineer Paul Utterback, Storm Water Management Board President Approval of Agenda: Mr. Hayden made a motion to approve agenda as presented. Ms. Hartley seconded, motion passed Approval of Prior Minutes: Town Council Meeting Minutes, March 18, 2014, 7:00 PM – Ms. Hartley made a motion to approve the March 18th, 2014 minutes as presented. Mr. Cook seconded, motion passed. Approval of Claims: Mr. Cook made a motion to approve the claims as presented. Mr. Foster seconded, motion passed. Petitions by Citizens: Mr. Chuck Cunningham addressed the Council regarding the construction on the Causeway. Mr. Cunningham stated that he was pleased with the progress on the walkway and inquired if the Town had a plan for debris that collects around the dock area. Mr. Cook stated that this has been discussed with no solution. Mr. Hayden stated that there was a plan to turn the docks which might help. Mr. Comer stated he wasn’t sure that was going to be possible now that we know where the actual walk is, we will wait and see. Mr. Cunningham inquired if there would be parking on the north side of the road and was told by the Council that there would not be. Mr. Cunningham was 1  concerned about the trash left by the people fishing. No fishing will be allowed on the walkway but fishing will be allowed on the north side, they just cannot park there. Kathy and Gregg Bowman addressed the Council concerning Lights Over Morse Lake (LOML). Ms. Bowman informed the Council that Mr. Bowman was the committee chairman and she was responsible for sponsorships. Ms. Bowman stated that they were here this evening to ask the Council to pay for the brochures again this year in the amount of $2,500. There was a discussion on the sponsorships for this year. Ms. Bowman stated that they had a shortfall last year and they spent most of the time during the winter trying to get that caught up. Ms. Bowman stated that they have sponsorships for all of the events this year. Ms. Unger reviewed the budget stating that there was $2,900 in the Festival fund currently and that Mr. Comer has ordered cones and signs for special events in the amount of $1,600, which will be paid out of this fund. We collected $4,000 last year in vender permits and will probably do so again. This would mean that we have enough to pay the $2,500. Council inquired as to how much the fireworks cost and Mr. Bowman state around $30,000. Ms. Hartley made a motion to pay $2,500 for the brochures. Mr. Foster seconded, motion passed. President’s Report: Mr. Schrumpf had nothing. Council Committee Reports: There were none. Legal Counsel Report-Aaron Culp: Mr. Culp had nothing. Cicero/Jackson Township Plan Commission Report-Mr. Munoz Mr. Munoz had nothing. Town Engineer Report-Mr. Keith Bryant – Mr. Bryant submitted the attached written report. Old Business: None. New Business Council To Consider Approving Request For Proposals For Solid Waste, Recycling Collection And Disposal To Be Advertised When Packets Are Ready. Ms. Unger stated that the current contractor would like to have a longer contract and option. She will discuss this with Mr. Culp. It was mentioned that there should be an opt out statement. Mr. Foster made a motion to approve proceeding with advertising for bids when the documents are ready. Mr. Cook seconded, motion passed. Council To Consider Mailbox Policy And Mailbox & Post Damage Notification Form. There was a discussion regarding the proposed Mailbox & Post Policy and the Damage Notification Form and it was decided that they needed a little more work. 2 Council To Consider Amendment To The 2014 Salary Ordinance. Mr. Hayden made a motion to approve Ordinance 04-01-2014-1 An Amendment To Salary Ordinance 09-17-2013-3. Ms. Hartley seconded, motion passed. Miscellaneous 1. Ms. Unger asked if it was okay to purchase two computers to replace the current XPs being used in the office. Mr. Huber gave her a cost of $1,050 which includes installation and programming. One would come from the Clerk’s budget and one from Water and Sewer. Mr. Hayden made a motion to approve the purchase of the computers. Ms. Hartley seconded, motion passed. 2. Ms. Unger had presented two claim dockets for the Sewer Construction project that were not included in the motion for the Claims above. Mr. Hayden made a motion to approve the two claim dockets for the Sewer Construction. Mr. Foster seconded, motion passed. Comments from the Public There were none. Signatures on Official Documents! Ms. Hartley made a motion to adjourn the Town Council Meeting. Mr. Foster seconded. Motion to adjourn passed. __________________________ Dennis D. Schrumpf – President __________________________ Sylvia Kay Hartley- Vice-President __________________________ Jerry G. Cook __________________________ Brett S. Foster _______________________ Eric C. Hayden Attested:__________________________ Jan Unger, Clerk Treasurer Note: The Next Cicero Town Council Meeting will be on Tuesday, April 1, 2014 @ 7:00 PM at the Cicero Town Hall. 3 4