City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, January 19, 2016 At 7:00 PM Call To Order: President Brett Foster called the meeting to order and led the Pledge of Allegiance. Mr. Foster said the prayer. Mr. Foster called for the roll call and the members of the Town Council were present or absent as follows: Present: Chad Amos Absent: Brett Foster Chris Lutz Rusty Miller Craig Penwell Mr. Foster declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Lance Overholser, Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Keith Bryant, Town Engineer Paul Utterback, Storm Water Management Board President Approval of Agenda: Mr. Foster added Church Church Hittle & Antrim, Attorneys to Legal Counsel Report and the Fire Department Assistant Chief announcement to New Business. Mr. Amos made a motion to approve the agenda as amended. Mr. Lutz seconded, motion passed. Butler, Fairman & Seufert to discuss the Northern Hamilton County Trail plan. Jessica Gordon with Butler, Fairman & Seufert introduced herself and presented a slide show of the Northern Hamilton County Trail Plan. She also gave the Council the final plan documents they have prepared. Ms. Gordon stated that this was a 10-20 year plan and the purpose is to improve health, economic development, improve the environment and give the residents a better quality of life. There were six goals presented: Increase number of people that exercise daily; increase the number of people walking and bicycling everyday; connect neighborhoods, parks, schools and businesses; create a regional connection to the county; establish standards for future design and development; and identify development costs and funding opportunities. Mr. Foster inquired what would happen if one of the other participating municipalities did not participate in the plan. Mr. Munoz stated that this was a long range plan and if funding was the issue, it could be as far out as 2025 before anything was started. Mr. Foster inquired as to what is needed from the Council. Ms. Gordon stated that the Council needed to adopt the plan. Mr. Miller inquired about the other entities involved. Ms. Gordon stated that she has meetings scheduled with the other entities and that the plan could be phased in. Mr. Lutz inquired if the path was scheduled to go through Cicero. Ms. Gordon stated that it was 1  currently planned to go on Jackson Street to SR 19 and north on SR 19. Mr. Foster stated that there would be some parking spaces lost on both streets. Mr. Lutz inquired if the State was willing to give up easement on SR 19? Ms. Gordon was not sure if they have been talked to yet. Ms. Unger inquired about horses being allowed in Town. Ms. Gordon stated that it will probably be up to each municipality, but there was some concern if their shoes would tear up the path. The Town will have to discuss. Mr. Culp stated that the Council could just vote on it or he could prepare a resolution. It was decided that the Council would think about the presentation and decide at the February 2 nd Town Council meeting whether or not to adopt the plan. Approval of Prior Minutes: Town Council Meeting Minutes, January 5, 2016, 7:00 PM - Mr. Amos made a motion to approve the Town Council Meeting Minutes, January 5, 2016. Mr. Miller seconded, motion passed. Approval of Claims: Ms. Unger will check on an overtime question by Mr. Lutz. Mr. Penwell made a motion to approve the Claims as presented. Mr. Lutz seconded, motion passed. Petitions by Citizens: There were none. President’s Report: 1. Mr. Foster gave clarification on the EDC Appointments: a. Mr. Foster stated that he made two appointments: Al Wilson and Bruce Knott. These are two year terms. Mr. Foster stated that he still had one appointment to make and he is still receiving recommendations for this position. b. Mr. Foster stated that the Council made 4 appointments: Linda Wilgus, Mike McConnell, Steve Decatur, and Bob Gordon. These appointments will be for three years. After the three years, the next Council appointment will be for two years thereafter. Mr. Foster stated that this was to offset the terms. 2. Mr. Foster gave Clarification on the Cicero Jackson Township Plan Commission appointments: a. Mr. Foster appointed four members: Linda Wilgus, Dan Strong, Tim Fonderoli, and Steve Shields. This evening Mr. Foster stated that he was amending the appointments as follows: Linda Wilgus will replace Steve Shields, who will be moved to a Cicero Jackson Township BZA alternate position, and Steve Zell will retain his position on the Cicero Jackson Township Plan Commission. b. Mr. Foster then introduced Mike Berry and stated that he was appointing Mr. Berry to the BZA. Council Committee Reports: 1. Events Committee – There were none. Legal Counsel Report- Aaron Culp: Mr. Foster stated that Mr. Culp has presented Church Church Hittle & Antrim’s contract this evening for Council approval. Mr. Culp stated that nothing has changed except the dates. The retainer is $4,739.33 per month. Mr. Amos made a motion to approve the 2016 Contract with Church Church Hittle & Antrim. Mr. Lutz seconded, motion passed. Cicero/Jackson Township Plan Commission Report-Mr. Munoz: Mr. Munoz reviewed the Stellar Communities Designation Program with the Council. Mr. Munoz stated that he and Ms. Kmicikewycz were encouraged and thought they should proceed with the process of applying. However, Mr. Munoz stated that the application had to be in by March and that did not leave them much time. Mr. Munoz stated that there was a workshop coming up on January 27 th that two Town 2  representatives could attend. The Town would also need to have public meetings and the application fee is $5,000. Mr. Munoz feels that there is a good chance for Cicero to get the designation. Mr. Munoz stated that he has a contract that he would send to the Council for facilitation of the application. Town Engineer Report-Mr. Keith Bryant: Mr. Bryant was not available this evening but presented the following report: Town of Cicero January 19, 2016 Town Council Meeting Engineer’s Report 1. Brinton Street Widening Project: Midwest Paving has completed the work. Additional lawn area grading and seeding are likely in the spring. We inspected the work and have prepared a final change order document and substantial completion document that have been sent to Midwest for signature. These will be presented to the Council for approval following receipt of the documents signed by Midwest. Midwest initially submitted an invoice totaling $3,500 above the current contract amount. With final quantity measurements by United and negotiations with Midwest, they have agreed upon a total that will result in a deduct to the current contract of approximately $2,500 ($6,000 less than originally invoiced). 2.UV Disinfection System Project: The contractor (Thieneman Construction) has performed the demolition work, channel modifications, miscellaneous concrete and other work in preparation for the new UV equipment delivery. They expect equipment delivery in the next few weeks. No issues in having the equipment on line for the 2016 disinfection system are anticipated. 3.SR 19 Sidewalk Project: The contractor, Dorsey, has completed the current contract scope. Additional lawn area grading and seeding are likely in the spring. We have reviewed their pay application. We are working with INDOT for the permit modification related to the additional work to be completed in the spring of 2016. We understand that the current agreement scope has been completed by the contractor (Dorsey). As always, feel free to contact our office to discuss any project or other needs. Thank you. Keith Bryant Old Business: There was none. New Business Fire Chief Lance Overholser addressed the Council and stated that with the Council’s approval he was appointing Steve Smith as the Department’s Assistant Fire Chief. The Council approved and congratulated Assistant Fire Chief Smith. Miscellaneous There was none. Comments By Citizens There were none. Signatures on Official Documents! 3 Motion To Adjourn: Mr. Miller made a motion to adjourn. Mr. Amos seconded, motion passed. __________________________ Brett S. Foster, President __________________________ Chad B. Amos, Vice-president __________________________ Christopher J. Lutz __________________________ Robert J. Miller _______________________ Craig S. Penwell Attested: __________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on February 2, 2016, at 7:00 PM at the Cicero Town Hall. 4