City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES December 2, 2014 At 7:00 PM Call To Order: President Dennis Schrumpf called the meeting to order. He led the Pledge of Allegiance and Brett Foster gave the prayer. President Schrumpf called for the roll call and the members of the Town Council were present or absent as follows: Present: Jerry Cook Absent: Brett Foster Kay Hartley Eric Hayden Dennis Schrumpf President Schrumpf declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Steve Peachey, Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director John Culp, Town Attorney Kelleigh Fagan, Town Attorney Keith Bryant, Town Engineer Approval of Agenda Mr. Schrumpf added a contract with United for the UV Disinfection System and an appointment to the Plan Commission. Ms. Hartley made a motion to approve the Agenda as amended. Mr. Cook seconded, motion passed. Approval of Prior Minutes Town Council Meeting Minutes, November 18, 2014, 7:00 PM – Ms. Hartley made a motion to approve the Town Council meeting minutes for November 18, 2014. Mr. Foster seconded, motion passed. Approval of Claims Mr. Foster made a motion to approve the claims as presented. Mr. Cook seconded, motion passed. Petitions by Citizens There were none. President’s Report 1. Employee Appreciation presentation – President Schrumpf presented Mr. John DeCamp with a plaque and gift certificate thanking him for his service to the Town of Cicero as a Fireman. 2. Community Development Block Grant – President Schrumpf stated that he, Ms. Hartley, Ms. Mendenhall, Ms. Unger and Mr. Bryant attended the Awards Ceremony on Monday at the State House for the Community Development Block Grant. There 1  were 36 recipients and the grant funds ranged from $150,000 to $550,000. Cicero received $400,000 for water main improvements in Hidden Bay. President Schrumpf stated that the Town needed to submit a Request for Release of Funds and Certification and he is asking for permission to sign the document. Mr. Foster made a motion to allow President Schrumpf to sign the Request for Release of Funds and Certification. Ms. Hartley seconded, motion passed. 3. Special Meeting in December – President Schrumpf stated Ms. Unger requested a meeting on December 30th to pay final claims for the year. President Schrumpf stated that the meeting would be at 10:00 am at the Cicero Town Hall. Council Committee Reports There were none. Legal Counsel Report-Aaron Culp 1. Mr. Culp informed the Council that the Town received a Tort Claim from Richards, Boje, Pickering, Benner & Becker. The claim has been forwarded to the Town’s insurance company. Mr. Hayden made a motion to table the Tort Claim. Mr. Foster seconded, motion passed. 2. Mr. Culp informed the Council that Aaron Culp, Kent Ward and Commissioner Mark Heirbrandt have been working on the legal drain situation on the southeast side of Cicero. The drain has needed repair and has been held up partially because of a fuel pipeline that would have to be crossed. The pipeline company stated that they had their line there prior to the legal drain and that the county could not go under the line. Mr. Culp stated that the county has now proven that the legal drain was there first and the pipeline company has agreed to that. The county can now go under the pipeline with the legal drain repair for much less cost and open up the southeast side of Cicero for development. Cicero/Jackson Township Plan Commission Report Mr. Munoz stated that all he had was the appointment of a new Cicero/Jackson Town ship plan commission member. Mr. Munoz stated that Mr. Dave Martin has moved out of town making him ineligible to serve on the plan commission. Mr. Munoz stated that he is under the impression that Steve Shields is interested in serving and would like for Mr. Schrumpf to appoint him so he could be at the next plan commission meeting. Mr. Munoz will check with Mr. Shields and let the council know after they speak. Town Engineer Report-Mr. Keith Bryant Mr. Bryant reported on the following: 1. Jackson Street Pedestrian Walkway – a. Mr. Bryant stated that the final inspection was completed on the walkway on November 14th. Everything is good and all that needs to be completed is the final construction records. b. Frontier Bill – Mr. Bryant stated that he was to write a letter to Frontier, which he has not done, and give to Mr. Culp for approval. Mr. Bryant stated that he would get this done this week. 2. I & I Project – All of the pipe is in the ground and they are doing some testing. The contractor still has chip and seal in the affected alleys to complete and a punch list which will be done in the spring. Mr. Hayden stated that this project has made a significant impact on the I & I problems. Mr. Bryant agreed. 2  3. Hidden Bay Waterline update – Mr. Bryant stated that they are doing some surveying and utility locates. They hope to have all the permits in the spring and be ready to bid. They think the project with be completed by the end of summer. 4. UV for Wastewater plant – Mr. Bryant distributed the contract for the engineering for the UV Disinfection System. Mr. Bryant stated that the current system was 20 years old and it has to be replaced as the company it was purchased from is no longer in business. He plans to bid in May or June 2015. There was a discussion and Mr. Culp stated he had not reviewed the agreement. Mr. Foster made a motion to approve the agreement for $115,000 contingent on Mr. Culp’s approval. Mr. Hayden seconded. Mr. Culp stated that he would review the document and advise the council on Wednesday. Old Business There was none. New Business Council To Consider Resolution 12-02-2014-1 Transfer Of Funds For LR&S MVH. Mr. Hayden made a motion to approve Resolution 12-02-2014-1 Transfer of Funds for LR&S MVH. Ms. Hartley seconded, motion passed. Miscellaneous There were none. Comments By Citizens Mr. Rusty Miller reminded everyone to come to the Kiwanis Christmas Parade on December 6th at 1:00 pm. Signatures on Official Documents Motion To Adjourn Mr. Foster made a motion to adjourn the meeting. Mr. Cook seconded, motion passed. Signatures of Cicero Town Council: __________________________ Dennis D. Schrumpf – President __________________________ Sylvia Kay Hartley- Vice-President __________________________ Jerry G. Cook 3 __________________________ Brett S. Foster _______________________ Eric C. Hayden Attested:__________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on December 16, 2014, at 7:00 PM at the Cicero Town Hall. 4