City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, January 7, 2020 At 7:00 PM Call to Order: President Lutz called the meeting to order and lead the Pledge of Allegiance. Mr. Taylor gave the prayer. Mr. Lutz called for the roll call and the members of the Town Council were present or absent as follows Present: Chad Amos Absent: Chad Amos Jerry Cook Chris Lutz Jack Russell Dan Strong Declared a quorum present. Others Present: Rhonda Gary, Clerk Treasurer Charlie Cambre, Park Superintendent Terry Cooper, Street & Utilities Director Jim Hunter, Police Chief Lance Overholser, Fire Chief C.J. Taylor, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Keith Bryant, Town Engineer Bruce Freeman, Storm Water Management Board President Approval of Agenda: Mr. Strong made a motion to approve the agenda. Mr. Russell seconded, motion passed. Election of Officers President of the Council – Mr. Lutz opened for nominations for Council President. Mr. Russell nominated Mr. Strong. Mr. Cook seconded. There were no other nominations. Mr. Lutz closed nominations. Mr. Lutz called for a vote by show of hands. Vote passed 4-0. Vice President of Council – Mr. Strong took over as President. Mr. Strong opened for nominations for Vice President. Mr. Cook nominated Mr. Russell. Mr. Russell seconded. Mr. Lutz nominated Mr. Amos. There were no other nominations. Mr. Strong closed nominations. Mr. Strong called for a vote by show of hands. Mr. Russell won, 3-1. Council to Appoint 2020 Department Heads Fire Chief – Mr. Lutz made a motion to re-appoint Lance Overholser as Fire Chief. Mr. Russell seconded, motion passed 4-0. Police Chief – Mr. Russell made a motion to re-appoint Jim Hunter as Police Chief. Mr. Lutz seconded, motion passed 4-0. Street/Utilities Director – Mr. Lutz made a motion to re-appoint Terry Cooper as Street/Utilities Director. Mr. Russell seconded, motion passed 4-0. Plan Commission Director – Mr. Lutz made a motion to re-appoint C.J. Taylor as Plan Commission Director. Mr. Russell seconded, motion passed 4-0. Park Superintendent – Mr. Russell made a motion to re-appoint Charlie Cambre as Park Superintendent. Mr. Cook seconded; motion passed 4-0. Other Appointments 1 The Cicero Metropolitan Police Commission – Mr. Cook made a motion to re-appoint Scott Miller to Cicero Metropolitan Police Commission. Mr. Russell seconded, motion passed. Appointment to Storm Water Management Board –Doug Mehlan’s term is complete, but he is Interested in staying on the Board. This is a Council President Appointment. Mr. Strong appointed Doug Mehlan to a three-year term beginning 1-1-2020 through 12-31-22. Cicero Redevelopment Commission – Current is the Council – 1-year term Mr. Strong appointed Mr. Cook, Mr. Russell and Mr. Lutz to the Cicero Redevelopment Commission. Mr. Cook made a motion to nominate Mr. Strong and Mr. Amos to the Cicero Redevelopment Commission. Mr. Lutz seconded, motion passed. BZA Appointment: Mike Berry and Scott Bockoski up for re-appointment. Mr. Strong re-appointed Mike Berry and Scott Bockoski to the BZA for a four-year term beginning 1-1-2020 through 12-31-2023. Presidential Appointments to Cicero Economic Development Commission (EDC). Joe Cox, Bruce Knott, and Jacob Everett are up for re-appointment. Mr. Strong re-appointed Joe Cox, Bruce Knott and Jacob Everett to Cicero EDC. Mr. Strong stated that there is a vacant seat on the EDC that needs to be filled. Council Appointment to The Hamilton County Emergency Management Advisory Council. Mr. Lutz made a motion to re-appoint Chief Lance Overholser to the Hamilton County Emergency Management Advisory Council. Mr. Russell seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, December 30, 2019 -6:00 PM – Mr. Russell made a motion to approve the December 30, 2019 minutes as presented. Mr. Lutz seconded, motion passes. Approval of Claims: Mr. Lutz made a motion to approve claims as presented for January 7, 2020. Mr. Russell seconded, motion passed. Petitions by Citizens: There were none. President’s Report: 1. Mr. Strong to make appointments for Department Liaisons. Police – Chad Amos Fire – Chris Lutz Parks – Jack Russell Street & Utilities – Jerry Cook and Dan Strong Plan Commission – Dan Strong Community Development – Jerry Cook 2. Schedule Retreat. Mr. Strong would like to meet with department heads prior to a retreat to get an idea of their wants/needs for their respective departments. Mr. Lutz would like to table this discussion until Mr. Amos is able to attend to offer input. It was decided to table this discussion until further notice. Council Committee Reports: 1. OTC Report – Mr. Russell had nothing. 2  2. EDC Report – Mr. Lutz had nothing. 3. SWU Management Board Report – Mr. Strong appointed Mr. Cook as liaison SWU Management Board. Mr. Freeman reported that the waterflow to the street on Shoreline has stopped. Mr. Cooper has still not been able to meet with the homeowner to see exactly how that was addressed. Mr. Cooper will monitor to see if any further or future issues. Legal Counsel Report- Aaron Culp: Mr. Culp reported that there is a new county animal control ordinance which addresses extreme hot and cold temperatures for animals. Mr. Culp would like to follow the county’s lead on this. The council didn’t have a problem with it. This will be addressed at the next council meeting. Cicero/Jackson Township Plan Commission Report-C.J. Taylor January 2020 Permit Revenue: December 2019 = $3,174 YTD: $97,129 December 2018 = $2,514 YTD: $71,352 Difference: Month = $660 YTD: $25,777 / 27% A total of eight building permits were issued in December 2019. Four were inside the corporate limits (of which 1 was a new home). A total of four were issued in Jackson Township (of which 2 were new homes). Thirty-seven sites (49%) have been permitted of Tamarack Section 1. M I Homes has applied for a rezone / PUD amendment regarding the Tamarack Subdivision. This was tabled by the Plan Commission and the review will be continued at the Jan. 15th meeting, after which a recommendation may be made to the Town Council. Lennar Homes has applied for rezone / PUD for a proposed subdivision named Auburn Estates, with 169 total building sites. This was tabled by the Plan Commission and the review will be continued at the Jan. 15th meeting, after which a recommendation may be made to the Town Council. Stan Widows has applied for a rezone of his property at 369 East Jackson Street. This was tabled by the Plan Commission, and the review will be continued at the Jan. 15th meeting after which a recommendation may be made to the Town Council. Please feel free to email, call or stop by the office anytime. At your service! Town Engineer Report-Mr. Keith Bryant – 1. Update on E. Jackson Street Project – Mr. Bryant reported that the paving will be completed in the spring. He also spoke about the light completion and correction. The electrical contractors are shut down for three weeks; however, they have not submitted a pay application. Mr. Bryant is hoping next week to hear when they will finish. He said to be on the lookout for a check from Duke for more that $13,000.00 to reimburse the town. 2. Tamarack – Mr. Bryant reported that Section 1 is basically done. He was unaware that there was storm pipe being installed in Section 2. Mr. Hunter is concerned about the vehicles parked on Morse Landing Drive at the new lift station and inquired if they can be moved out of the way. Mr. Bryant will check on that. Mr. Strong is concerned about the road closure for possibly a couple of weeks with no work being done. 3. I & I Project – Mr. Bryant passed out a Construction Progress Map and made references to it concerning the work being done. Mr. Bryant said that 3D believes there are some savings for the town as some of the repairs can be lined instead of replaced. Mr. Cook inquired of the I & I project. Mr. Bryant told him that the clay pipes that were originally installed have never been 3  lined or replaced and they are working on that. Mr. Russell made a motion to approve the Contractor’s Application for Payment No.1 as prepared by 3D Company, Inc. in the amount of $88,837.88. Mr. Lutz seconded, motion passed. Old Business: There was none. New Business: Council to Discuss Hamilton County Emergency Management. Mr. Overholser explained a handout that he submitted concerning the Emergency Management Plan and asked the council to approve and sign. The signature page was incorrect, and it was agreed to allow Mr. Strong to sign once corrected. Mr. Lutz made a motion to approve the Emergency Management Plan as submitted allowing Mr. Strong to sign once the signature page is corrected. Mr. Russell seconded, motion passed. Miscellaneous Mr. Russell would like to have a staff meeting concerning 236th St and Tollgate Rd. There was a lengthy discussion about expanding 236th St from Tollgate Rd to Morse Landing. This discussion rolled over into a discussion about 236th St and US 31. Nothing came of the discussion. Comments By Citizens There were none. Signatures on Official Documents! Motion to Adjourn: Mr. Cook made a motion to adjourn. Mr. Russell seconded, motion passes. Signatures of Cicero Town Council __________________________ Dan Strong, President __________________________ Chad B. Amos __________________________ Jerry Cook __________________________ Christopher J. Lutz _______________________ Richard J. Russell Attested: __________________________ Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on January 21, 2020, at 7:00 PM at the Cicero Town Hall. 4