City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES TUESDAY, FEBRUARY 21, 2023 at 7:00 PM Call to Order: President Blueher called the meeting to order and led the Pledge of Allegiance. Ms. Gary gave the prayer. President Blueher called for roll call. Members of the Cicero Town Council were present or absent as follows: Present: Chad Blueher Absent: Christopher Lutz Jerry Cook Joseph Cox Eric Hayden Declare a Quorum Present: President Blueher declared a quorum with four members present. Others Present: Rhonda Gary, Clerk Treasurer Jeff Rednour, Police Chief Lance Overholser, Fire Chief Frank Zawadzki, Cicero/Jackson Township Plan Commission Director Terry Cooper, Street & Utilities Director Aaron Culp, Town Attorney Bruce Freeman, Storm Water Management Board President Dan Strong, Project Coordinator Approval of Agenda: Mr. Hayden made a motion to approve the agenda as amended. Mr. Cook seconded, motion carried. Approval of Prior Minutes: Town Council Executive Session Memorandum, February 7, 2023, 5:30 PM Town Council Retreat Meeting Memorandum, February 7, 2023, 6:00 PM Town Council Meeting Minutes, February 7, 2023, 7:00 PM Town Council Retreat Meeting Memorandum, February 11, 2023, 8:00 AM Town Council Executive Session Memorandum, February 11, 2023, 2:00 PM Mr. Hayden made a motion to approve the minutes listed above as presented. Mr. Cook seconded; motion carried. Approval of Claims: Mr. Cox made a motion to approve the claims dated 2/21/2023 as presented. Mr. Cook seconded, motion carried. Council Committee Reports: 1. OTC Report – President Blueher stated that OTC is busy planning 2023 events i.e., Street and Christmas Festivals. They have applied for a $2500.00 grant. He also stated that OTC is looking for new board members as Ms. Zupin is stepping down at the end of the year. 1  2. EDC Report – Mr. Cox said that they didn’t meet this month; however, Mr. Cox was happy to report that Mr. Bowen recently joined EDC. 3. SWU Management Board Report – SWU President Freeman stated that they met this morning with Mr. Bryant who reviewed the three bids for the Brinton Street Rehab Project. Insituform was the bid winner and selected for the project. Mr. Hayden made a motion to accept the bid and allow President Blueher to sign the notice of award and notice to proceed. Mr. Cook seconded, motion carried. Legal Counsel Report – Mr. Culp had nothing at this time. Mr. Hayden inquired about the status of the test well drilling. Mr. Culp received a message today and Mr. Karwath is responding. He said that the ball is back in their court. Cicero/Jackson Township Plan Commission Report – Mr. Zawadzki had nothing to report. Town Engineer Report – 1. Tamarack – Town infrastructure complete for the most part. Final punch lists for Sections 1-3 have been sent to the developer – when complete will be ready to recommend Town acceptance of the infrastructure. Likely pending weather improvement to complete. Section 4 final inspection will need to follow private lot development as there is too much grading and disturbance now to fully inspect. 2. Auburn Estates - Section 1: Town infrastructure complete for the most part. A final punch list was sent to the developer in December 2022 - when complete will be ready to recommend Town acceptance of the infrastructure. Likely pending weather improvement to complete. 3. Water – Waiting for site #3 access for test wells by Peerless Midwest on 3rd site. 4. Wastewater – Design continues with plan and specification preparation and detailing, etc. Awaiting IDEM permit progression & comments prior to last push for bids. a. IDEM inspected the plant and collection system and issued an Inspection Summary / Noncompliance letter on February 9, 2022. After working with Terry Cooper and Matt Dotson, I prepared and emailed a reply letter yesterday. We have until March 9 to submit. If acceptable, it can be signed today and emailed to me to file. Otherwise, we can wait until the first meeting in March to discuss further. Mr. Hayden made a motion to approve the letter and allow President Blueher to sign. Mr. Cooks seconded, motion carried. 1. SWU – Brinton Street Storm Sewer Rehabilitation Project: Bids were reviewed, certified bid tabulation prepared and recommendation letter sent yesterday. The Stormwater Utility Board approved the award as recommended today. If acceptable, the Town Council can also approve the award as recommended and give Chad Blueher the authority to sign future construction agreement documents. Old Business: There was none. New Business: Mr. Cooper inquired about the IDEM letter. Ms. Gary stated that the letter was covered and approved under Town Engineer’s Report. Miscellaneous: There was nothing. 2 Comments by Citizens: There were none. Motion to Adjourn: Mr. Cook made the motion. Mr. Cox seconded, motion carried. Signatures on Official Documents! Signatures of Cicero Town Council __________________________ Chad M. Blueher, President __________________________ Christopher J. Lutz, Vice President __________________________ Jerry G. Cook __________________________ Joseph R. Cox __________________________ Eric C. Hayden Attested: __________________________ Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on March 7, 2023, at 7:00 PM at Cicero Town Hall. 3