City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, February 2, 2016 At 7:00 PM Call To Order: President Brett Foster called the meeting to order and led the Pledge of Allegiance. Mr. Foster said the prayer. Mr. Foster called for the roll call and the members of the Town Council were present or absent as follows: Present: Chad Amos Absent: Brett Foster Chris Lutz Rusty Miller Craig Penwell Mr. Foster declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Lance Overholser, Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Keith Bryant, Town Engineer Paul Utterback, Storm Water Management Board President Approval of Agenda: Ms. Unger removed the Bowman’s from Petitions by Citizens and Mr. Foster added to President’s report a Redevelopment Commission meeting. Mr. Amos made a motion to approve the agenda as amended. Mr. Miller seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, January 19, 2016, 7:00 PM - Mr. Amos made a motion to approve the Town Council Meeting Minutes, January 19, 2016. Mr. Penwell seconded, motion passed. Approval of Claims: Mr. Amos stated that he was having Ms. Unger check on the phone bill for the Parks Department as it seems high. Mr. Amos made a motion to approve the Claims as presented. Mr. Lutz seconded, motion passed. Petitions by Citizens: 1. Greg and Kathy Bowman planned to be here but asked to be put on the February 16 th agenda to address the Council about 2016 Lights Over Morse Lake donation. Mr. Foster inquired about their request and Mr. Munoz stated that he has spoken with them. They are planning to ask for the annual donation of $500 plus having the Town pay for the pamphlets. Mr. Munoz stated that he has spoken with them about a full page ad for the Town in the Pamphlet which they seemed amiable to. 1 President’s Report: 1. President Foster to make a two year appointment to the Economic Development Committee – Mr. Foster stated that he was appointing Joe Kunzer to the EDC for a two year term. Mr. Kunzer has served before and was excited to do so again. 2. President Foster stated that the Redevelopment Commission will meet on February 16 th at 6:00 with Mr. Pitman to discuss our TIF districts and for the Commission to take care of a couple of business issues. Immediately following the Redevelopment Commission meeting at 6:30, Mr. Joe Vaughn with Diversified Municipal Finance Corporation will talk with the Council about his proposed lease project. Council Committee Reports: 1. Events Committee – Chief Hildebrand informed the Council that they have been working with the Our Town Cicero committee for the Dine On The Causeway event which will take place on September 10th. He stated that he wanted to advise the Council that the Causeway Walkway will be closed most of that day for setup, etc. They will be putting signage out early. If the Council has any concerns please see Chief Hildebrand. Legal Counsel Report- Aaron Culp: Mr. Culp stated that he had nothing at this time. Cicero/Jackson Township Plan Commission Report-Mr. Munoz: 1. Mr. Munoz informed the Council that the contract from HWC has been sent to Mr. Culp regarding the Stellar Community designation application. Mr. Munoz stated that he would be trying to setup a meeting sometime next week with the steering committee. 2. Mr. Munoz informed the Council that Ball State was offering an Indiana Certified Public Managers Program that would be held one day a month. There is no cost to the Town but they need a letter from his supervisor as a recommendation to be admitted to the program. Mr. Munoz asked for permission for Mr. Amos to sign the letter. Council reviewed letter and said it was fine for Mr. Amos to sign. Town Engineer Report-Mr. Keith Bryant: Mr. Bryant reported on the following: 1. Mr. Bryant reviewed Pay Application No. 1 for Midwest Paving, LLC. Mr. Bryant stated that United has presented a letter approving payment. There is also a Change Order that Mr. Foster needs to sign along with a Substantial Completion form. Mr. Amos made a motion to approve payment of the Pay Application and to allow Mr. Foster to sign the documents. Mr. Lutz seconded, motion passed. 2. Mr. Bryant stated that the Council had a copy of the response letter to IDEM regarding the wet weather events. He asked for permission to have Mr. Foster sign. Mr. Bryant said they would deliver the letter to IDEM tomorrow and the next step would be to have a settlement conference and then to submit a compliance plan. Mr. Bryant stated that he has talked with Mr. Comer and his department will be working to get all of the homes inspected for Inflow and Infiltration of clear water into our sanitary sewer. Currently about 64% are finished. He asked for a notice to be put on the bills and Town website, and they are working on door hangers in addition to distributing flyers. Mr. Lutz made a motion to approve the IDEM letter and give permission for Mr. Foster to sign. Mr. Miller seconded, motion passed. Mr. Penwell inquired if the homeowner needed to contact us for an appointment or if we could do the inspection without the homeowner present. Mr. Bryant stated that if there was a basement or crawl space the town would need to speak with the homeowner for an 2  appointment. If there is no crawl space or basement the inspections could be done without speaking to the homeowner. 3. Mr. Bryant stated that the UV project is moving ahead without any problems. New Business: There was none. Old Business: Council To Decide On Adoption Of the Northern Hamilton County Trail Plan. Mr. Lutz inquired about the time frame installing the trail. Mr. Cambre and Mr. Munoz addressed this by saying that the first phase of the project would be the County. They would first be looking to bring the trail from Koteewi Park to Cicero which could happen in the next 2-3 years. Second would be from Potter’s Bridge to 234th Street to connect to the first phase. Mr. Munoz stated that the Port Authority is interested in this project but he is not sure if they have any funding. Mr. Lutz wanted to know if the Town was committing any money to the project with the adoption of the Trail Plan. He was told that with the Town adopting the Trail Plan the Council would be saying they like and approve the plan but the Town would not be committing any funding to it at this time. As funding opportunities become available the Town could decide what their participation would be. Mr. Amos made a motion to adopt the Northern Hamilton County Trail Plan. Mr. Penwell seconded, motion passed. Mr. Cambre stated that he would notify Jason Griffin that the Council adopted the plan this evening. Miscellaneous 1. Fire Chief Overholser informed the Council that they looked at a fire truck on Saturday that would be an alternative to the ladder truck. The truck, EVO by HME, is a smaller truck that holds the same amount of water plus equipment for a cost of around $185,000. Chief Overholser thinks this is what the Town needs, it would be ready to go, and it can go almost anywhere. He thinks at this time he could get $40,000 to $50,000 out of the ladder truck. Chief Overholser stated that this purchase would be a couple of years down the road. Chief Overholser stated that Engine 21 has 12 years left on it. Comments By Citizens There were none. Signatures on Official Documents! Motion To Adjourn: Mr. Miller made a motion to adjourn. Mr. Lutz seconded, motion passed. 3 __________________________ Brett S. Foster, President __________________________ Chad B. Amos, Vice-president __________________________ Christopher J. Lutz __________________________ Robert J. Miller _______________________ Craig S. Penwell Attested: __________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on February 16, 2016, at 7:00 PM at the Cicero Town Hall. 4