City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES May 19, 2015 At 7:00 PM Call To Order: President Kay Hartley called the meeting to order and led the Pledge of Allegiance. Mr. Foster gave the prayer. President Hartley called for the roll call and the members of the Town Council were present or absent as follows: Present: Kay Hartley Absent: Brett Foster Chad Amos Eric Hayden Dennis Schrumpf President Hartley declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Steve Peachey, Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Keith Bryant, Town Engineer Paul Utterback, Storm Water Management Board President Approval of Prior Minutes: Executive Memorandum for April 27, 2015, 7:00 PM – Mr. Schrumpf made a motion to approve Executive Memorandum for April 27, 2015. Mr. Amos seconded, motion passed. Executive Memorandum for May 2, 2015, 8:00 AM - It was noted that the meeting was held at the Police Station, 70 S. Byron not the Town Hall. Mr. Hayden made a motion to approve Executive Memorandum for May 2, 2015. Mr. Foster seconded, motion passed. Town Council Meeting Minutes, May 6, 2015, 7:00 PM – Mr. Amos made a motion to approve the May 6, 2015 Town Council Meeting Minutes. Mr. Schrumpf seconded, motion passed. Approval of Agenda: Ms. Hartley added a discussion on if the Council wished to participate in the Hamilton County “Urban County” (HUD) program or continue with the Community Development Block Grant (CDBG). Mr. Foster made a motion to approve the agenda as amended. Mr. Schrumpf seconded, motion passed. Approval of Claims: Mr. Hayden made a motion to approve the claims as presented. Mr. Amos seconded, motion passed. Petitions by Citizens: There were none. Page 1 of 4 President’s Report: Ms. Hartley informed the Council of the following: 1. Ms. Hartley welcomed Robert Williams and his mother April to the meeting this evening. Mr. Williams is working on his Scouting Citizenship and Community badge. 2. Ms. Hartley informed the Council that the town received an award from IDEM May 12th, 2015 at the Annual MS4 Stormwater conference. It was recognition for our efforts to go above and beyond the requirements of our MS4 Permit. The award was for the Bioswales, Park Improvements, and Rain Garden in Red Bridge Park. Ms. Hartley thanked all who worked on this project. 3. Ms. Hartley announced that the Morse Lake Waterways Association was meeting on May 20th, 2015 at 7:00 PM at Red Bridge Community Building and all are welcome. Council Committee Reports: There was nothing. Legal Counsel Report-Aaron Culp: 1. Mr. Culp stated that he has prepared the letter for supporting the American Legion with their Historic Walk of Honor project. Ms. Hartley has signed it and Ms. Unger will see that the American Legion receives it. Cicero/Jackson Township Plan Commission Report: 1. Mr. Munoz stated that what he had to report on was under Old Business. Town Engineer Report-Mr. Keith Bryant: Mr. Bryant reported on the following: 1. Quotes for Hidden Bay Service Lines – Mr. Bryant stated that the Town only received one proposal for the Hidden Bay service lines. Mr. Foster opened the proposal which was from C.A.T. Excavating, the same company approved for the waterline replacement. The total amount was $112,500. Mr. Foster made a motion to take under advisement. Mr. Hayden seconded, motion passed. a. Mr. Bryant informed the Council that there would be a Pre-construction meeting on May 20th, 2015 at 2:00 PM and a Public Meeting on June 3, 2015 at 6:00 PM for the Hidden Bay residents. b. Mr. Bryant stated that he had the documents for Ms. Hartley to sign for C.A.T Excavating for the waterline replacements with him this evening. The Council has already given permission for her to sign. 2. Engineering Services Task Order No. 2015-02, Brinton Street Widening Quotation Documents – Mr. Bryant stated that this item is under Old Business and if INDOT was going to delay for another year there was no reason to approve this Task Order. 3. UV Filter system at Wastewater Plant – Mr. Bryant informed the Council that the Town has a wage hearing scheduled for May 26th. The Governor has signed a law that rescinds the common wage requirements. This takes effect July 1, 2015. Mr. Bryant suggested canceling this meeting. The Council agreed. 4. Comcast Bill for relocation of utilities on the Jackson Street Pedestrian Walkway project – Mr. Bryant stated that United was able to hand deliver the packet to Comcast regarding the contract the Town has with them for payment on their relocation. Page 2 of 4 Old Business: Council To Consider SR 19 Paving/Sidewalks/Curbs. Mr. Hayden made a motion to untable. Mr. Schrumpf seconded, motion passed. Mr. Amos informed the Council that he has been in contact with Bob Alderman with INDOT and he is working to setup an appointment to come and assess the curbs and sidewalks on SR 19. Mr. Amos stated that Mr. Alderman understands that it would be on INDOT to redo the curbs and the sidewalks which connect to the curbs. Mr. Amos made a motion to table. Mr. Hayden seconded, motion passed. Council To Discuss Quotes For Utilities Office Roof. Ms. Unger informed the Council that she contacted four companies to give a quote on the Utilities Office flat roof. Two companies looked at it and she has received one quote. The Council wanted to get more quotes. Mr. Comer reminded Ms. Unger that the water plant roof also needs to be replaced. Mr. Hayden made a motion to table. Mr. Foster seconded, motion passed. New Business Council To Consider Releasing Liens On Property At 371 S. Peru Street. Ms. Hartley reviewed the outstanding liens which total $542.92; this does not include the filing fees of $96.00 and release fees of $48.00. Additionally there is an outstanding water bill for $72.61. Ms. Hartley also stated that there were outstanding property taxes of $2,684.89 and was not sure who would pay them. Mr. Munoz stated that as soon as these liens were released by the Town the building would be torn down. Mr. Munoz also stated that Habitat for Humanity would pay the property taxes if the County did not release them. Mr. Schrumf stated that he thought that tearing down this building would benefit the Town in the long run and made a motion to release the liens, all outstanding bills and to pay the release fees. Mr. Amos seconded, motion passed. Council To Discuss Noblesville Housing Authority Request For Town’s Participation in HUD. Ms. Hartley informed the Council that the Town received a letter inquiring if the Council wished to participate in the Hamilton County “Urban County” (HUD) program or continue with the Community Development Block Grant (CDBG). Mr. Bryant stated that the Town opted out of HUD so it could receive OCRA funding. The Town recently received $400,000 in OCRA funding for the Hidden Bay waterline replacement project. Also, there are a couple of other projects the Town may receive OCRA funds for including the Downtown Revitalization Project and a grant for a blighted property. Ms. Unger stated that Tina Henderson had confirmed that information to her today. Mr. Amos made a motion to be excluded from the Hamilton County “Urban County” program and allow Ms. Hartley to sign a letter stating the same. Mr. Hayden seconded, motion passed. Miscellaneous 1. Ms. Unger informed the Council that she has also received a quote from Heat Pro to replace the air conditioner in the upstairs of the utility building at a cost of $2,900. Ms. Unger stated that Page 3 of 4  she had spoken with Mr. Munoz and Ms. Mangas, the plan commission staff who work in that area, and they said they could get by without the air conditioning. Comments By Citizens 1. There were none. Signatures on Official Documents! Motion To Adjourn: Mr. Foster made a motion to adjourn. Mr. Amos seconded, motion passed. Signatures of Cicero Town Council: __________________________ Sylvia Kay Hartley - President __________________________ Brett S. Foster - Vice-President __________________________ Chad B. Amos __________________________ Eric C. Hayden _______________________ Dennis D. Schrumpf Attested: __________________________ Jan Unger, Clerk Treasurer The next Cicero Town Council Meeting will be on June 2, 2015, at 7:00 PM at the Cicero Town Hall. Page 4 of 4