City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES February 3, 2015 At 7:00 PM Call To Order: President Kay Hartley called the meeting to order and led the Pledge of Allegiance. Mr. Foster said the prayer. President Hartley called for the roll call and the members of the Town Council were present or absent as follows: Present: Brett Foster Absent: Chad Amos Kay Hartley Eric Hayden Dennis Schrumpf President Hartley declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Lance Overholser, Assistant Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Kelleigh Fagan, Town Attorney Keith Bryant, Town Engineer Dan Strong, Cicero/Jackson Township Plan Commission President Paul Utterback, Storm Water Management Board President Approval of Prior Minutes: Town Council Meeting Minutes, January 20, 2015 at 7:00 PM – Mr. Foster made a motion to approve the January 20, 2015 Minutes. Mr. Amos seconded, motion passed. Approval of Agenda: Ms. Hartley added a discussion of the Town Hall roof under President’s Report. Ms. Unger asked to add a discussion of the telephone system under Miscellaneous. Mr. Hayden made a motion to approve the agenda as amended. Mr. Foster seconded, motion passed. Approval of Claims: Mr. Hayden made a motion to approve the claims as presented. Mr. Amos seconded, motion passed. Petitions by Citizens: There were none. President’s Report: 1. Ms. Hartley stated that after doing some research on Dan Strong’s appointment to the Plan Commission effective 1-1-2015 it was found that his term on the Plan Commission does not expire until 12-31-2015. Therefore, she is rescinding the appointment she made at the last Council Meeting, January 20, 2015. 2. Ms. Hartley stated that she had consulted with Aaron Culp regarding the issues with the Town Hall including the plaster falling off of the ceiling, the water damage on the 1  south wall and the brick flower bed in front of the building. Ms. Hartley said that Mr. Culp informed her that if the Council declared an emergency they could get two quotes for the water damage repair and proceed to have it repaired. There was a discussion. It was decided that the repairs were probably not an emergency and that the Council could follow normal procedures for acquiring proposals. The Council decided that they would have Mr. Munoz and Mr. Culp prepare a request for proposals, one for the ceiling and wall in the Town Hall and one for the brick flower bed in front of the building and they would open them at the first March meeting. Council Committee Reports: There were none. Legal Counsel Report-Aaron Culp: Mr. Culp updated the Council on the research he did on the Crown Castle cell tower lease. Mr. Culp stated that the lease expires in 2020. Mr. Culp stated that he has been in contact with Crown Castle for the last four years. They would prefer to purchase the property outright. If the Town is not willing to sell the property then they want to extend their lease. They want a six term lease with each term consisting of five years. They have offered a few different options with different amounts. Crown Castle is in contact with Mr. Culp at least every quarter. Mr. Culp stated that Crown Castle is willing to come to a meeting and talk with the Council or if the Council preferred he could ask Crown Castle for their best offer, which they could accept, counter or just hold off on. The Council discussed the lease. The consensus of the Council was for Mr. Culp to inform Crown Castle that the Council would not be interested in discussing the lease for a couple of more years. Cicero/Jackson Township Plan Commission Report-Mr. Strong. 1. Mr. Strong informed the Council that some research has been completed on the possibility of appointing an alternate to the BZA. However, Mr. Culp is still doing additional research because of the jointer agreement between the Town and Jackson Township. A member that is on another board or commission may not sit on the BZA unless appointed by the Plan Commission. When Mr. Culp completes his research he will report back to the Council. Town Engineer Report-Mr. Keith Bryant – 1. Hidden Bay Waterlines – Mr. Bryant informed the Council that they are nearing completion of the plans for the waterline replacement in Hidden Bay and they should be ready to review soon. 2. UV Disinfection System For Wastewater Plan – Mr. Bryant informed the Council that United would be going over options for the equipment soon with Mr. CJ Taylor, Wastewater Superintendent, and Mr. Comer. Old Business: Council To Make An Appointment To The Cicero Economic Development Committee (EDC). Mr. Hayden made a motion to appoint Stephen Decatur to the EDC. Mr. Amos seconded, motion passed. 2 Council To Hear Update On Camera Grant From Chief Hildebrand. Chief Hildebrand informed the Council that he had to have the application in for the Homeland Security Foundation Grant by February 13th if the Council wished to proceed with the application. The cost of the cameras for the Jackson Street Causeway Walkway will be between $6,000 and $10,000. The grant will be for $4,000 if received. Chief Hildebrand stated that he has spoken with Ms. Unger and she thinks the money could be available in CCD or CCI. Chief Hildebrand asked the Council if they wanted to proceed. There was discussion regarding whether or not additional cameras could be added and Chief said they could. The discussion also included whether Wifi could be included, Chief said he would have to check. Mr. Hayden made a motion to move forward with the grant application. Mr. Foster seconded, motion passed. Council To Discuss Replacement Street Lights Process. Mr. Munoz stated that he was waiting on estimates for individual neighborhoods. Duke is also working on a new maintenance agreement for LED lighting. It looks like the cost per light, after the initial product is paid for would go from $8-10 per light to $4 per light for maintenance. They are expected to have the new contracts out in the next couple of weeks. Currently if a street light goes out and it is not under contract, which we have a lot of these, Duke will not replace or repair, they will remove the light. Our option is to replace it with the new LED light. Mr. Schrumpf inquired if there was a problem with having different types of fixtures in the same area. Mr. Munoz said no but the lighting would be a different color. Mr. Schrumpf inquired about a grant. Mr. Munoz stated that there was nothing available for the street lights right now. In the fall OED has a grant that Mr. Munoz hopes to be ready to apply for. The previous lighting grants we looked into were for interior lighting. Mr. Schrumpf inquired about the payoff time for the contracts and Mr. Munoz stated it would be 10 years. New Business There was none. Miscellaneous 1. Ms. Unger informed the Council that Fire, Police and the Utilities/Plan Commission offices have a Taylored Phone System that was purchased on what was thought to be a lease/purchase. Upon further research it was found to be strictly a lease. Ms. Unger stated that over the length of the contract she has been frustrated with the leasing company and didn’t realize until calling Great America about the final payment that if the Town wanted to keep the equipment, we would have to continue to pay the same monthly amount. Ms. Unger, Chief Hildebrand and Chief Peachey met with Taylored Systems and they have given us a payoff on the equipment of $1,681.99. Ms. Unger asked for approval to pay this amount out of CCI or CCD. There was a discussion and a question about how much the maintenance would be. Ms. Unger said she wasn’t sure but she thought it was somewhere around $100 per month. Mr. Foster made a motion to pay off the equipment. Mr. Schrumpf seconded, motion passed. 2. Mr. Hayden thanked Mr. Steve Stackhouse for giving a quick opinion on the condition of the issues with the Town Hall. 3. Mr. Schrumpf thanked Ms. Unger for the listing of the appointments to the committees and commission for the Town. Mr. Schrumpf thought this would be very helpful moving forward. 3  4. Mr. Schrumpf also addressed the issue that has come up regarding the Council not attending the EDC meetings. Mr. Schrumpf stated that he personally had a conflict on the night of the EDC meetings but in addition to that the Council needed to be careful not to violate the open door law. Mr. Foster stated that he usually attends the meeting but if another Council person wished to go they could let him know and they would adjust accordingly. 5. Mr. Foster stated that the EDC was a good group of individuals wanting to work for the best of the Town. He thought things were going well. 6. Mr. Strong stated that he was not sure where the Council was with the terms for appointments but if there were any options he thought it would be best if the terms were staggered. Ms. Unger inquired if this could happen with the Plan Commission and Mr. Culp stated he would look into it. Comments By Citizens There was none. Signatures on Official Documents! Motion To Adjourn: Mr. Hayden made a motion to adjourn. Mr. Foster seconded, motion passed. Signatures of Cicero Town Council: __________________________ Sylvia Kay Hartley - President __________________________ Brett S. Foster - Vice-President __________________________ Chad B. Amos __________________________ Eric C. Hayden _______________________ Dennis D. Schrumpf Attested:__________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on February 17, 2015, at 7:00 PM at the Cicero Town Hall. 4