City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES September 2, 2014 At 7:00 PM Call To Order: President Dennis Schrumpf called the meeting to order and led the Pledge of Allegiance. Brett Foster gave the prayer. President Schrumpf called for the roll call and the members of the Town Council were present or absent as follows: Present: Dennis Schrumpf Absent: Jerry Cook Brett Foster Kay Hartley Eric Hayden President Schrumpf declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Paul Munoz, Cicero Jackson Township Plan Commission Director Aaron Culp, Town Attorney Kelleigh Fagan, Town Attorney Keith Bryant, Town Engineer Approval of Agenda: Mr. Foster made a motion to approve the Agenda as presented. Mr. Hayden seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, August 19, 2014, 7:00 PM– Ms. Hartley made a motion to approve the August 19, 2014 Town Council Meeting Minutes as presented. Mr. Cook seconded, motion passed. Approval of Claims: Mr. Hayden made a motion to approve the claims as presented. Mr. Foster seconded, motion passed. Petitions by Citizens: There were none. President’s Report: President Schrumpf had nothing this evening. Council Committee Reports: There were none. Legal Counsel Report- Kelleigh Fagan: Mr. Culp stated that he had nothing. 1 Cicero/Jackson Township Plan Commission Report 1. Unsafe Structures- Brief Explanation on where it stands. Mr. Munoz stated that the Plan Commission was following through on the abandoned property on SR 19. They are working with Mr. Aaron Culp to accomplish this. All of the notifications have been sent to all of the entities involved with the property. At this point there has been no response. Mr. Munoz stated that the property was unsafe and the structure is failing. He will address more as information becomes available, possibly at the Staff Meeting. 2. Rain Garden - 319 Funding- New plans for the project. Mr. Munoz distributed material to the Council showing the proposed rain gardens in Red Bridge Park. The grant money from the Upper White River Water Alliance (UWRWA) that was to be used for the rain garden on the eastside of the causeway can be reallocated to Red Bridge Park and Mr. Munoz showed the Council where they were proposing to install the garden. Mr. Munoz informed the Council that there is some grant money that was turned back into UWRWA from another entity that the Town can use and Mr. Cambre, John South, J.F. New and he reviewed the area where the old boat ramp is. This area is used for the lake cleanup, the Rehabilitation Hospital of Indiana for lake access, and by the fire department. The committee is proposing to dig the area out and enhance with gravel to give better access. Mr. Hayden inquired as to what kind of gravel would be installed. Mr. Cambre stated that IMI recommended a three inch base of #2 gravel to be topped off with an inch of #8 gravel. Mr. Cambre stated that he would also be removing a tree in that area but another tree would be planted. Mr. Munoz stated that the project had to be completed by mid- November. Mr. Munoz also informed the Council that they would be working on the trail extension in Red Bridge Park as soon as the Cicero Jackson Street Pedestrian Walkway project is finalized. Town Engineer Report-Mr. Keith Bryant – Mr. Bryant addressed the following: 1. Cicero Jackson Street Pedestrian Walkway – Mr. Bryant distributed a Construction Record showing the Comparison of Estimates – Original and Final. Mr. Bryant reviewed the numbers. Additionally Mr. Bryant stated that he had eight change orders that needed to be signed by the Council. Mr. Bryant reviewed the change orders that were listed on the last page of the comparison. Mr. Hayden made a motion to approve the change orders and to have President Schrumpf and Vice-president Hartley sign the documents. a. Frontier Bill for the Walkway project – Mr. Bryant stated that the contract price from Frontier was $129,436.11 and that they are billing the Town twice that amount, $255,534.37. Mr. Bryant stated that Frontier has extended the conduit but there were no change orders approved or requested. There is a letter prepared to Frontier addressing this issue. United has been in contact with Frontier regarding the issue. Mr. Bryant stated that the Town should not have to pay the additional. Mr. Foster made a motion to allow Mr. Schrumpf to sign the letter to Frontier. Ms. Hartley seconded, motion passed. b. Mr. Bryant stated that they will be having the final inspection soon. 2. I & I Project - Mr. Bryant stated that the Company doing this project is working elsewhere at this time and should be back in Cicero around September 15th. They will be working in the alley south of Jackson Street and they will be working on water, 2  sewer, and storm sewer. Ms. Hartley inquired if there would be any loss of service and Mr. Bryant stated they were putting in a temporary waterline during this part of the project. a. Mr. Bryant informed the Council that we have had a lot of rain recently and have not had to bypass so evidently the work that has been done on the sewer lines is working. There was an alarm at the Main Street lift station but they did not have to bypass. It cleared in 30 minutes instead of two days as previously was the case. Old Business: There was none. New Business Council To Discuss Park Appropriation For Fuel For Sale. Mr. Cambre stated that the fuel sales have been good this year and it is always hard to predict how much money would be needed. Mr. Cambre is asking for another $20,000 appropriation to finish the year. The Public Hearing would be held on October 7th. Mr. Hayden made a motion to approve proceeding with the additional appropriation of $20,000. Mr. Cook seconded, motion passed. Council To Consider Resolution 09-02-2014-1 Transfer of Funds For Parks. Ms. Unger explained that most of these transfers were to cover the fuel costs until the additional could be approved. Some of the transfers might have to be transferred back into the original accounts. Mr. Hayden made a motion to approve Resolution 09-02-2014-1 Transfer of Funds For Parks. Mr. Foster seconded, motion passed. Council To Approve 2015 Holiday Schedule. Ms. Unger stated that the Holiday Schedule matched the State’s schedule. Ms. Hartley made a motion to approve the 2015 Holiday Schedule. Mr. Cook seconded, motion passed. Council To Consider An Additional Appropriation Of $1,500 For The Festival Fund. Mr. Hayden made a motion to table because there was not enough information. Mr. Foster seconded, motion passed. Miscellaneous 1. Mr. Comer informed the Council that Indiana Reline, Inc. was working on the culvert on Morse Landing Drive. Mr. Comer said they should be done in three days. 2. Mr. Comer informed the Council that he and Mr. Bryant were at the location of the new swell installed on the east side of the causeway and Mr. Boyd came out and talked to them. Mr. Comer asked him about the runoff the sidewalk gets from the Waterfront property. Mr. Boyd informed Mr. Comer that he would discuss the issue with his design people. 3. Mr. Cambre stated that even with the threat of rain on Labor Day the Car Show was a success. They had 91 cars. He thanked the Council for coming out. 3 Comments from the Public There were none. Signatures on Official Documents! Ms. Hartley made a motion to adjourn the Town Council Meeting. Mr. Cook seconded. Motion to adjourn passed. __________________________ Dennis D. Schrumpf – President __________________________ Sylvia Kay Hartley- Vice-President __________________________ Jerry G. Cook __________________________ Brett S. Foster _______________________ Eric C. Hayden Attested:__________________________ Jan Unger, Clerk Treasurer Note: The Next Cicero Town Council Meeting will be on Tuesday, September 16, 2014 @ 7:00 PM at the Cicero Town Hall. 4