City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES TUESDAY, NOVEMBER 17, 2020 at 7:00 PM Call to Order: President Strong called the meeting to order and led the Pledge of Allegiance. Ms. Gary gave the prayer. President Strong continued with roll call. Members were present or absent as follows: Present: Chad Amos Absent: Jerry Cook – via Zoom Chris Lutz Jack Russell Dan Strong President Strong declared a quorum present. Others Present: Rhonda Gary, Clerk Treasurer Jim Hunter, Police Chief Lance Overholser, Fire Chief Terry Cooper, Street & Utilities Director Sam Haymaker, Park Superintendent Aaron Culp, Town Attorney – via Zoom Keith Bryant, Town Engineer – via Zoom Approval of Agenda: Mr. Lutz made a motion to approve the agenda as amended. Mr. Amos seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, November 4, 2020, 7:00 PM Town Council Staff Meeting Minutes, November 12, 2020, 7:00 PM Mr. Russell made a motion to approve the minutes listed above. Mr. Lutz seconded, motion passed. Approval of Claims: Mr. Russell made a motion to approve claims dated 11/17/2020. Mr. Amos seconded, motion passed. Council Committee Reports: 1. OTC Report – Nothing 2. EDC Report – Nothing 3. SWU Management Board Report – President Strong stated that the SWU Board met today to discuss their 2021 budget as well as projects for 2021. Legal Counsel Report – Aaron Culp: Nothing at this time. Cicero/Jackson Township Plan Commission Report – CJ Taylor – Not Present. 1 Town Engineer Report – Keith Bryant – 1. Tamarack –Work continues in Section 3. Sanitary and storm sewer installation continues and some road subgrade preparation and HMA base installation has occurred. The technical review for the pond #3 outfall is also finalized. Section 4 the developer has recently replied to Mr. Bryant’s letter from October 5, 2020 and it is under review. Input from the Hamilton County Surveyor’s office is required for completion. 2. I & I Project – SRF Preliminary Engineering Report Addendum #1 Public Discussion – For the public discussion, Mr. Bryant referred to Addendum No. 1 that he submitted earlier via email. He touched on Item #1: Additional Manhole Rehabilitation, #2. Existing Bayshore Drive Lift Station Modifications and #3. Lateral Lining. The environmental impact is anticipated to be minimal and short term. No farmland impact is anticipated. The public was asked if they had any questions. There were none. Per the public notice, the public could submit questions until November 23, 2020. Based upon conversations with the contractor, Mr. Bryant hopes to be finished up next week with the manhole lining and lift station adjustment or the following week at the latest since next week is a short, holiday week. He addressed the pending claim of Duke against the contractor (3D). Marc Diller, Duke Energy, replied that since it was a subcontractor and a third-party collection agency that Duke could not address the claim. It was his thought that the claim should not cost the Town. Duke, however, did not field mark their buried lines when requested during the design survey, leaving the possibility that it is a “changed condition” that could be eligible for additional compensation. Today, Mr. Bryant responded to the contractor’s informal request and asked them to submit a full change order request in accordance with the contract for review and consideration. However, no action is required tonight. Old Business: 1. Downtown Parking – Mr. Amos gave a presentation concerning downtown parking for some select Cicero businesses who do not have a parking lot for their respective businesses. Mr. Amos had an aerial map (on the television monitor) of the entire downtown area to illustrate the current parking situation. He proposed a 10-minute parking spot for Big Dogs, 10 West, Erika’s, Bronko’s, Daddy O’s and Dark Side Roasters. Mr. Amos also proposed adding an additional seven handicapped parking spots. Big Dogs is not interested, and Daddy O’s has not responded to Mr. Amos’ proposal. This a trial basis and will allow their patrons to order and pick up carry out orders. Mr. Culp referred to the current parking ordinance. Mr. Amos assured him that the objective of this proposal is not enforcement. Chief Hunter stated that he does not have issues with this parking proposal. In the end, Mr. Amos made a motion to allow the selected businesses a 10-minute parking space for pick-up/carry-out at their place of business. Erika’s and 10 West will share a parking space. This is a trial basis and will continue until 5/5/2021. Mr. Russell seconded. President Strong asked for a roll call vote. Motion carried 4-1 with Mr. Cook voting nay. The council will re-address the issue at the first council meeting in May 2021. New Business: 1. Intro of the Ordinance for proposed Utility Fees/Rates – After discussion, it was determined that there will be further discussion at the 12/1/2020 council meeting and the public hearing will take place at the 12/15/2020 council meeting. 2  2. Transfer of Funds – Resolution No. 11-17-2020-1 – Mr. Lutz made a motion to approve Resolution No. 11-17-2020-1. Mr. Amos seconded. President Strong did a roll call vote. Motion passed 4-0. Mr. Cook was no longer at the meeting via Zoom. 3. Resolution 11-17-2020-2 Waterworks Project – Mr. Amos made a motion to approve Resolution 11-17-2020-2. Mr. Russell seconded. President Strong continued with a roll call vote. Motion passed 4-0 as Mr. Cook was no longer at the meeting via Zoom. 4. Park Update – Mr. Russell stated that he will present options concerning the Cicero Community Pool at the next staff meeting. He will address different options such as, fixing the pool that is currently at Red Bridge Park, adding a new pool and/or a splash pad. He will also have a proposed Red Bridge Rental Agreement to replace the current agreement as well as a new Dock Fee Schedule. Miscellaneous: 1. President Strong distributed Christmas cards to the department heads for the town employees. He also thanked them and their employees for the work they do for the town. 2. Ms. Gary stated that the annual Christmas dinner for town employees has been cancelled due to COVID-19 concerns. 3. Chief Overholser said that the given the increase in the local and global COVID response activities, the Hamilton County EOC County-wide Conference Calls resumed their on-line meetings which started on Thursday, November 12, 2020 at 0900 EDT. The meetings are for planning and intelligence purposes for municipalities, county government, emergency support functions and key partners. 4. Chief Hunter had an update on 236th Street. He said that they are ahead of schedule, but did not commit to a completion date. 5. Chief Hunter stated that the work on the railroad will not be finished on Wednesday as originally stated. Hopefully, it will be finished Thursday or Friday. 6. President Strong thanked Chief Hunter and Mr. Taylor for setting up and disinfecting the meeting room tonight. He also thanked Chief Overholser for setting up and monitoring the Zoom meeting. Comments by Citizens: There were none. Motion to Adjourn: Mr. Lutz made a motion to adjourn. Mr. Russell seconded, motion passed. Signatures on Official Documents! Signatures of Cicero Town Council __________________________ Dan Strong, President __________________________ Chad B. Amos 3 __________________________ Jerry Cook __________________________ Christopher J. Lutz _______________________ Richard J. Russell Attested: __________________________ Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on December 1, 2020, at 7:00 PM at Red Bridge Community Building 4