City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES May 6, 2015 At 7:00 PM Call To Order: President Kay Hartley called the meeting to order and led the Pledge of Allegiance. Mr. Schrumpf gave the prayer. President Hartley called for the roll call and the members of the Town Council were present or absent as follows: Present: Kay Hartley Absent: Brett Foster Chad Amos Eric Hayden Dennis Schrumpf President Hartley declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Jim Hunter, Police Major Aaron Culp, Town Attorney Paul Utterback, Storm Water Management Board President Approval of Prior Minutes: Town Council Meeting Minutes, April 21, 2015 7:00 PM – Mr. Amos made a motion to approve the April 21, 2015. Mr. Hayden seconded, motion passed. Approval of Agenda: Ms. Hartley added an update on the public access docks under old business. Mr. Hayden made a motion to approve the agenda as amended. Mr. Schrumpf seconded, motion passed. Approval of Claims: Ms. Unger had informed the Council that there would need to be some correction on the Docket before they could sign. Mr. Amos made a motion to approve the claims after the corrections were completed. Mr. Schrumpf seconded, motion passed. Petitions by Citizens: Chuck Cunningham addressed the Council concerning traffic on Jackson Street in Cicero. Mr. Cunningham distributed an article from the Indianapolis Star regarding the Mooresville Town Council banning large trucks from their city streets. Mr. Cunningham suggested to the Council that they limit the semi and large dump truck traffic on Jackson Street and reroute them to another road such as 234th Street. There was a discussion on weight restrictions and Mr. Amos and Mr. Hayden will look into this further. Troy Ferguson addressed the Council on the American Legion’s proposed Historic Walk of Honor. Mr. Ferguson asked the Council if they had any questions after they reviewed the information he presented at the last Council Meeting and in the booklet he distributed. Mr. Ferguson stated that he was looking for support from the Council. Ms. Hartley inquired if the signs would be attached to the buildings and Mr. Ferguson stated that they would. Mr. Ferguson stated that the nine signs would hopefully be distributed between SR 19 and Main Page 1 of 5  Street. There was a discussion on maintenance of the signs. The Council was concerned who would take care of them if there was damage or wear. Mr. Ferguson stated that in all honesty they had not discussed that. There was an idea that the Legion would own and maintain the signs. Mr. Ferguson stated that might be possible but at this point they had not discussed. There was a consensus by the Council to proceed. Mr. Ferguson asked the Council for a support letter. Mr. Ferguson stated that they would like to have this completed by Memorial Day and encouraged everyone to come out and participate in the parade on May 23 rd from the Legion to the cemetery. President’s Report: Ms. Hartley informed the Council of the following: 1. Cicero and Arcadia police departments collected 5 trash bags full of prescription and over the counter drugs at the take back event on Saturday at CVS. 2. Cicero Police Department held a reunion for about 65 people representing 5 decades of dedication to the police department. Council Committee Reports: There was nothing. Legal Counsel Report-Aaron Culp: 1. Mr. Culp stated that he did not have anything. Cicero/Jackson Township Plan Commission Report: 1. Mr. Strong and Mr. Munoz were not available. Town Engineer Report-Mr. Keith Bryant: Mr. Bryant was not available but submitted the following report: Town of Cicero May 6, 2015 Town Council Meeting Engineer’s Report 1. Engineering Services Task Order No. 2015-02: Brinton Street Widening Quote: This Task Order was distributed at the last meeting and tabled pending discussions with INDOT on their SR 19 resurfacing project. At this point it could remain tabled until the INDOT schedule is confirmed. 2. Sewer Improvements Project: The piping is all installed (including the two added points). The Contractor has also addressed some of the lawn areas in need of additional work. Following chip and seal of the alleys, a walk through will be scheduled to inspect the surface restoration and to create a punch list for any needed repairs. 3. Hidden Bay Water project: The grant administrator mailed the package to OCRA yesterday and hopes to have the Release of Funds (ROF) by May 19, 2015. The ROF is required to move ahead. In anticipation of the ROF, we are scheduling the Preconstruction Meeting with the contractor. At this point it looks like it will be May 20 at 2:00 p.m. We are also working to schedule a public meeting with the Hidden Bay residents at their club house. We will create a flyer for the residents if the Town can distribute. This will likely occur the week of May 25 or the following week. The contractor plans to begin work the week of May 25, 2015 and move materials in the week before. We have made calls to Mr. Burton, the Association President, in regards to the clubhouse use and are awaiting a response. We have assembled a Quotation Package for the service lines from the new meter pits to the existing pits as discussed. We will ask for quotes to be submitted to the Council at the May 20 meeting. Page 2 of 5  4. UV Project: The design and plan development continues to move forward. The Common Law Wage Hearing is scheduled for May 26. The IDOL has indicated that they will confirm the time 5 business days prior to the meeting. Bids are expected in June. 5. State Road 19 (Jackson Street) Resurfacing: Mark Heirbrandt has discussed further with INDOT. He has confirmed that curbs may be funded through the LPA Program which we believe will fall under the Indianapolis MPO. This would be an 80/20 grant with applications this year but earliest funding in FY 2020 per previous discussions. INDOT has not committed to any additional INDOT funds. We need to decide if we want to schedule a meeting with INDOT to request delay of their resurfacing project until 2016 to allow for curb replacement. This will most likely require Town funding for the curbs and possibly bid document preparation. Previous estimates to replace half the curbs from Jackson Street to Brinton Street were $150K - $200K (construction costs). In discussions with Mark today, we can schedule an INDOT meeting to further discuss if the Council wishes to move ahead, believes that funding can be made available and confirms that we would be looking at delaying only until 2016. INDOT considers their resurfacing project as a preventative maintenance project not a reconstruction project that may address curbs. Chad Amos has reached out to INDOT to meet on site and inspect the curbs. As always, feel free to contact our office to discuss any project or other needs. Thank you. Keith Bryant, PE United Consulting Mr. Amos stated that he had contacted INDOT regarding SR 19 paving and is waiting to hear back from them to confirm a meeting date and time. Mr. Comer inquired if we meet with INDOT is the Town prepared to spend the money for the curbs and sidewalks? Mr. Comer stated that Mr. Bryant was not sure what to say or inquire about if the money was not available. Mr. Comer said that the Commission for INDOT has changed and Mr. Heirbrandt has not been able to set up a meeting. Mr. Amos stated that he was not thinking that the Town would pay for the curbs. He thought it was the State’s responsibility. Mr. Hayden made a motion to table until the next meeting. Mr. Amos seconded, motion passed. Ms. Hartley stated that there would be a wage hearing on May 26th and the time was to be determined. Old Business: Council To Consider Quotes For Stringtown Pike Path Sealing. Ms. Hartley stated that there are three Quotes for the Stingtown Pike Path Sealing. They are: May Sealing for $8,172.00; Morgan’s Striping for $11,325.00; and Blakes Best Service, LLC for $17,092.00. Mr. Comer stated that they were all for the exact same process. There was a brief discussion regarding the reason for the differences in pricing in which Mr. Comer stated the thought it was probably due to labor costs. There was a discussion about anything else that needed to be sealed and Mr. Cambre stated he was working on the Red Bridge parking lot but wasn’t ready to proceed yet. Mr. Hayden made a motion to approve the quote from May Sealing for $8,172.00 provided their references check out. Mr. Schrumpf seconded, motion passed. Page 3 of 5 Update On SR 19 From Chad Amos. Mr. Amos stated he discussed this under the Engineering Report. Update On Public Access Docks From Chad Amos. Mr. Amos stated that he has spoken with Shawn Jones and he will be here May 6th or 7th to move the Public Access Docks. He will then move to Red Bridge to make repairs on the gas dock and then he will move back over and make repairs on the Public Access Docks and move them into place. New Business Council To Discuss If They Are Interested In Taking In The Streets in Sunset Bay Addition. Jay Longendecker, who lives at 2840 Stringtown Pike of which his house is part of the Sunset Bay addition, contacted Mr. Comer to see if the Town would be interested in taking in the streets in the Sunset Bay addition and what it would take to bring them up to Cicero’s specifications. Mr. Comer informed the Council that he has spoken with Mr. Bryant and Mr. Bryant stated that generally roads with inverted crowns deteriorate as the drainage is collected in the center of the roadway. Additionally, there would be substantial cost to bring them up to the Town’s standards. Mr. Comer and Mr. Bryant do not see an advantage to accept them into the Town. There was a discussion. Mr. Schrumpf made a motion to not accept the streets in Sunset Bay into the Town as there was no advantage to doing so. Mr. Amos seconded, motion passed. Council To Discuss Roof And Air Conditioner At The Utilities Office. Ms. Unger informed the Council that when the heating and cooling company got onto the roof to check out the air conditioners for the summer and his foot sank into the flat roof over the Utilities office. The shingled roof was replaced in the last couple of years but not the flat roof. Ms. Unger also informed the Council that the air conditioner for the apartment over the Plan Commission office which is used for storage is not working. Ms. Unger said that there are times that the Plan Commission is up there working. Ms. Unger asked the Council what they would like to do. Ms. Unger was instructed to get a quote on both the roof and the air conditioner and get back to them. Miscellaneous 1. Mr. Comer asked Mr. Jim Schneider with Morse Lake Waterways Association when they were planning to have their lake cleanup this year. Mr. Schneider stated they were planning on July 19, 2015 between 8 AM and Noon. Mr. Schneider stated that the Triathlon was not starting on the east side of the lake this year. 2. Mr. Hayden ask Mr. Schneider about the dredging of the lake that has been scheduled by Citizens. Mr. Schneider stated that this was a long term project. They are scheduled to do Big Cicero first but they are still working on some permits related to the wetlands in that area. If they do not get everything approved this year they will probably start on Hinkle Creek. Mr. Schneider informed the Council that the Indiana Academy has given approval for a road to be installed to remove the debris. Citizens has appropriated $300,000 per year for this project and those dollars would also include building the road, cost of removing the sledge and any repairs. Page 4 of 5  Plan A – Big Cicero first; Plan B – Hinkle Creek first. Mr. Schneider stated that he thought they would start on Hinkle Creek this year and not sure how they would proceed. They may stay at Hinkle or may move to Big Cicero. They may hold off from starting this year and start both next year. Mr. Schneider was not sure. 3. Mr. Cambre informed the Council that the Triathlon was scheduled for June 30th. The swim route will begin and end in Red Bridge. 4. Mr. Amos inquired about the Lake Cleanup and if they were going to bring the debris into Red Bridge where they always had. The answer was yes. Mr. Amos was concerned about that area since the Parks Department had done a lot of work in that area. Mr. Cambre stated that they may need to do a little maintenance in that area after the project. Comments By Citizens 1. There were none. Signatures on Official Documents! Motion To Adjourn: Mr. Foster made a motion to adjourn. Mr. Amos seconded, motion passed. Signatures of Cicero Town Council: __________________________ Sylvia Kay Hartley - President __________________________ Brett S. Foster - Vice-President __________________________ Chad B. Amos __________________________ Eric C. Hayden _______________________ Dennis D. Schrumpf Attested: __________________________ Jan Unger, Clerk Treasurer The next Cicero Town Council Meeting will be on May 19, 2015, at 7:00 PM at the Cicero Town Hall. Page 5 of 5