City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES February 17, 2015 At 7:00 PM Call To Order: President Kay Hartley called the meeting to order and led the Pledge of Allegiance. Mr. Foster said the prayer. President Hartley called for the roll call and the members of the Town Council were present or absent as follows: Present: Brett Foster Absent: Chad Amos Kay Hartley Eric Hayden Dennis Schrumpf President Hartley declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Paul Utterback, Storm Water Management Board President Approval of Prior Minutes: Town Council Meeting Minutes, February 3, 2015 at 7:00 PM – Mr. Foster made a motion to approve the February 3, 2015 Minutes. Mr. Amos seconded, motion passed. Approval of Agenda: Ms. Hartley added under Old Business an agreement that needs to have approval from Umbaugh. Mr. Hayden made a motion to approve the agenda as amended. Mr. Amos seconded, motion passed. Approval of Claims: Mr. Amos made a motion to approve the claims as presented. Mr. Foster seconded, motion passed. Petitions by Citizens: 1. Lights Over Morse Lake Committee to speak with Council regarding funding. Kathie and Greg Bowman addressed the Council concerning funding for the programs for Lights Over Morse Lake. Ms. Bowman asked the Council to fund $2,500, $2,000 for programs and $500 for setup. Ms. Bowman said that this money was in the Festival Fund and receipted in from the permit fees received from vendors. Ms. Bowman stated that there is always a large ad for the Town in the program. Mr. Schrumpf made a motion to approve the $2,500 for the programs. Mr. Foster seconded, motion passed. The Council thanked the Bowmans for their hard work on the 4th of July events. 2. Ms. Bowman also discussed sponsorship as being the most challenging thing to accomplish. Ms. Bowman said that the smaller businesses in Cicero were always willing 1  to help but the larger ones were not. It was suggested that the Council write a letter of sponsorship support. Ms. Bowman thought that would be beneficial. 3. Mr. Munoz stated that he and Ms. Unger met with the Indiana Bi-Centennial Committee and we might be able to incorporate our event with the 4th or perhaps a separate event. More information will be coming on this. President’s Report: 1. Ms. Hartley stated that the Council would be having an executive session on Wednesday, February 25th at 7:00 pm to discuss employee evaluations. 2. Ms. Hartley rescheduled the Cicero Redevelopment Commission meeting to February 25th at 6:30 pm. Council Committee Reports: There were none. Legal Counsel Report-Aaron Culp: Mr. Culp stated that he had nothing. Cicero/Jackson Township Plan Commission Report-Mr. Munoz. 1. Comprehensive Plan – Mr. Munoz informed the Council that the Comprehensive Plan has passed through the Cicero/Jackson Township Plan Commission with a favorable recommendation to the Cicero Town Council and the Jackson Township Board. The Ordinance will be on the Council’s March 3rd agenda. 2. Ordinance Updates – Mr. Munoz informed the Council that the updates are almost finished. There were a couple of items that the Plan Commission wanted to review again prior to final approval. 3. Cicero Redevelopment Commission – Mr. Munoz stated that he would like to get quotes to finish the path from the circle on the west end of the Causeway Path to the existing Red Bridge path/trail. 4. Carpeting for the Plan Commission office – Mr. Munoz informed the Council that he has the opportunity to get some carpet squares free but he would need to pay for installation. The cost would be between $1,000-$2,000. 5. Balcony for Plan Commission Office- Mr. Munoz stated that he has received two quotes to have the repairs made and is waiting on a third. The estimates are coming in between $800 and $1400 to repair the hand rail, balusters, and repaint. 6. Brick repair in front of Town Hall – Mr. Munoz stated that he had talked to a couple of contractors and they have suggested taking out all of the brick and replacing with pavers which could be reused if the front of the Town Hall was ever re-done completely. They stated that this would be at a lower cost. 7. Leak in the Town Hall roof on the south wall – Mr. Munoz stated that they know what the problem is but they will have to wait for better weather to have it repaired. 8. Mr. Culp stated that if the repairs for any of the above were less than $10,000, the Town was required to contact three contractors by phone, FAX, or e-mail the contractors for their estimate. Town Engineer Report-Mr. Keith Bryant – 1. Mr. Bryant was not available but submitted his report in writing, see attached. 2. Ms. Unger distributed information to the Council concerning expenditures that have been incurred for the Jackson Street Pedestrian Walkway and briefly discussed the remaining items to be paid. 2 Old Business: Council To Consider Continuing Disclosure Service With Umbaugh For The 2013 Sewage Works Revenue Bonds. Mr. Schrumpf made a motion to approve the Disclosure Service with Umbaugh For The 2013 Sewage Works Revenue Bonds and allow Ms. Hartley to sign the document. Mr. Foster seconded, motion passed. New Business There was none. Miscellaneous 1. Mr. Munoz informed the Council that the Plan Commission would like to have an executive session on March 17th, 2015 at 6:00 pm to discuss property and possible litigation. 2. Mr. Comer stated that Mr. Bryant also sent a letter in response to IDEM’s inspections last week. The Council needed to give Ms. Hartley permission to sign. Mr. Hayden made a motion to approve the response letter to IDEM and give Ms. Hartley permission to sign. Mr. Amos seconded, motion passed. 3. Mr. Foster informed the Council that Greg Boyd relayed to him that the ice has caused damage to the to Town’s public docks. Mr. Foster stated that the Town needed to revisit how the docks were installed when they are moved. This is to be added to the next Department Head meeting. Mr. Amos inquired if there was power at this location and there isn’t. 4. Mr. Munoz informed the Council that they have a final inspection scheduled for February 19th and a request for a certificate of occupancy for the Lazy Frog. Mr. Munoz stated that they were trying to open next week. The State, Chief Peachey, and he will be doing the inspection. Comments By Citizens There was none. Signatures on Official Documents! Motion To Adjourn: Mr. Foster made a motion to adjourn. Mr. Hayden seconded, motion passed. 3 Signatures of Cicero Town Council: __________________________ Sylvia Kay Hartley - President __________________________ Brett S. Foster - Vice-President __________________________ Chad B. Amos __________________________ Eric C. Hayden _______________________ Dennis D. Schrumpf Attested:__________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on March 3, 2015, at 7:00 PM at the Cicero Town Hall. 4