City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, February 18, 2020 at 7:00 PM Call to Order: President Strong called the meeting to order and led the Pledge of Allegiance. Ms. Gary gave the prayer. President Strong continued with role call. Members were present or absent as follows: Present: Chad Amos Absent: Jerry Cook Chris Lutz Jack Russell Dan Strong President Strong declared a quorum present. Others Present: Rhonda Gary, Clerk Treasurer Terry Cooper, Street & Utilities Director Jim Hunter, Police Chief Shae Kmicikewycz, Community Development Aaron Culp, Town Attorney Bruce Freeman, Storm Water Management Board President Approval of Agenda: Mr. Amos made a motion to approve the agenda as amended. Mr. Russell seconded, motion passed. Approval of Prior Minutes: Town Council Retreat Memorandum, February 4, 2020, 5:30 PM – Town Council Meeting, February 4, 2020, 7:00 PM – Town Council Retreat Memorandum, February 13, 2020, 5:30 PM – Town Council Staff Meeting, February 13, 2020, 7:00 PM – Mr. Amos made a motion to approve the prior minutes listed above. Mr. Russell seconded, motion passed. Approval of Claims: Mr. Russell made a motion to approve the claims for 2/18/2020 as presented. Mr. Cook seconded, motion passed. Council Committee Reports: 1. OTC Report – Nothing 2. EDC Report – Nothing. Mr. Lutz reported that they did not meet last week as scheduled. 3. SWU Management Board Report – Nothing. Mr. Freeman reported that the board members will be attending a stormwater workshop next week. Legal Counsel Report- Aaron Culp: Mr. Culp had nothing. Cicero/Jackson Township Plan Commission Report – 1  Mr. Taylor was not present for this meeting. Nothing to report. Town Engineer Report-Mr. Keith Bryant – 1. Update on E. Jackson Street Project – Mr. Lutz asked Mr. Cooper if he had an update on the bump outs. Mr. Cooper said that he has a meeting scheduled for Friday morning to discuss them. 2. Tamarac – report submitted 3. I & I Project – report submitted 4. Pay Application No. 4 in the amount of $21,750.00 to Watson Excavating - Mr. Amos made a motion to approve Pay Application No. 4. Mr. Lutz seconded, motion passed. Mr. Bryant was not present, but did submit the following report: 1. SRF – I & I Reduction Project: The contractor continues with open cut replacement and spot repairs. The sewer lining subcontractor plans to mobilize in late February, weather permitting. Regarding the potential scope additions (for use of the funds saved with exchange of some lining segments versus open cut replacement) we are still awaiting IDEM SRF approval. We are also still working through manhole lining identification and costs related to the ballpark separation and sanitary sewer replacement. Once completed, we will present to the Council for consideration. 2. MI Homes / Tamarack Development: Section 2 construction work continues slowly due to the weather. Section 3 construction plans and drainage report have been submitted. We have reviewed and responded with comments. 3. Morse Landing Section 1 / Hidden Bay Front Lift Station Improvements: The project is Substantially Complete. We are preparing the needed paperwork and punch list. Paperwork and restoration items are remaining. 4. East Jackson Street Project: The contractor Schutte – Lookabill (SLC) has completed the mailbox installation and electrical service to the point possible. Today, they confirmed that the electrical panel has been received and they plan to install on site this week. We have been discussing with Duke and they have approved the service location and work by the contractor. The contractor has submitted a time extension request recently. We have responded and emailed all to the Town today for review and additional discussion. We have also requested some clarification from the contractor. Old Business 1. Lennar Homes – Mr. Amos made a motion to untable. Mr. Russell seconded, motion passed. Ty Rinehart from Lennar homes returned to present the changes based on the council’s input from the previous meeting. Mr. Rinehart explained the changes to the playground, garage options, sodding, entry signs, path, lights and street widths to name a few. After a lengthy conversation, Mr. Russell made a motion to approve 62 EDUs contingent on the approval of the PUD. Mr. Cook seconded, all council voted favorable after further discussion. Mr. Russell made a motion to table Lennar Homes. Mr. Cook seconded, motion passes. 2  2. UTC – Ms. Gary asked to pay the delinquent utility bills for UTC. Mr. Lutz said that he would prefer not to do that at this time. He would rather wait until a new contract is negotiated. 3. Golf Cart Ordinance – Mr. Amos made a motion to approve the amended Golf Cart Ordinance. Mr. Lutz seconded, motion passed. New Business None. Miscellaneous 1. Annual Finance Report – Ms. Gary briefly went over the AFR as requested by Mr. Lutz. 2. Ingerman – Mr. Amos has been in touch with the property owners along the Ingerman drain. He is hoping to schedule a meeting with them soon to discuss the problems. Comments By Citizens Mr. Brian Selma informed the council of the importance of installing fiber optics in the ground at the installation/building phase as opposed to needing them later. He also discussed the importance of solar panels. The council thanked Mr. Selma for his input. Motion to Adjourn: Mr. Russell made a motion to adjourn. Mr. Lutz seconded, motion passed. Signatures on Official Documents! Signatures of Cicero Town Council __________________________ Dan Strong, President __________________________ Chad B. Amos __________________________ Jerry Cook __________________________ Christopher J. Lutz _______________________ Richard J. Russell Attested: __________________________ Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on March 3, 2020, at 7:00 PM at the Cicero Town Hall. 3