City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES November 18, 2014 At 7:00 PM Call To Order: President Dennis Schrumpf called the meeting to order. He led the Pledge of Allegiance and gave the prayer. President Schrumpf called for the roll call and the members of the Town Council were present or absent as follows: Present: Brett Foster Absent: Jerry Cook Kay Hartley Eric Hayden Dennis Schrumpf President Schrumpf declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Steve Peachey, Fire Chief Aaron Culp, Town Attorney Kelleigh Fagan, Town Attorney Keith Bryant, Town Engineer Paul Utterback, Storm Water Management Board President Approval of Agenda: Ms. Hartley made a motion to approve the Agenda as presented. Mr. Foster seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, November 4, 2014, 7:00 PM – Mr. Foster made a motion to approve the Town Council meeting minutes for November 4, 2014. Ms. Hartley seconded, motion passed. Approval of Claims: Ms. Hartley made a motion to approve the claims as presented. Mr. Foster seconded, motion passed. Petitions by Citizens: There were none. President’s Report: President Schrumpf presented Holiday Cards to the Department Heads for their employees and thanked them for their hard work. President Schrumpf wished them a nice Thanksgiving and happy holidays. Council Committee Reports: There were none. 1 Legal Counsel Report-Aaron Culp: Mr. Culp stated that he did not have anything. Cicero/Jackson Township Plan Commission Report. No report. Town Engineer Report-Mr. Keith Bryant – Mr. Bryant reported on the following: 1. Jackson Street Pedestrian Walkway – a. Duke Bill – Mr. Bryant distributed copies of the Duke bill stating that it came in about $100,000 less than contract. Mr. Bryant stated that United recommended paying this bill. b. Frontier Bill – Mr. Bryant informed the Council that Ms. Unger received the revised Frontier bills. Frontier has sent a separate bill for the original contract price and a second bill for the additional amount, which has been reduced to $20,668.24. It was stated that first the Town get in writing from Frontier that the original bill for $255,534.37 is null and void. There was a discussion as to how to handle the new bills and it was discussed that the Town pay 20% of the additional amount and try to get INDOT to pay 80%. If INDOT does not pay the 80%, Cicero does not think they should be responsible for the balance because if Cicero had received the bill in a timely manner they would have had more time to talk to INDOT about the change. Mr. Foster made a motion for Mr. Culp and Mr. Bryant to draft a letter to Frontier stating that the Town would pay 20% of the overage and see if INDOT would pay the 80% and request a letter stating the 1st invoice is null and void. Ms. Hartley seconded, motion passed. 2. I & I Project – All the pipe is in the ground. The contractor still has chip and seal in the affected alleys to complete and a punch list which will most likely be done in the spring. 3. Hidden Bay Waterline update – Mr. Bryant distributed copies of the agreement for United to engineer the Hidden Bay Waterline project. Mr. Culp stated that he had reviewed the contract. The agreement amount is not to exceed $100,000 and to be completed in five months. Ms. Hartley made a motion to approve the agreement with United. Mr. Foster seconded, motion passed. 4. Brinton Street/SR 19 intersection – Mr. Bryant informed the Council that he, Chief Hildebrand, and Mr. Comer met with INDOT regarding this intersection. INDOT is willing to widen the intersection southbound on SR 19 turning west onto Brinton Street. While INDOT is paving, they will be installing ADA approaches on the sidewalks from SR 19. Mr. Bryant said there were some additional areas that needed to be paved and there is a possibility of a left turn lane being installed off Brinton east bound. After a discussion, the Council asked Mr. Bryant if he would put together some rough estimates for further improvements to the intersection. 5. UV for Wastewater plant – Mr. Bryant said he would have the agreement for this project at the next meeting. 2 Old Business: Council To Discuss CDBG Documents And Allow The President To Sign. Mr. Culp stated that he has reviewed the documents and that there were really no changes that could be made as these were standard from CDBG. Mr. Foster made a motion to approve and allow Mr. Schrumpf to sign. Ms. Hartley seconded, motion passed. New Business Council To Consider Ordinance 11-18-2014-1 Water and Wastewater Budget for 2015. Mr. Foster made a motion to approve Ordinance 11-18-2014-1 Water and Wastewater Budget for 2015. Ms. Hartley seconded, motion passed. Council To Consider Resolution 11-18-2014-2 Transfer Of Funds: Park & Police. Ms. Hartley made a motion to approve Resolution 11-18-2014-2 Transfer of Funds for Park and Police. Mr. Foster seconded, motion passed. Council To Consider Ordinance 11-18-2014-3 An Ordinance Amending The Town of Cicero, Indiana Personnel Policies Handbook. Mr. Foster made a motion to approve Ordinance 11-18-2014-3 Amending the Town of Cicero, Indiana Personnel Policies Handbook, Section 4.2 Holidays. Ms. Hartley seconded, motion passed. Council To Consider Resolution 11-18-2014-4 A resolution of the Town Council Of The Town Of Cicero Approving And Adopting an Interlocal Agreement (Fire Radios). Ms. Unger stated that there was the Interlocal Agreement to Acquire Radio Equipment with the County and then there was Resolution 11-18-2014-4 A resolution of the Town Council of the Town of Cicero Approving And Adopting an Interlocal Agreement for the Fire payments. Mr. Culp stated that they could both be approved at the same time. Mr. Foster made a motion to approve Resolution 11-18-2014-4 A resolution of the Town Council of the Town of Cicero Approving And Adopting an Interlocal Agreement for the Fire payments and the Interlocal Agreement to Acquire Radio Equipment with the County. Ms. Hartley seconded, motion passed. Miscellaneous There was none. Comments By Citizens There were none. Signatures on Official Documents. Motion To Adjourn: Ms. Hartley made a motion to adjourn the meeting. Mr. Foster seconded, motion passed. 3 Signatures of Cicero Town Council: __________________________ Dennis D. Schrumpf – President __________________________ Sylvia Kay Hartley- Vice-President __________________________ Jerry G. Cook __________________________ Brett S. Foster _______________________ Eric C. Hayden Attested:__________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on December 2, 2014, at 7:00 PM at the Cicero Town Hall. 4