City Council

TOWN OF CICERO TOWN COUNCIL MEETING AGENDA Tuesday, February 4, 2020 at 7:00 PM Call to Order: President Strong called the meeting to order and led the Pledge of Allegiance. Mr. Taylor gave the prayer. President Strong continued with role call. Members were present or absent as follows: Present: Chad Amos Absent: Jerry Cook Chris Lutz Jack Russell Dan Strong President Strong declared a quorum present. Others Present: Rhonda Gary, Clerk Treasurer Terry Cooper, Street & Utilities Director Jim Hunter, Police Chief Lance Overholser, Fire Chief C.J. Taylor, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Bruce Freeman, Storm Water Management Board President President Strong started the meeting with an award for Captain Doug Grishaw with the Cicero Police Department. President Strong read a letter that was submitted on behalf of Captain Grishaw in which his display of heroism saved a young boy who had fallen through the ice on Morse Reservoir. Captain Grishaw was presented with a Lifesaving Pin and thanked for his service to the Cicero Police and the Town of Cicero. Approval of Agenda: Mr. Russell made a motion to approve the agenda as amended. Mr. Amos seconded, motion passed. Approval of Prior Minutes: Staff Meeting Minutes, January 16, 2020, 7:00 PM – Town Council Meeting, January 21, 2020, 7:00 PM – Mr. Lutz made a motion to approve the prior minutes listed above. Mr. Amos seconded, motion passed. Approval of Claims: Mr. Amos made a motion to approve the claims for 2/4/2020 as presented. Mr. Russell seconded, motion passed. Council Committee Reports: 1. OTC Report – Nothing 2. EDC Report – Mr. Lutz reported that their first meeting for 2020 is tomorrow at 6:00 PM. 1 3. SWU Management Board Report – Mr. Freeman reported that the board members will be attending a stormwater workshop this month. Mr. Strong asked Mr. Freeman to bring back bullet points from the workshop for the council. Mr. Freeman agreed. Legal Counsel Report- Aaron Culp: Mr. Culp had nothing. Cicero/Jackson Township Plan Commission Report-C.J. Taylor – Mr. Taylor submitted the following report for February 2020: Permit Revenue: January 2020 = $6410 YTD: $ 6410 January 2019 = $2988 YTD: $2988 Difference: Month = $3422 YTD: $3422 Plan Commission has issued a total of 20 building permits for January 2020. Eighteen were inside the corporate limits (of which 7 were new homes). In addition, two were issued in Jackson Township (of which 0 were new homes). Forty-on sites or 54% of Tamarack section 1 have been permitted. Town Engineer Report-Mr. Keith Bryant – 1. Update on E. Jackson Street Project – Conversation was centered around the bump outs. Mr. Bryant continues to work on this issue. Mr. Amos believes, and Mr. Russell agrees, that with the engineering flaws concerning the bump outs that United Consulting should consider participating in the cost to fix them. 2. Tamarac – report submitted 3. I & I Project – report submitted 4. Pay Application No. 7 from Schutt-Lookabill Company (SLC) - Mr. Amos made a motion to approve Pay Application No. 7 and allow Mr. Strong to sign off on it. Mr. Lutz seconded, motion passed. 5. United Consulting Engineering Services invoice, $11,000.00 – Mr. Amos made a motion to approve the invoice to United in full. Mr. Lutz seconded, motion passed. Mr. Bryant was not present, but did submit the following report: 1. Tamarack: Some progress has been made with the Section 2 storm sewer installation. Weather does not look good for the rest of this week. The developer has submitted construction plans and drainage design for Section 3 that we are reviewing. 2. Morse Landing Section 1 and Hidden Bay Front Lift Station Project: The startup of the Morse Landing Lift Station was successful. Some demolition tasks, paperwork and final restoration remain. 3. I and I Mitigation Project: The contractor continues to spot repairs and open cut installation. The pipe lining subcontractor intends to mobilize on 2/24 weather permitting. In regard to the possible increased work, to use the saved money, IDEM is updating the environmental clearance with the info we sent. Terry's guys are checking other existing manholes that may need lined and has televised the ballpark sewer. Once we have all info, we can discuss how we may want to proceed. 2 Old Business New Business 1. Mr. Widows – Zoning for 369 E Jackson Street – After a brief conversation, Mr. Amos made a motion to approve Mr. Widows request to rezone 369 E Jackson Street to Commercial (C1) contingent on several items i.e. future property owners, proper recording/deeding as well as a list of restrictions which Mr. Widows agreed. Mr. Cook seconded, motion passed. 2. Lennar Homes – Mr. Rinehart with Lennar Homes did a presentation for Auburn Estates a new subdivision in Cicero. After a lengthy conversation, Mr. Russell made a motion to allow 62 EDUs to Lennar Homes. Mr. Lutz seconded the motion. More conversation ensued; Mr. Amos is unsure about this due to the fact that the sewer project needed to support the subdivision is unfinished/unestablished. Mr. Culp stated that the town could possibly get up to seven EDUs back from M/I Homes. Mr. Cooper added that the max EDUs available is 75 if the town stays on track with other projects. Mr. Lutz thinks it’s premature to commit 62 EDUs to Lennar and Mr. Cook agrees. President Strong asked for a vote. Mr. Russell’s motion failed 4-1. Mr. Lutz asked if it could be brought before the board again. Mr. Culp said that it can. Mr. Russell made a motion to table Lennar Homes until 2/18/2020 for further information. Mr. Lutz seconded, motion passes. Miscellaneous 1. Outstanding Checks – Mr. Lutz made a motion to approve Ms. Gary’s list of outstanding checks for the town. Mr. Cook seconded, motion passed. 2. LOML programs - town to pay for 5000 programs at a cost of $2000.00 and then donate $500 for the fireworks. So total of $2500.00. - Email from Jackie Hayden – Mr. Amos made a motion to approve $2500.00 to LOML for programs and fireworks. Mr. Cook seconded, motion passes 3. Schedule an RDC meeting – The Cicero RDC will meet on 2/18/2020 at 5:15 PM at the town hall. 4. Rate Study/Baker Tilly Discussion – President Strong talked about the need for a rate study. Mr. Amos made a motion to approve (not to exceed) a total of $5,000.00 to Baker Tilly for the rate studies (2,500.00 each from water and wastewater). 5. Annual Finance Report – Ms. Gary asked permission to advertise the 2019 Financial Report from the council. Mr. Lutz asked Ms. Gary to present it at the next council meeting. Ms. Gary agreed to do so. Comments By Citizens There were none. 3 Motion to Adjourn: Mr. Russell made a motion to adjourn. Mr. Lutz seconded, motion passed. Signatures on Official Documents! Signatures of Cicero Town Council __________________________ Dan Strong, President __________________________ Chad B. Amos __________________________ Jerry Cook __________________________ Christopher J. Lutz _______________________ Richard J. Russell Attested: __________________________ Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on February 18, 2020, at 7:00 PM at the Cicero Town Hall. 4