City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES TUESDAY, DECEMBER 15, 2020 at 7:00 PM Call to Order: President Strong called the meeting to order and led the Pledge of Allegiance. Ms. Gary gave the prayer. President Strong continued with roll call. Members were present or absent as follows: Present: Chad Amos Absent: Jerry Cook Chris Lutz Jack Russell via Zoom Dan Strong President Strong declared a quorum present. Others Present: Rhonda Gary, Clerk Treasurer Jim Hunter, Police Chief Lance Overholser, Fire Chief Terry Cooper, Street & Utilities Director CJ Taylor, Cicero/Jackson Township Plan Commission Director – via Zoom Sam Haymaker, Park Superintendent Aaron Culp, Town Attorney – via Zoom Keith Bryant, Town Engineer – via Zoom Bruce Freeman, Storm Water Management Board President Approval of Agenda: Mr. Amos made a motion to approve the agenda as amended. Mr. Lutz seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, December 1, 2020, 7:00 PM Mr. Cook made a motion to approve the minutes listed above. Mr. Lutz seconded, motion passed. Approval of Claims: Mr. Lutz made a motion to approve claims dated 12/15/2020. Mr. Amos seconded, motion passed. Council Committee Reports: 1. OTC Report – Nothing 2. EDC Report – Nothing 3. SWU Management Board Report – Mr. Freeman said that the SWU Board will meet on 12/29/20 to approve claims. He also asked the council to bear with them as they are awaiting information on bids for the spring stormwater project on Morse Landing Drive. Legal Counsel Report – Mr. Culp addressed the security provision in relation to the Boat Slip Rental Agreement which Mr. Russell introduced at the 121020 Staff Meeting. He also added two more provisions which addressed water level and an emergency provision. 1 Cicero/Jackson Township Plan Commission – Mr. Taylor reported that Mr. Zell is retiring from the Plan Commission and that he will be naming a replacement. Mr. Culp advised to do that in January. Town Engineer Report – Keith Bryant – 1. MI Homes / Tamarack Development: a. Section 3 construction work including sanitary and storm sewer installation continues. b. Section 4 – Mr. Bryant reported that partial response to our prior comments has been received; however, there has been no response to Mr. Bryant’s last four emails from Andy Conover at the Hamilton County Surveyor’s Office. He plans to reach out to Mr. Ward also with Hamilton County Surveyor’s Office. 2. SRF – I & I Reduction Project: Mr. Bryant said that 3D has completed the punch list and asked the council to consider Pay Application #10. Mr. Amos made a motion to pay Application #10. Mr. Lutz seconded, motion passed. Mr. Bryant and the council addressed an ongoing issue with Duke Energy and 3D in reference to work done on Stringtown Pike. Mr. Bryant’s position as well as Mr. Culp is that the town would have likely paid for the work that was done at some point despite Duke not marking the buried line during the design survey phase and the contractor proceeding without contractual notification. The town council’s position and proposal is that they are willing to pay half and bill 3D for the other half of the costs incurred. Mr. Bryant will present this offer to the contractor and report with their response. Old Business: 1. Utility Rate Fees – President Strong advised that the public hearing will take place at the next council meeting on 1/5/21 at Red Bridge Community Building. 2. Boat Slip Fees – Mr. Russell introduced boat slip agreement and fees at the 121020 Staff Meeting of which the council is in favor. Mr. Amos made a motion to approve the Boat Slip Lease Agreement. Mr. Cook seconded, motion passed. Mr. Russell made a motion to approve 2021 Resident and Non-Resident Boat Slip Fees. Mr. Lutz seconded, motion passed. 3. Red Bridge Agreement – Mr. Russell said that this will wait until January. 4. Grant Opportunity – President Strong presented a grant opportunity that he, Ms. Gary and Ms. Kmicikewycz phone conferenced with Ms. Henderson about last week to included partnering with the Hope Center, Wi-Fi and food pantrys. After discussion, the council decided that they would like to carry this over to January in order for President Strong to have a more completed format. New Business: 1. Ms. Gary asked to schedule an additional council meeting to review claims and possibly appropriation transfers. The council will meet on 12/29/2020 at 9:45 am. 2. Chief Hunter stated that the Cicero Police Dept will have two vehicles for sale soon. White River Township has already spoken for one of those. Mr. Culp stated that there will need to be a resolution for that purchase to include price and terms of the sale. He will try to have that for the 1/5/21 council meeting. Chief Hunter will get bids for the second vehicle. 2 Miscellaneous: 1. President Strong talked about the year winding down and thanked the department heads for their support and keeping the community safe. Mr. Lutz thanked President Strong for keeping the council organized, focused and moving forward. Comments by Citizens: There were none. Motion to Adjourn: Mr. Lutz made a motion to adjourn. Mr. Amos seconded, motion passed. Signatures on Official Documents! Signatures of Cicero Town Council __________________________ Dan Strong, President __________________________ Chad B. Amos __________________________ Jerry Cook __________________________ Christopher J. Lutz _______________________ Richard J. Russell Attested: __________________________ Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on January 5, 2021, at 7:00 PM at Red Bridge Community Building. 3