City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, March 3, 2020 at 7:00 PM Call to Order: President Strong called the meeting to order and led the Pledge of Allegiance. Mr. Taylor gave the prayer. President Strong continued with role call. Members were present or absent as follows: Present: Chad Amos Absent: Jerry Cook Chris Lutz Jack Russell Dan Strong President Strong declared a quorum present. Others Present: Rhonda Gary, Clerk Treasurer Charlie Cambre, Park Superintendent Terry Cooper, Street & Utilities Director Lance Overholser, Fire Chief C.J. Taylor, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Keith Bryant, Town Engineer Bruce Freeman, Storm Water Management Board President Approval of Agenda: Mr. Cook made a motion to approve the agenda. Mr. Russell seconded, motion passed. Approval of Prior Minutes: Town Council Retreat Memorandum, February 18, 2020, 5:30 PM – Town Council Meeting, February 18, 2020, 7:00 PM – Mr. Lutz made a motion to approve the minutes listed above with amendment of members present on the Retreat Memorandum. Mr. Amos seconded, motion passed. Approval of Claims: Mr. Amos made a motion to approve the claims dated 3/3/2020 as Presented. Mr. Russell seconded, motion passed. Council Committee Reports: 1. OTC Report – President Dea Holt gave a brief presentation on OTC, their focus, some upcoming fundraising events and vision for OTC. 2. EDC Report – Mr. Lutz reported that they are meeting tomorrow night. 3. SWU Management Board Report – Mr. Freeman reported that they are meeting 3/23/20. Legal Counsel Report- Aaron Culp: 1. Mr. Culp had nothing to report. 1 Cicero/Jackson Township Plan Commission Report-C.J. Taylor Permit Revenue: February 2020 = $5,238 YTD: $ 11,648 February 2019 = $1,377 YTD: $4,365 Difference: Month = $3,861 YTD: $7,283 A total of 13 building permits were issued in February 2020. Nine were inside the corporate limits (3 were new homes). Four permits were issued in Jackson Township (1 was a new homes). Section 1 of Tamarack – 44 sites or 58% have been issued permits. Plan Commission has been working on a fee comparison with our neighbors to the south. Look for fee increase proposals coming this month. Two property owners have been served notice of unsafe building violations. Hearings have been scheduled for a future council meeting should they choose to appeal or seek an extension from the town council. Town Engineer Report-Mr. Keith Bryant – 1. Update on E. Jackson Street Project – Mr. Bryant reported that the lights are ready, just waiting on Duke. Mr. Bryant submitted a Contract Change Order Request via email earlier this week and addressed those claims. In the end, he said we just want to get it done. Mr. Bryant hopes to have a response back from SLB by the end of the week concerning the bump outs. 2. Tamarack – Section 2 is ongoing and slowly making progress. Section 3 plans have been sent. 3. I & I Project – Work continues. 4. Pay Application #3 – Mr. Lutz made a motion to approve pay application #3 to 3D Company in the amount of $87,456.44 for work completed 1/14/20-2/21/20. Mr. Russell seconded, motion passed. Old Business: 1. Lennar Homes – Rezone Proposal – After Mr. Rinehart presented the changes that the council requested, Mr. Russell made a motion to approve the rezone proposal. Mr. Cook seconded, motion passed 4-1. Mr. Amos voted nay. New Business 1. Dana Stout – Stillwater Cove HOA – Mr. Lutz recused himself and will abstain from any vote as he is a resident of Stillwater Cove. Ms. Stout brought before the council an issue concerning Wellworth Drive. She gave some history revealing how Wellworth Dr came to be the responsibility of Stillwater Cove via a quitclaim deed. Conversations ensued concerning ownership, legal issues, public use, condition of the road, annexation, etc. Initially, Mr. Amos thought we should table this discussion until we have more information. More conversation continued. Mr. Mehlan and Ms. Griffey had input on behalf of Stillwater Cove. In the end, Mr. Russell made a motion to table the discussion until we have some direction to go from SBOA. Mr. Amos seconded, motion passed 4-0. Mr. Lutz had abstained from voting. 2. Revised Interlocal – Chris Lutz – Council approved the change and signed a new Interlocal Cooperation Agreement. 3. Utilities – Mr. Cooper asked that the town pay a stipend to five of his employees as they use their personal phones for utility duties. Mr. Cook added that the utility 2  employees are on call 24/7 and didn’t have a problem with it. Mr. Amos made a motion to pay a monthly $30.00 stipend to the five utility employees. Mr. Cook seconded, motion passed. Miscellaneous 1. Mr. Cambre stated that he and Ms. Kmicikewycz have been working with CreatINg Places for grant opportunities. In honor of the Parks Dept, a representative from CreatINg Places will be at Red Bridge Park on 3/27/20 for the Kayak and Canoe Launch recognition presentation. 2. Mr. Lutz said that the baseball league is interested in renovating the restrooms at the baseball diamonds for approximately $15,000.00. As a group, the council felt that they would be willing to assist with additional funds if they had known. Mr. Cook asked if Mr. Lutz could get something on paper to report back to the council. Mr. Amos wondered if they could use the port-a-lets again this year while they thy to work out some numbers to do something more permanent. Mr. Lutz will follow up. Comments By Citizens 1. There were none Motion to Adjourn: Mr. Amos made a motion to adjourn. Mr. Lutz seconded, motion passed. Signatures on Official Documents! Signatures of Cicero Town Council __________________________ Dan Strong, President __________________________ Chad B. Amos __________________________ Jerry Cook __________________________ Christopher J. Lutz _______________________ Richard J. Russell Attested: __________________________ Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on March 17, 2020, at 7:00 PM at the Cicero Town Hall. 3